Project Information

Bid Title

107 - Labor & Materials to Maintain John Deere Equipment

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Mar 20, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

107 - Labor & Materials to Maintain John Deere Equipment

File Number: 107
Closing Date: April 2, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Miya Holmes

216-664-2444

Miya_Holmes@clevelandwater.com

Procurement Folder

158297

RFB No.

RFB 2002 202600000000107

RFB Description

Labor & Materials to Maintain John Deere Equipment

RFB Closing Date/Time

April 02, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

April 02, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Labor & Materials to Maintain John Deere Equipment

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Labor and Materials to maintain various types of John Deere equipment for the Department of Public Utilities. Replacement parts must meet

the latest Original Equipment Manufacturers (O.E.M) specifications. Vendors MUST have the ability and capacity to supply the parts on a

regular and emergency basis as needed. Vendor MUST be a certified John Deere dealer; proof must be submitted with bid.

Bidder to Quote as Follows:

Labor Rate per Hour: $_______________ (Monday to Friday-(7:30 a.m. to 4:30 p.m.)

Discount on Parts - ___________% of published list price.

The vendor shall provide a quote upon request that includes the bid discount based on the manufacturer/ distributor list price.

For invoicing purposes, If the price list is not available, please provide a screenshot of the item and price. If a greater discount is in effect at

the time of the order, vendor is to offer the greater discount (cost savings at the time the order is requested). Any additional fees must be

included in price quoted or as a separate line item on the bid document.

Location of Equipment: Department of Public Utilities 1201 Lakeside Avenue Cleveland, Ohio 44114

Parts and Services are to be provided after Departmental Approval.

**********Equipment WILL BE Delivered to Bidder's Facility for Repairs**********

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

.

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

.

*****Services & Orders Are To Be Provided As Needed*****

.

*****Purchase Order Not to Exceed $5,000.00*****

.

*****Quantities & Orders May Vary*****

**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********

.

Ship To:

Vendor Response

WATER BUDGET- 4TH. FL.

WATER BUDGET SECTION 4TH FL.

1201 LAKESIDE AVE

Cleveland, OH 44114

Contract Amount

$

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Miya Holmes

216-664-2444

Miya_Holmes@clevelandwater.com

Procurement Folder

158297

RFB No.

RFB 2002 202600000000107

RFB Description

Labor & Materials to Maintain John Deere Equipment

RFB Closing Date/Time

April 02, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

April 02, 2026 3:00 PM

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Miya Holmes

216-664-2444

Miya_Holmes@clevelandwater.com

Procurement Folder

158297

RFB Closing Date/Time

April 02, 2026 3:00 PM

RFB No.

RFB 2002 202600000000107

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Labor & Materials to Maintain John Deere Equipment

Department/Division Public Bid Opening Date/Time

2002

April 02, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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