Project Information

Bid Title

School Travel Plan (STP) Development Project - RFQ

Issuing Agency

Marysville city

Location

Ohio

Published Date

Feb 23, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	School Travel Plan (STP) Development Project - RFQ
Category:	Engineering
Status:	Open

Description: 02-23-26 Posting Date UNI-Marysville PID No. 125626 City of Marysville Response Due Date:     03-16-26 Communications Restrictions Please note the following policy concerning communication between Consultants and the City of Marysville during the announcement and selection process: During the time period between advertisement and the announcement of final consultant selection, communication with consultants (or their agents) shall be limited as follows: Communications which are strictly prohibited: Any discussions or marketing activities related to this specific project. Allowable communications include: Technical or scope of services questions specific to the project or RFP requirements. Project Description The services include the development of a School Travel Plan for the City of Marysville in Union County (PID 125626). Estimated Construction Cost: N/A Prequalification Requirements Prequalification requirements for this agreement are listed below. For all prequalification categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime consultant or a subconsultant. Also, please note that only individuals (not firms) are prequalified for right of way acquisition services. In instances where prequalification for these services is required, a prequalified individual, either employed by the prime consultant or a subconsultant, must be named in order to meet the requirement. For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the prime consultant and all subconsultants that provide engineering and design related services must be prequalified in this category. Engineering and Design Related Services are defined as follows: Program management, construction management, feasibility studies, preliminary engineering, design engineering, surveying, mapping, or architectural related services with respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and Professional services of an architectural or engineering nature, as defined by State law (ORC 5526), which are required to or may logically or justifiably be performed or approved by a person licensed, registered, or certified to provide the services with respect to a highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2). DESIGN SERVICES: Bicycle Facilities & Enhancement Design; Non-Complex Roadway Design; Safety Study; Basic Traffic Signal Design; ENVIRONMENTAL SERVICES: Environmental Document Preparation – CE (Not Required but Preferred) FINANCIAL MANAGEMENT SYSTEM EVALUATION Compliant with Federal Requirements (Prime consultant and subconsultants that provide engineering and design related services must meet this prequalification requirement) Selection Subfactors Experience in the development of School Travel Plans (STP) and experience with the Safe Routes to School (SRTS) program. Contract Type and Payment Method Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1: Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate contract type and payment method. Based on this guidance, contract type and payment method will be determined during the scope of services and negotiation process. Estimated Date of Authorization It is anticipated that the selected Consultant will be authorized to proceed by April 1, 2026. Completion Schedule The School Travel Plan is to be completed and on file with the City of Marysville within eleven (11) months from the date of authorization. Suspended or Debarred Firms Firms included on the current Federal list of firms suspended or debarred are not eligible for selection. Terms and Conditions The Department’s Specifications for Consulting Services 2016 Edition will be included in all agreements selected under this request for letters of interest. Compliance with Title VI of the Civil Rights Act of 1964 The City of Marysville, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award. Selection Procedures The City of Marysville will directly select a consultant based on the Letter of Interest (LoI).  The requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be used to select the consultant are shown below. Firms interested in being considered for selection should respond by submitting electronically, via email, the Letter of Interest to the following City of Marysville contact by 4:00 PM on the response due date listed above. City of Marysville Connor Devine For security reasons, you must enable JavaScript to view this E-mail address. Responses received after 4:00 PM on the response due date will not be considered. Scope of Services The Scope of Services document is included at the end of this document. Requirements for Letters of Interest, Programmatic Selection Process A. Instructions for Preparing and Submitting a Letter of Interest 1. Provide the information requested in the Letter of Interest Content (Item B below), in the same order listed, in a letter signed by an officer of the firm. Do not send additional forms, resumes, brochures, or other material. 2. Letters of Interest shall be limited to ten (10)   8½" x 11" single sided pages plus two (2) pages for the Project Approach (Item B.5 below). 3. Please adhere to the following requirements in preparing and binding letters of interest: a. Please use a minimum font size of 12-point and maintain margins of 1" on all four sides. b. Page numbers must be centered at the bottom of each page. c. Use 8½" x 11" paper only. B. Letter of Interest Content 1. List the types of services for which your firm is currently prequalified by the Ohio Department of Transportation. 2. List significant subconsultants, their current prequalification categories and the percentage of work to be performed by each subconsultant. 3. List the Project Manager and other key staff members, including key subconsultant staff.  Include project engineers for important disciplines and staff members that will be responsible for the work, and the project responsibility of each. Address the experience of the key staff members on similar projects, and the staff qualifications relative to the selection subfactors noted. 4. Describe the capacity of your staff and their ability to perform the work in a timely manner, relative to present workload, and the availability of the assigned staff. 5. Provide a description of your Project Approach, not to exceed two pages. Confirm that the firm has visited the site and address your firm’s:  1) Technical approach;  2) Understanding of the project;  3) Qualifications for the project;  4) Knowledge and experience concerning relevant ODOT and local standards, procedures and guidance documents;  5) Innovative ideas;  6) Project specific plan for ensuring increased quality, reduced project delivery time and reduced project costs. Items 1 thru 4 must be included within the 10-page body of the letter of interest. Remaining space within the ten (10) pages may be utilized to provide personnel resumes or additional information concerning general qualifications. Consultant Selection Rating Form for Programmatic Selections Project: PID: Project Type: District: Selection Committee Members: Firm Name: Category Total Value Scoring Criteria Score Management & Team Project Manager 10 See Note 1, Exhibit 1 Strength/Experience of Assigned Staff including Subconsultants 25 See Note 2, Exhibit 1 Firm's Current Workload/ Availability of Personnel 10 See Note 4, Exhibit 1 Consultant's Past Performance 30 See Note 3, Exhibit 1 Project Approach 25 Total 100 Exhibit 1 - Consultant Selection Rating Form Notes 1. The proposed project manager for each consultant shall be ranked, with the highest ranked project manager receiving the greatest number of points, and lower ranked project managers receiving commensurately lower scores. The rankings and scores should be based on each project manager’s experience on similar projects and past performance for the LPA and other agencies.  The selection committee may contact ODOT and outside agencies if necessary.  Any subfactors identified should be weighed heavily in the differential scoring. Differential scoring should consider the relative importance of the project manager's role in the success of a given project.  The project manager’s role in a simple project may be less important than for a complex project, and differential scoring should reflect this, with higher differentials assigned to projects that require a larger role for the project manager. 2. The experience and strength of the assigned staff, including subconsultant staff, should be ranked and scored as noted for Number 1 above, with higher differential scores assigned on more difficult projects.  Any subfactors identified in the project notification should be weighed heavily in the differential scoring. As above, other agencies may be contacted. 3. The consultants' past performance on similar projects shall be ranked and scored on a relative, differential scoring type basis, with the highest ranked consultant receiving a commensurately greater number of points.  The selection team should consider ODOT CES performance ratings if available, and consult other agencies as appropriate. The use of CES ratings shall place emphasis on the specific type of services requested. The differential scoring should consider the complexity of the project and any subfactors identified in the project notification. 4. The consultant's workload and availability of qualified personnel, equipment and facilities shall be ranked and scored on a relative, differential scoring type basis.  The scoring shall consider quantifiable concerns regarding the ability of a firm (or firms) rated higher in other categories to complete the work with staff members named in the letter of interest. Scope of Services The selected team will utilize guides and tools developed by the Ohio Department of Transportation (ODOT), in accordance with the federal Safe Routes to School (SRTS) program, to develop a School Travel Plan (STP) for the schools within the City of Marysville as indicated in Appendix A. The School Travel Plan is funded through a grant awarded by ODOT. The goals of this School Travel Plan (STP) are to enhance the safety of students traveling to and from school and increase the number of students walking or bicycling to school within a two-mile radius of each school. The STP will be developed in conjunction with a task force consisting of school representatives, community representatives, local government representatives, education representatives, health representatives, and public safety representatives. The task force will consider the “Five E’s” to address walking and safety issues: Engineering, Education, Enforcement, Encouragement, and Evaluation. The products will include a SRTS Vision, travel profiles for each school, a summary of key issues, recommendations for countermeasures, and solicitation of public input. See Related Documents for for full bid document and Appendix A. Publication Date/Time: 2/23/2026 12:00 AM Closing Date/Time: 3/16/2026 4:00 PM Related Documents: City of Marysville School Travel Plan Development RFQ

Attachment Preview

02-23-26 Posting Date

UNI-Marysville

PID No. 125626

City of Marysville

Response Due Date: 03-16-26

Communications Restrictions

Please note the following policy concerning communication between Consultants and the

City of Marysville during the announcement and selection process:

During the time period between advertisement and the announcement of final consultant

selection, communication with consultants (or their agents) shall be limited as follows:

Communications which are strictly prohibited:

Any discussions or marketing activities related to this specific project.

Allowable communications include:

Technical or scope of services questions specific to the project or RFP requirements.

Project Description

The services include the development of a School Travel Plan for the City of Marysville in Union

County (PID 125626).

Estimated Construction Cost: N/A

Prequalification Requirements

Prequalification requirements for this agreement are listed below. For all prequalification

categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may

be met by the prime consultant or a subconsultant.

Also, please note that only individuals (not firms) are prequalified for right of way acquisition

services. In instances where prequalification for these services is required, a prequalified

individual, either employed by the prime consultant or a subconsultant, must be named in order

to meet the requirement.

For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM

EVALUATION, the prime consultant and all subconsultants that provide engineering and

design related services must be prequalified in this category. Engineering and Design Related

Services are defined as follows:

Program management, construction management, feasibility studies, preliminary

engineering, design engineering, surveying, mapping, or architectural related services with

respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C

112(b)(2)(A); and

Professional services of an architectural or engineering nature, as defined by State law

(ORC 5526), which are required to or may logically or justifiably be performed or approved

by a person licensed, registered, or certified to provide the services with respect to a

highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).

DESIGN SERVICES:

Bicycle Facilities & Enhancement Design;

Non-Complex Roadway Design;

Safety Study;

Basic Traffic Signal Design;

ENVIRONMENTAL SERVICES:

Environmental Document Preparation – CE (Not Required but Preferred)

FINANCIAL MANAGEMENT SYSTEM EVALUATION

Compliant with Federal Requirements (Prime consultant and subconsultants that

provide engineering and design related services must meet this prequalification

requirement)

Selection Subfactors

Experience in the development of School Travel Plans (STP) and experience with the Safe

Routes to School (SRTS) program.

Contract Type and Payment Method

Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1:

Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the

appropriate contract type and payment method. Based on this guidance, contract type and

payment method will be determined during the scope of services and negotiation process.

Estimated Date of Authorization

It is anticipated that the selected Consultant will be authorized to proceed by April 1, 2026.

Completion Schedule

The School Travel Plan is to be completed and on file with the City of Marysville within eleven

(11) months from the date of authorization.

Suspended or Debarred Firms

Firms included on the current Federal list of firms suspended or debarred are not eligible for

selection.

Terms and Conditions

The Department’s Specifications for Consulting Services 2016 Edition will be included in all

agreements selected under this request for letters of interest.

Compliance with Title VI of the Civil Rights Act of 1964

The City of Marysville, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will

affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders will

be afforded full and fair opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, national origin, sex, age, disability, low-

income status, or limited English proficiency in consideration for an award.

Selection Procedures

The City of Marysville will directly select a consultant based on the Letter of Interest (LoI). The

requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be

used to select the consultant are shown below.

Firms interested in being considered for selection should respond by submitting electronically, via

email, the Letter of Interest to the following City of Marysville contact by 4:00 PM on the response

due date listed above.

City of Marysville

Connor Devine

cdevine@marysvilleohio.org

Responses received after 4:00 PM on the response due date will not be considered.

Scope of Services

The Scope of Services document is included at the end of this document.

Requirements for Letters of Interest, Programmatic Selection Process

A. Instructions for Preparing and Submitting a Letter of Interest

1. Provide the information requested in the Letter of Interest Content (Item B below),

in the same order listed, in a letter signed by an officer of the firm. Do not send

additional forms, resumes, brochures, or other material.

2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus

two (2) pages for the Project Approach (Item B.5 below).

3. Please adhere to the following requirements in preparing and binding letters of

interest:

a. Please use a minimum font size of 12-point and maintain margins of 1" on

all four sides.

b. Page numbers must be centered at the bottom of each page.

c. Use 8½" x 11" paper only.

B. Letter of Interest Content

1. List the types of services for which your firm is currently prequalified by the Ohio

Department of Transportation.

2. List significant subconsultants, their current prequalification categories and the

percentage of work to be performed by each subconsultant.

3. List the Project Manager and other key staff members, including key subconsultant

staff. Include project engineers for important disciplines and staff members that

will be responsible for the work, and the project responsibility of each.

Address the experience of the key staff members on similar projects, and the staff

qualifications relative to the selection subfactors noted.

4. Describe the capacity of your staff and their ability to perform the work in a timely

manner, relative to present workload, and the availability of the assigned staff.

5. Provide a description of your Project Approach, not to exceed two pages. Confirm

that the firm has visited the site and address your firm’s: 1) Technical approach;

2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge

and experience concerning relevant ODOT and local standards, procedures and

guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring

increased quality, reduced project delivery time and reduced project costs.

Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the

ten (10) pages may be utilized to provide personnel resumes or additional information concerning

general qualifications.

Consultant Selection Rating Form for Programmatic Selections

Project:

PID:

Project Type:

District:

Selection Committee Members:

Firm Name:

Category

Management & Team

Project Manager

Strength/Experience of Assigned

Staff including Subconsultants

Firm's Current Workload/

Availability of Personnel

Consultant's Past Performance

Project Approach

Total

Total Value

10

25

10

30

25

100

Scoring Criteria

See Note 1, Exhibit 1

See Note 2, Exhibit 1

See Note 4, Exhibit 1

See Note 3, Exhibit 1

Score

Exhibit 1 - Consultant Selection Rating Form Notes

1. The proposed project manager for each consultant shall be ranked, with the highest

ranked project manager receiving the greatest number of points, and lower ranked project

managers receiving commensurately lower scores. The rankings and scores should be

based on each project manager’s experience on similar projects and past performance for

the LPA and other agencies. The selection committee may contact ODOT and outside

agencies if necessary. Any subfactors identified should be weighed heavily in the

differential scoring.

Differential scoring should consider the relative importance of the project manager's role

in the success of a given project. The project manager’s role in a simple project may be

less important than for a complex project, and differential scoring should reflect this, with

higher differentials assigned to projects that require a larger role for the project manager.

2. The experience and strength of the assigned staff, including subconsultant staff, should

be ranked and scored as noted for Number 1 above, with higher differential scores

assigned on more difficult projects. Any subfactors identified in the project notification

should be weighed heavily in the differential scoring.

As above, other agencies may be contacted.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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