Project Information

Bid Title

Audio Visual Equipment for Leavitt Park House Interior/Exterior

Issuing Agency

City of Laconia

Location

New Hampshire

Published Date

Apr 21, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-04-03P

Original Source

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Bid Documents

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Project Description

Bid Number:	26-04-03P
Bid Title:	Audio Visual Equipment for Leavitt Park House Interior/Exterior
Category:	Bids, RFP's and RFQ's
Status:	Open

Publication Date/Time: 4/21/2026 10:21 AM Publication Information: Laconia Daily Sun Closing Date/Time: 5/12/2026 2:30 PM Related Documents: RFP 26-04-03 Audio Visual Equipment for Leavitt Park House

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THE CITY OF LACONIA

NEW HAMPSHIRE

acont•

C ITV ON THE LAKES

REQUEST FOR PROPOSALS

RFP No. 26-04-03P

Audio Visual Equipment for Leavitt Park Club House

Interior/Exterior

Due May 12, 2026, by 2:30 PM

CITY OF LACONIA

REQUST FOR PROPOSALS

RFP No. 26-04-03P

Audio Visual equipment interior/exterior Leavitt Park House

The City of Laconia, New Hampshire Parks and Recreation Department is soliciting proposals

from qualified and experienced contractors to design, provide, install, and configure audio visual

(AV) equipment for both interior and exterior spaces at Leavitt Park House. The purpose of the

system is to support public events, small performances, community gatherings and

announcements within the designated area.

The City of Laconia reserves the right to accept or reject any or all proposals, waive any

informalities, and select the proposal deemed to be in the best interest of the City

INFORMATION FOR PROPOSERS

Interested parties shall deliver two copies (2) of Proposals to the City of Laconia Purchasing

Office, 45 Beacon Street East, Laconia, NH 03246, by 2:00 Pm Tuesday May 12, 2026. Postmarks

and other timestamps will not be accepted in lieu of actual delivery. Responses must be

submitted in a sealed envelope clearly marked with your company identification and labeled

"RFP 26-04-03P Leavitt Park House Audio/Visual Equipment"

Mandatory Site Visit

All interested vendors must attend the scheduled walk-through visit at 10:00am on Tuesday

April 28, 2026, at the Leavitt Park House at 334 Elm Street, Laconia to examine existing

conditions, assess project requirements, and receive clarification on scope elements. Vendors

who do not participate in the site visit may be deemed non-responsive. During the visit,

representatives from City of Laconia will provide project specifications and answer questions

regarding existing building systems and infrastructure.

INSURANCE

The selected firm must provide a Certificate of Insurance that is satisfactory to the City of

Laconia (see attached Insurance Requirements Form).

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TIMELINE

Projected Timeline

Mandatory site visit

Deadline for Vendor Questions

Vendor question answers posted

Proposals due

Installation to be completed by

(Priority Given to vendor able to complete

by)

Date

Tuesday, April 28, 2026

Thursday April 30, 2026

Monday May 4, 2026

Tuesday May 12, 2026

Monday July 20, 2026

Interested parties are encouraged to submit questions via email; (addresses at the end of this

RFP) however, The City assumes no liability for ensuring accurate and complete email

transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted

in writing, citing the RFP title and number. They must be received no later than Thursday, April

30,2026

The City will consider all timely-received questions and requests for change and, if reasonable

and appropriate, will issue an addendum to clarify or modify this RFP. Answers to vendor

submitted questions and other addenda will be posted on the City of Laconia website

www.laconianh.gov no later than Monday, May 4, 2026

Scope of Work

The selected contractor shall furnish all labor, materials, equipment, supervision, programming,

coordination, testing, training, and documentation necessary to deliver a complete and fully

operational audiovisual (AV) system for both the interior and exterior spaces of Leavitt Park

House. (see attached map)

The vendor shall coordinate equipment locations with City staff to balance operational needs,

visibility, and security. The vendor shall coordinate with the City to minimize disruption to park

use. The vendor will ensure all installations comply with applicable electrical codes and safety

standards and protect existing park infrastructure and landscaping during installation.

Interior Audiovisual Systems

The interior AV system shall support public meetings, staff presentations, and hybrid use.

Systems shall include video display solutions, integrated audio systems, microphones, control

interfaces, and presentation connectivity. All systems shall be intuitive and suitable for use by

non-technical City staff.

Exterior Audio Systems

The vendor shall provide exterior audio components suitable for outdoor events and gatherings.

Systems may include weather-rated speakers, secure mounting hardware, exterior-rated cabling

and conduit, and appropriate controls. All exterior components must be able to withstand New

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England weather conditions. It is anticipated that the exterior audio equipment will be stored

indoors for the winter, Installation must provide for that.

Exterior Equipment, Security and Protection

To protect City-owned audio equipment and reduce the risk of vandalism, theft, or unauthorized

use, the vendor shall incorporate appropriate security measures into the exterior system design.

Security provisions shall include, but are not limited to, tamper-resistant mounting hardware,

locking enclosures where applicable, concealed or protected cable routing, and strategic

equipment placement to discourage unauthorized access.

System Testing, Training, and Closeout

Upon completion, the contractor shall test all systems, demonstrate functionality to designated

City staff, and provide basic operational training. Final documentation, including warranties and

system diagrams, shall be provided prior to final project acceptance.

The successful Proposal Will include:

1. A discussion of how the vendor will ensure adequate and timely completion of this project.

2. A description of the vendor's overall capability, resources, and assurance that it can meet its

commitment and successfully complete this project.

3. Recent names and phone number information must be provided for at least three (3) other

customers for whom these types of services have been successfully provided.

4. A general description of the firm, including relevant experience, qualifications of individuals,

and other relevant information.

SELECTION

The successful bidder will be chosen based on the following criteria.

• Firm's qualifications

• Experience of the firm and individuals on similar projects

• Understanding of the Project Scope

• Approach for completing the Work.

• References from like work experience

• Proposal Costs

• Commitment to Project timeline

• Any other criteria determined appropriate by the City

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Questions regarding this proposal may be submitted in writing to:

Amy Lovisek

Director of Recreation & Facilities

alovisek@laconianh.gov

or

Kelly Bullerwell

Purchasing Specialist

Kbu llerwell@laconianh.gov

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238320Painting and Wall Covering Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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