Project Information

Bid Title

2610001 Strategic Partnership Student Information System

Issuing Agency

Education Service Center

Location

Texas

Published Date

Dec 19, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2610001 Strategic Partnership Student Information System

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EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, Texas 78208 Telephone:

(210) 370-5204

www.esc20.net/purchasing

December 19, 2025

Please respond to the following not later than 2:00 p.m., January 15, 2026

PROPOSAL RESPONSE to be marked No. 2610001

Proposal On: Strategic Partnership for Student

Information System

Page 1 of 19

PRICE - F.O.B. - Destination

Education Service Center, Region 20 (ESC-20) is evaluating and considering partnering with a

company to provide : Strategic Partnership for Student Information System. Therefore, ESC-20 is requesting

information on : Strategic Partnership for Student Information System– RFP No. 2610001, as per the attached

specifications, terms and conditions. Responses will be accepted by Education Service Center, Region 20

until 2:00 p.m. local time, January 15, 2026

Faxed responses will not be considered. By submitting a response, Responder certifies to the best of his/her

knowledge that all information is true and correct. All responses must be received prior to the established deadline

at the address listed in the box below. Responses must be plainly marked on outside of envelope:

Mr. Jim Metzger, Purchasing Coordinator

Business and Human Resource Services

Education Service Center, Region 20

1314 Hines Avenue

San Antonio, TX 78208

RFP No. – 2610001 : Strategic Partnership for Student

Information System

Response Deadline 2:00 p.m.

January 15, 2026

Responses must be submitted on the forms provided or response may be rejected. Only responses received by the

date and time specified will be considered. PRICE, QUALITY, AND SUITABILITY: It is not the policy of

Education Service Center, Region 20 to purchase services on the basis of low price alone, quality and suitability

to purpose are taken into consideration. When providing cost data, please quote lowest possible net price after all

trade discounts have been deducted. Term discount, if any, must be indicated on Deviation Statement & Signature

Page and will be considered.

Vendors who do not respond are requested to submit a "no response on information request" to Education

Service Center, Region 20, Purchasing Department, in writing if they wish to receive future requests. Failure

to do so may result in their being deleted from our vendor list. Proposals marked "subject to price change" or

"price in effect on date of delivery" will not be considered.

Since proposals are scanned, please do not staple, place in binders, or spiral bind.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

Company

RFP No. 2610001 Student Information System

RFP Opening: January 15, 2026

Page 2 of 19

==========================================================================================================

Table of Contents

1.0 SCOPE OF SERVICES ...................................................................................................................................................3

2.0 SPECIAL CONDITIONS ................................................................................................................................................3

3.0 GENERAL TERMS..................................................................................................................................................... 4-8

4.0 CONTACT ......................................................................................................................................................................9

5.0 REFERENCES ................................................................................................................................................................9

6.0 REJECTION, WITHDRAWAL, MODIFICATIONS OF PROPOSALS AND LATE PROPOSALS.............................9

7.0 CLARIFICATION OR OBJECTION TO PROPOSAL SPECIFICATIONS.................................................................10

8.0 EVALUATION and AWARD OF CONTRACT..................................................................................................... 10-11

9.0 ACKNOWLEDGEMENT OF ADDENDA:..................................................................................................................12

10.0 PROPOSAL ............................................................................................................................................................. 13-15

11.0 RESIDENT CERTIFICATION .....................................................................................................................................16

12.0 UNFAIR BUSINESS PRACTICE.................................................................................................................................16

13.0 CERTIFICATE OF INTERESTED PARTIES – FORM 1295 ................................................................................ 17-18

14.0 SIGNATURE PAGE, DEVIATION or COMPLIANCE NOTATION & FELONY NOTIFICATION.........................19

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

Company

RFP No. 2610001 Student Information System

RFP Opening: January 15, 2026

Page 3 of 19

==========================================================================================================

1.0 STRATEGIC PARTNERSHIP FOR SIS SERVICES

Texas ESCs have several options they are exploring for the future of the ASCENDER SIS. The purpose of

this RFQ is to explore one of these options, specifically a strategic partnership with an existing Texas SIS

vendor to replace ASCENDER SIS. This partnership would rely on the SIS vendor developing, maintaining,

and hosting the SIS, with the TX ESCs providing tier 1 support.

The RFP timeline is as follows:

RFP Release Date – December 19, 2025

Last Day to Submit Vendor Questions- January 5, 2026

ESC-20 Response to Vendor Questions – January 9, 2026

Proposal Due Date – January 15, 2026, 2:00 P.M.,

Contract effective dates: Approximately July 1, 2026 – June 30, 2029, plus up to Two (2)

One-year extensions, or as negotiated based upon RFP responses.

2.0 SPECIAL CONDITIONS

a) Vendor(s) shall safeguard all information and data provided by ESC-20. Further, vendor(s) shall

not sell or make available data or mailing lists compiled from data received from ESC-20 without

the express written approval of ESC-20, through the Buyer, with appropriate remuneration to

Region 20.

b) ESC-20 will consider alternates, but reserves the right to be the sole judge to determine

which response offers the best value in meeting the needs of ESC-20.

c) Services will be purchased as needs arise, and funding allows.

d) ESC-20 shall be sole interpreter of the terms, conditions, specifications and performance

requirements contained herein.

e) The transfer or assignment of contracts is prohibited.

f)

All delivery charges are to be included in respondent prices.

g) COMPLIANCE WITH LAW: The respondent will be responsible for compliance with all

applicable local, state, and federal laws.

h) Significant changes or necessary items not covered in proposal may be added to this contract at the

discretion of ESC-20.

i)

Specifications as written meet ESC-20’s minimum standards as to the usage, materials, and contents

for our needs and requirements. Specifications received from vendors that are different from the

original requirements must meet or exceed original specifications to be considered as equivalent.

ESC-20 will be the sole judge of specification equivalency.

j)

Vendor must provide an intellectual property agreement protecting both parties.

k) This contract may be awarded to a single vendor or multiple vendors as determined to provide the

best value to ESC REGION 20 Consortium. ESC REGION 20 reserves the right to negotiate with

any or all respondents and accept or reject any and/or all proposals, to waive any formalities and/or

irregularities and to award in the best interest of the ESC Region 20 and Consortium Members.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

Company

RFP No. 2610001 Student Information System

RFP Opening: January 15, 2026

Page 4 of 19

==========================================================================================================

3.0

GENERAL TERMS

a) All contracts and agreements between vendors and Education Service Center, Region 20 shall

strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in

1990 by the American Law Institute in the National Conference of Commissioners on uniform

state laws. Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales.

b) Responders are advised that ESC-20 contracts are subject to all legal requirements provided for in

the Texas Senate Bill 1, Subchapter B, Section 44.031 and/or applicable state and federal statutes.

Any proposal after being awarded becomes subject to the Open Records Act, Article 6252-17a

VTCS.

c) If product and/or service provided is not satisfactory to ESC-20, agreement can be terminated at

any time upon a 90-day written notice.

d) ESC-20 reserves the right to all warranties, express and implied.

e) All parties agree that venue for any litigation arising from this contract shall lie in San Antonio,

Bexar County, Texas, and that the laws of the State of Texas shall govern the rights of the parties

and the validity and interpretation of any purchase order, contract, or service agreement that shall

arise from and include this proposal request.

f)

Patented or copyright protected items: Vendor agrees to protect ESC-20 from recourse and all

claims arising from rights under patent, copyright, trademark or application infringement.

g) It is understood and agreed that Education Service Center, Region 20 reserves the right to make

minor modifications to conditions of this request for information due to unforeseen circumstances.

h) RESPONSES MUST BE MADE ON THE ENCLOSED SHEETS (or as attachments to Section

10 Proposal Requirements).

i)

TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this

agreement upon 30 days written notice of such termination.

j)

TERMINATION FOR CAUSE. ESC-20 may at its option immediately terminate this agreement

by giving 30 day written notice of termination to the Contractor on the occurrence of any of the

following.

(a) The willful breach of this Agreement by the Contractor in the course of engagement,

unless by ESC-20.

(b) The habitual neglect by the Contractor of its duties, unless waived by ESC-20.

k) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by

or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor

for any contract of ESC-20 or any person associated therewith, as an inducement for the award of a

subcontract or order.

l)

RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to

Inventions Made by Nonprofit Organizations and Small Business Firms Under Government

Grants and Contracts.

m) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor

agrees to be compliant with the Clean Air Act and the Federal Water Pollution Control Act and their

implementing regulations.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

Company

RFP No. 2610001 Student Information System

RFP Opening: January 15, 2026

Page 5 of 19

==========================================================================================================

n) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with

the Energy Policy and Conservation Act pertaining to mandatory standards and policies relating to

energy efficiency contained in the state energy conservation plan.

o) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their

subcontractor is debarred or suspended from receiving federal funds.

p) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING

AMENDMENT). The Contractor certifies that it has not and will not use any federal funds to

lobby. If non-federal funds are used to lobby, the contractor must complete the Disclosure of

Lobbying and forward the disclosure to the next tier, who must forward it through each tier to the

federal awarding agency.

q) COPYRIGHT. All contracts paid from state or federal grants administered by TEA must

retain copyright for the Texas Education Agency (TEA) and for the federal government (if a

federally funded contract) unless otherwise negotiated in writing with TEA. Pursuant to the

provisions in 2 CFR § 200.315, title to intangible property vests in the ESC-20 as long as such

property is used for authorized purposes. However, TEA and the federal awarding agency

reserve a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise

use the work for federal purposes, and to authorize others to do so.

r) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor

certifies that it is compliant with section 6002 of the Solid Waste Disposal Act and its implementing

regulations. 2 CFR § 200.322.

s) PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of

$150,000, a Cooperative member may be required to negotiate profit as a separate element of the

price; 2 CFR 200.323(b).

t)

EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.

u) DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in

excess of $2,000, vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-

3148) as supplemented by Department of Labor regulations (29 CFR Part 5). Vendor further

agrees to that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as

supplemented by Department of Labor regulations (29 CFR Part 3).

v) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases

in excess of $100,000 that involve the employment of mechanics or laborers, vendor agrees to

comply with 40 USC 3702 and 3704 as supplemented by Department of Labor regulations (29

CFR Part 5).

w) Compliance with Texas Government Code 2252 and 2270 – I, the vendor, am in compliance with all applicable

provisions of Government Codes 2252 & 2270. This code requires vendors agree to NOT boycott Israel or do

business with companies that boycott Israel. In addition vendor cannot do business with Iran, Sudan or a known

terrorist organization. By submitting a response to the proposal, vendor certifies compliance with this code.

x) NON-COLLUSION STATEMENT. The vendor affirms that he/she ·is duly authorized to execute a contract,

that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with

any other Proposer, and that the contents of this proposal as to prices, terms or conditions of said proposal will

not be communicated by the undersigned nor by any employee or agent to any other person engaged in this type

of business prior to the official opening of a proposal. The proposer also affirms that they have not given; offered

to give, do not intend to give at any time hereinafter any economic opportunity, future employment, gift, loan,

gratuity, specified discount, trip, favor, or service to a private service in connection with this contract.

y) RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative members for

any contract resulting from this procurement process, the vendor certifies that it will comply with the record

retention requirements detailed in 2CFR 200.333. The vendor further certifies that vendor will retain all records

as required by CFR 200.333 for a period of three years after grantees or sub grantees submit final expenditure

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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