Project Information

Bid Title

Request for Proposals (RFP) for Learning Management System (LMS)

Issuing Agency

County of San Mateo

Location

California

Published Date

Jan 27, 2025

Closing Date

Mar 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Request for Proposals (RFP) for Learning Management System (LMS)

Addenda: 0

Release Date: 1/27/2025

Due Date: 3/3/2025

Post Information

Posted At:Mon, Jan 27, 2025 1:53 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

To support the professional growth of employees in their mission to enhance the lives of San Mateo County residents, the Human Resources Department (hereinafter “HR”) has been providing learning and development opportunities since the 1980s. Over the years, the program has expanded significantly, now offering a wide array of asynchronous, live in-person and virtual courses to approximately 7,000 County employees. Additionally, these learning opportunities are extended to employees from cities, special districts, and non-profits within the County. This Request for Proposal seeks to select a vendor who will provide and support a Learning Management System (hereinafter “LMS”) that will provide a County-wide System for managing, tracking, delivering, and reporting development and training opportunities to this diverse audience. This System must meet the requirements as listed in Section II: Scope of Work of this document.

Background

HR is issuing Request for Proposal (RFP) No. 2025-RFP-00371 for a LMS.

The contract awarded shall have an original term of five (5) years. In addition, the County shall have one (1) option to extend the term for an additional five (5) years, for a maximum term of ten (10) years, with all other terms remaining, including fees. These options may be exercised by the County in its sole, absolute discretion.

The County’s standard contract template has been included as Appendix B to this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

The results of this RFP may be used by governmental agencies, within twelve months of the conclusion of the competitive solicitation process.

Timeline

RFP Released:

January 27, 2025

Pre-Proposal Meeting (Non-Mandatory):

February 4, 2025, 1:00pm

Agenda

Online ZOOM - https://smcgov.zoom.us/j/88044081085

Deadline for Questions, Comments and Contract Exceptions:

February 17, 2025, 5:00pm

Proposal Due Date and Time:

March 3, 2025, 5:00pm

Interviews (tentative):

April 7, 2025

Online ZOOM

Product Demonstration (tentative):

April 28, 2025

Online ZOOM

Anticipated Contract Award Date:

May 19, 2025

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services

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