Project Information

Bid Title

D 11 2 Reflective Uniform Rental

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 24, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065920

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/24/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065920	Solicitation/Project Title:	D 11-2 Reflective Uniform rental
Description:	Procurement is for rental and services of reflective uniforms for the garage maintenance personnel in Beaver County.  Shirts, pants and jackets with reflective striping.

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	155 Stewart Avenue  Rochester Pa  15074
County:	Beaver	Duration:	2 years

Contact Information
First Name:	Lucy	Last Name:	Binotto
Phone Number: (XXX-XXX-XXXX)	412-429-4878	Email:	LBINOTTO@PA.GOV

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/08/26
Solicitation Due Date:	05/08/26	Solicitation Due Time:	11:00 AM
Solicitation Opening Date:	05/08/26	Solicitation Opening Time:	11:30 AM
Opening Location:	45 Thoms Run Road  Bridgeville  Pa  15017
No. of Addendums:	0
Amended Date:	04/24/26

Related Solicitation Files

Original Files Statement of Work 11-2 Uniform 04242026.pdf BOP-2201 EO 2021-06 Worker Protection Form BOP.docx Domestic Workforce Utilization Certification Form-Multiple Award.doc ENHANCED MINIMUM WAGE PROVISIONS.pdf OS-501.pdf Term and conditions - Beaver Co..pdf Sample Supplier Invoice.docx OS-52.pdf

Attachment Preview

Invitation to Bid

PennDOT District 11-2 Uniform rental/service

Statement of Work

I. GOVERNING SPECIFICATIONS

A. Purpose of the RFQ: To procure a Contractor for Uniform rental services

for the PennDOT Engineering District 11-2 at 155 Stewart Avenue,

Rochester, PA 15074 Beaver County.

B. Concurrent contracts: PennDOT reserves the right to solicit IFB’s and award

work for additional contracts or Contractors, to run concurrently with this

contract, under different payment type structure such as lump sum and or

different units of measures.

C. Contractor qualification: The Contractor must have an Established (longer

than 1 year) Uniform Cleaning Service Company.

D. Pre-Quote Meeting: There will be no pre-quote meeting for this IFB. All

questions pertaining to Solicitation #6100065385 must be made prior to

May 5, 2026 by 1:00 pm (EST). All questions and answers will be posted to

the Solicitation in emarketplace for public viewing. Please send all

questions via email to Lucy Binotto at lbinotto@pa.gov or Tom Fiore at

tfiore@pa.gov.

E. Contract Term: The initial term of the resulting PO shall be 2 years from the

validity start date of the fully executed purchase order. The term may be

extended for an additional 3 – 1 year periods at the department’s discretion

upon written notification of the awarded vendor. Should the Department

seek to exercise a contract renewal option, the vendor will be sent a

renewal notice at least 90 days prior to the end of each validity period. The

department reserves the right to extend any single term, upon written

notification to the vendor, of the resulting PO up to 90 days.

F. Escalation: In the event the department chooses to exercise the renewal

term, the awarded vendor may receive an escalation of up to 2% over the

bid price from the initial term determined by the department.

Page | 1

G. Method of Award: All Suppliers are required to bid on all lines of the SRM

electronic Solicitation. The Purchase will be a single award (one vendor),

thus only one supplier will be awarded.

H. Public Bid Opening: Bid opening will be held via Microsoft Teams on May

8, 2026 at 11:30 am. (EST). Please contact Lucy Binotto at lbinotto@pa.gov

for the meeting invitation.

I. Project Management:

1. The PennDOT Project Manager for this contract will be the County

Equipment Manager or their Designee. The County management may

change the PennDOT Project Manager as they deem necessary.

2. Contractor must complete and attach the Contractor Information Form

to their bid submission . The requested information must contain the

name of the Contractor representative, the Contractor’s

Representative’s 24 hour-a-day cell phone number and email address.

3. Contractor Communications: Contractor will ensure a cell phone is

always available at the job site, as a means of communication with the

PennDOT Project Manager or designee.

4. Notification of Work and Project Mobilization:

a. The PennDOT Project Manager or designee will give notice of work

to the Contract Representative via email, phone or in person. Upon

the submission of the notice of work, the Contractor will have 30

days to deliver all requested uniforms unless otherwise approve by

the PennDOT Project Manager or department designee. Should the

Contractor fail to mobilize and provide the requested items within

the prescribed time, the Contractor may be declared in “Default”

and their contract may be subject to cancellation as prescribed in

the Terms and Conditions for this IFB.

5. Project Kick-Off Meeting: The Project Kick-off Meeting will be

scheduled by the PennDOT Project Manager or designee and will occur

within 5 Business days after the Fully Executed Purchase Order is

delivered to the awarded Contractor. The Contractor’s Representative

designee must be present. The meeting will be held at the Beaver

County facility. Topics to be discussed include delivery, ordering

procedures, Employee sizing (vendor must bring sample garments).

Page | 2

The awarded vendor will be responsible for sizing each employee and

ordering appropriate garments at this time.

6. Work Schedule:

a. Work associated with this project may be performed Monday

through Friday. The PennDOT Project Manager or designee may

authorize work on Saturday or Sunday, as necessary. No work shall

be scheduled to occur on the following holidays unless written

permission to do so is provided by the PennDOT Project Manager

or designee:

1. New Year’s Day

2. Dr. Martin Luther King Jr. Day

3. President’s Day

4. Memorial Day

5. Juneteenth

6. Independence Day

7. Labor Day

8. Indigenous People’s Day

9. Veteran’s Day

10.Thanksgiving Day

11.Day after Thanksgiving Day

12.Christmas Day

The following Monday will be recognized as the day when no work

is to be scheduled for all holidays occurring on a Sunday, and the

Friday before will be recognized as the day when no work is to be

scheduled for all holidays occurring on a Saturday.

J. General Requirements:

1. Contractor shall furnish the personnel, garments and equipment of

the type, condition and quantity necessary for the proper and

productive execution of the contracted work.

2. Contractor shall maintain all equipment in good condition, subject to

acceptance by PennDOT, prior to and during use in connection with

this contract.

Page | 3

K. Service Details:

1. Beaver Co. PennDOT is in the process of bidding our rental uniforms

and Jackets with reflective striping for our Mechanics and Supervisors.

Our Mechanics and Supervisors work in our fleet Maintenance Garage

located at 155 Stewart Avenue, Rochester, PA 15074. Garments will

be subject to heavy soiling, oils, greases and lubricants on a daily

basis. The Specifications for this service are listed below. All RFQ

submissions must be entered Electronically via the PA Supplier Portal.

Please email lbinotto@pa.gov with any questions pertaining to this

IFB.

2. Initial Issue:

a. Mechanics Uniforms:

i. During the initial issue, the awarded vendor must provide to

our employee’s brand new Un-worn garments with reflective

striping. The department will not accept used garments. The

only exception would be that the Department will accept

garments that have already been issued and worn by our

employee from a previous contract.

ii. Mechanic Shirts:

1. The awarded Vendor shall issue to our Mechanics 11 Uniform

Shirts with reflective striping. Employee can initially choose

their size and between long and short sleeve or a mixture of

both. Shirts must be 100% cotton, wrinkle resistant, button

or snap. The shirt must have a PennDOT logo on the left and

Employee’s first name on the right.

2. Colors: Light Blue. There will be no more than 10 Employee’s

receiving sets of uniforms.

iii. Mechanics/Supervisor Pants:

1. Pants – The awarded vendor shall issue to our Mechanics 11

uniform pants with reflective striping . Employees are to

initially choose their size. Pants must be Blue-Jean material

or cotton dark blue, have four pockets and have reflective

striping across the legs.

Page | 4

Page | 5

b. Mechanics/Supervisors Jackets:

i. The awarded vendor shall issue to our Mechanics and

Supervisors 2 Jackets each, dark blue in color with safety

reflective striping on sleeves. The mechanics, welder &

Supervisors can initially choose their size. The Jackets must have

PennDOT logo on the left front and the Employee’s first name

on the right. There will be no more than 12 Employee’s receiving

Jackets.

c. Supervisor shirts:

ii. The awarded vendor shall issue to our Mechanic Supervisors 11

Uniform shirts with reflective striping. The Supervisor can

initially choose their size and between long and short sleeve

shirt or a mixture of both. Shirts must be 100% cotton, wrinkle

resistant, button or snap. The shirt must have PennDOT logo on

the left front and the Employees first name on the right.

iii. Colors: Gray. There will be no more than 2 Supervisors receiving

these shirts.

3. Laundering Services:

a. Pick Up’s and Drop Offs

i. The awarded Vendor shall choose the day of the week M-F

(7am – 3pm) to deliver and pick up laundered garments and pick

up garments that need to be laundered. Vendor must arrive on

that same day per week of the initial 24 months. Of the contract,

and every term thereafter. Vendor must bring back cleanly

laundered garments in like new condition within 1 calendar

week from the day the garments were picked up. Vendor must

choose alternate days of service when a PennDOT observed

holiday falls on the service day, no less than one week in

advance.

4. Garment Tracking

a. Vendor must uniquely identify each garment by RFID chip, barcode

label or serial number plus the employee’s full name. Garments

need to be identified as (# of 11) by wearer. A detailed report of

garments the driver picked up and delivered that day must be

provided at the time of service, along with a completed

Commodity Codes

• NAICS 812332Industrial Launderers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.