Project Information

Bid Title

Chancery 3003 Integrated window blinds (104)

Issuing Agency

STATE, DEPARTMENT OF

Location

N/A

Published Date

Jul 14, 2026

Closing Date

Aug 5, 2026

Government Level

Federal

Status

Closed

Ref. #

PR16077115

Original Source

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Bid Documents

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Set Aside

No Set aside used

Project Description

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Chancery 3003 Integrated window blinds (104)

Active

Contract Opportunity

Notice ID

PR16077115

Related Notice

Department/Ind. Agency

STATE, DEPARTMENT OF

Sub-tier

STATE, DEPARTMENT OF

Office

US EMBASSY BERN

General Information

• Contract Opportunity Type: Special Notice (Original)
• Original Published Date: Jul 14, 2026 10:01 pm CEST
• Original Response Date: Aug 05, 2026 04:00 pm CEST
• Inactive Policy: Manual
• Original Inactive Date: Aug 30, 2026
• Initiative:
  • None

Classification

• Original Set Aside: No Set aside used
• Product Service Code: N099 - INSTALLATION OF EQUIPMENT- MISCELLANEOUS
• NAICS Code:
  • 238390 - Other Building Finishing Contractors
• Place of Performance:
  Bern , CH-BE 3007
  CHE

Description

Statement of Work (SOW): Maintenance & Motor Retrofit (Final Version)

Project: Refurbishment of 104 Integrated Venetian Blinds

Location: Office Building – Bern, Switzerland

System Type: Warema Type 1.16/25/35.07 (24v motor) inside WICONA WICLINE Aluminum Composite Windows

1. Project Objective

The contractor shall provide a turnkey solution for the inspection, repair, and motor retrofit of 104 integrated venetian blinds. The objective is to restore 100% motorized functionality while maintaining the thermal, acoustic, and aesthetic integrity of the WICONA window units.

2. Comprehensive Pricing & Scope

The offer submitted by the contractor must be all-inclusive. No additional costs will be entertained after the contract award. The bid price shall include:

• Labor: All technician, electrician, and logistical personnel hours.


• Materials: All motors, cables, lift tapes, ladder cords, and hardware components.


• Equipment: All tools, specialized window opening devices, safety gear, and cleaning supplies.


• Transportation: All travel costs, vehicle expenses, and shipping/freight for parts.


• Fees: Disposal fees, administrative costs, and any required permits or insurance.

3. Logistics & Site Management

• Furniture Management: Contractor shall move office furniture and equipment as required to gain unobstructed access to the windows. All items must be protected and returned to their original positions upon completion.


• Surface Protection: Provide appropriate floor and wall protection during the transit of tools and components.

4. Health, Safety & Electrical Standards

• Qualified Personnel: Only certified electricians (per Swiss regulations) may perform electrical work.


• Lockout/Tagout (LOTO): A strict LOTO procedure must be implemented. Hazardous energy sources must be isolated, locked, and tagged before work commences.


• Verification: Zero-energy state must be verified via testing before physical contact with wiring.


• Controls: Each motor control shall be integrated into the Building KNX system.

5. Technical Execution: WICONA & Warema Systems

• Sash Access: Open the internal "sandwich" sash of the WICONA windows using the integrated latches.


• Hardware Maintenance: Inspect and lubricate all WICONA latching mechanisms and concealed hardware.


• Gasket Inspection: Verify the condition of internal gaskets. Damaged seals must be reported or replaced to ensure the cavity remains dust and moisture-free.


• Blind Retrofit:
  
  
  
  • Identify and replace failed motors with compatible high-quality alternatives (e.g., Somfy, Elero) that fit the existing Warema headrails.
  
  
  • Replace worn lift tapes and ladder cords as necessary to ensure smooth mechanical operation.
  
  
  
  

6. Commissioning & Integration

• Calibration: Set electronic end-limits (upper/lower) for every unit.


• Testing: Perform three full cycles (Up/Down/Tilt) per window to ensure defect-free operation.


• System Integration: Ensure new motors are integrated into the existing building control or radio systems.

7. Waste Disposal (Swiss Compliance)

• Swiss Codes: Disposal must comply with vREG/ORDEA (Electrical Waste) and VeVA/OMW (Waste Movements).


• Recycling: Deliver old motors and aluminum scrap to authorized SENS eRecycling or Swico collection points.


• Evidence: Contractor shall provide official disposal certificates (Entsorgungsnachweis).

8. Cleaning & Handover

• Internal Cleaning: Clean internal glass surfaces and aluminum slats before closing the sash.


• Final Report: Provide a list of all units serviced, including specific motor model numbers used.

Attachments/Links

Contact Information

Contracting Office Address

• DEPARTMENT OF STATE, 2201 C ST NW
• WASHINGTON , DC 20520
• USA

Primary Point of Contact

• Paul Aeschlimann
• berngsocontracting@state.gov

Secondary Point of Contact

• Anna Peglow
• bernGSOContracting@state.gov

History

• Jul 14, 2026 10:01 pm CESTSpecial Notice (Original)

Commodity Codes

• FSC NInstallation of Equipment

• NAICS 238390Other Building Finishing Contractors

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