Project Information

Bid Title

Gym Floor Refinishing

Issuing Agency

Oldham County Schools

Location

Kentucky

Published Date

Nov 19, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Gym Floor Refinishing

The Oldham County Board of Education will receive sealed bids until 2:30 PM on Monday, December 1, 2025 at the Administrative Offices Annex, 1900 Button Lane, LaGrange, Kentucky 40031 for Gymnasium Floor Refinishing. Specifications may be obtained by clicking the links below or contacting Stu Martin, Plant & Operations Manager, 1900 Button Lane, LaGrange, Kentucky 40031, telephone 502-222-3777 ext. 104.

File Format: PDF Gym Floor Refinishing RFP  &  Specifications	File Format: Word Doc Gym Floor Refinishing RFP  &  Specifications
Form of Proposal	Form of Proposal

The Oldham County Board of Education reserves the right to reject any or all bids.

Attachment Preview

INVITATION TO BID

AND

SPECIFICATIONS

FOR

GYM FLOOR FINISHING

OLDHAM COUNTY BOARD OF EDUCATION

1900 BUTTON LANE

LAGRANGE, KENTUCKY 40031

BID DEADLINE: December 1, 2025

TIME DEADLINE: 2:30 P.M. E.D.T.

BIDS TO THE OFFICE OF: Stu Martin

Plant & Operations Manager

Oldham County Schools Administration Annex Building

1900 Button Lane

LaGrange, Kentucky

502-222-3777 Ext 107

OLDHAM COUNTY BOARD OF EDUCATION

6165 WEST HWY. 146

CRESTWOOD, KENTUCKY 40014

OLDHAM COUNTY BOARD OF EDUCATION

1900 BUTTON LANE

LAGRANGE, KENTUCKY 40031

INVITATION TO BID

GYM FLOOR REFINISHING

The Oldham County Board of Education invites you to bid on Gym Floor Refinishing for the FY26.

CONDITIONS OF BIDDING

A. BID DATE

Bids will be received in the office of the Plant & Operations Manager, Oldham County Schools

Administration Annex Building, 1900 Button Lane, Lagrange, Kentucky 40031, Attention:

Stu Martin, until 2:30 P.M. E.D.T. through December 1, 2025. All bids must be received by

the time designated above. ANY BID RECEIVED AFTER THIS TIME WILL NOT BE

CONSIDERED. Bids will be opened in Room 107 of the Administrative Annex.

Bids shall specify the total price for the services, along with detail of the charges by School.

No immediate decision shall be rendered concerning the proposals submitted. Bids will be

evaluated and a contract will be approved for the successful bidder at the December 15, 2025

Board Meeting.

B. Awarding the Contract

No bid shall be withdrawn for a period of sixty (60) days after scheduled closing time.

After the bids have been tabulated and studied, agents and/or company representatives may

be interviewed by the Director of Facilities or Plant & Operations Manager concerning their

bid.

The Board will give formal consideration to these bids, after the bid tabulation, at the next

Board meeting and reserves the right to accept or reject any and all bids. The selection

process will be based on the “lowest and/or best bid” basis, including past experience of

bidders in providing services to Kentucky School Districts, the ability to deliver services on a

pre-determined schedule, the overall quality/scope of work.

The Oldham County Board of Education reserves the right to waive defects and informalities

in proposals, to reject any or all proposals, or to accept any proposal as may deemed to its

interest and to award by item, combination of items or lot.

The Oldham County Board of Education reserves the right to delete or add quantities of gym

floor refinishing based on the bid prices.

C. Specifications

General conditions and specifications are attached.

This contract will be for the 2026 fiscal school year with the option to renew at the beginning

of each year for four (4) additional years, provided such renewal is mutually agreeable to both

parties. Agreement concerning renewal shall be reached thirty (30) days prior to expiration

date.

D. Procedure for Refinishing Gym Floors:

1. Remove all soil. Wear non-marking soft-soled “gym” shoes. Check for and remove any

wax, gum, or other substances from floor before proceeding.

2. Remove/protect all floor covers and devices for electrical boxes, volleyball standards, or

other similar equipment to protect finishes from damage during screening or finishing.

3. Screen entire floor with medium (120) grit screen until floor is uniformly dull. Remove

ALL swirl marks caused by medium screens using 3M Scotch Brite Surface Prep (maroon)

pads. Floor area should be uniformly dull. Caution must be taken to screen all edges and

corners using hand equipment if necessary.

4. Thoroughly clean floor area by vacuuming dust in all areas, including under bleachers,

in doorways, and all areas adjacent to work area.

5. Using dampened Turkish towels tightly wrung out, tack floors with cleaning solvent

provided by the winning bidder from a list of acceptable products in Group 3 of Maple

Floor Manufacturers Association (MFMA). Repeat tacking until floor is dust-free.

6. Allow floor to completely dry.

7. Inspect floor making sure all areas are uniformly dull. Suspect areas should be

rescreened and steps 3-6 should be repeated.

8. Apply one coat of floor finish with lambs wool applicator.

9. Block and place signage at ALL gym entrances and insure all doors are locked prior to

leaving for the day. Notify school staff of time frame required, per floor finish

manufacturer, to stay off refinished floor until product has fully cured and traffic can be

allowed back on floor.

10. Custodial staff at each site shall be instructed and provided written instructions for floor

care and maintenance including floor products to clean and maintain the coefficient of

friction on the surface.

11. All areas shall be left clean and free of debris. Any spills and trash left in preparation

and staging areas shall be thoroughly cleaned and trash disposed of properly.

12. Remove all masking and debris. Replace any covers and equipment that may have been

removed back to its proper location.

E. Finish:

1. The Oldham County Board of Education may elect to furnish “Hillyard 450 Gym Finish”

(or Equal). The winning bidder may be asked to provide pricing, separate from this

proposal, for the above and/or approved equal finish. The finish provided by the winning

bidder must be selected from the list of acceptable products in Group 3 of Maple Floor

Manufacturers Association (MFMA) and comply with specifications provided by Group 3

gymnasium finishes. The finish type is included for informational purposes only. All other

supplies and equipment are the responsibility of the contractor.

2. No claims for additional time or payment due to finish properties will be considered after

the bid date.

F. Certification and Qualifications of Tradesmen:

1. Finishers shall be required to possess skills in the trade to provide a quality finish and

be knowledgeable in the application of floor finishes.

2. Bidders will be required upon request to provide documentation of the experience and

qualifications of the workers assigned to this project.

G. Equipment and Supplies:

The winning bidder shall provide all equipment, tools, and supplies required to perform the

work. The owner may provide the floor finish or ask the winning bidder to price, separately

from this agreement, an approved floor finish. Cleaning solvent is to be provided by the

winning bidder and is to be an approved cleaning solvent.

H. Scheduling of Work:

The contractor shall be required to schedule the work according to the schedule preferred by

Stu Martin, Plant & Operations Manager, 502-222-3777 ext. 107. Depending upon the

summer activity schedule at each school, this may require work to be completed during

evening hours, weekends, or holidays. All work must be completed before the start of school.

All High School and Middle School floors shall be started and completed during the

designated KHSAA “Dead Period” for that year. This is usually late June through early July.

I.

Payment:

Payment will be made lump sum upon final completion and acceptance of the work, upon

board approval.

GYM FLOOR REFINISHING

GENERAL CONDITIONS AND SPECIFICATIONS

A. Scope of Work

The Contractor shall furnish all materials, labor, and equipment for

Scrubbing and re-coating the following gym floors:

EVEN YEAR SCHEDULE

School

North Oldham High School (Main Gym)

North Oldham High School (Auxiliary)

Oldham County High School (Bldg. #1)

*South Oldham High School (Main Gym)

North Oldham Middle School

Centerfield Elementary

Crestwood Elementary

Goshen Elementary at Hillcrest

Harmony Elementary

Kenwood Station Elementary

LaGrange Elementary School

Square Feet

11,013

9,165

9,118

8,736

9,317

5,365

5,993

5,600

5,988

6,009

6,298

Total Square Feet

82,602

ODD YEAR SCHEDULE

School

North Oldham High School (Main Gym)

Oldham County High School (Bldg. #1)

*South Oldham High School (Main Gym)

*South Oldham High School (Auditorium)

*East Oldham Middle School

Oldham County Middle School

South Oldham Middle School

Buckner Elementary

Locust Grove Elementary

Square Feet

11,013

9,118

8,736

4,185

9,964

7,110

8,010

5,460

5,830

Total Square Feet

69,426

*Use water-based floor finish

**LaGrange Elementary and Camden Station Elementary stage floors get refinished every 6 years.

Both are due to be refinished again in 2030.

***OCHS’s new gymnasium has an expected completion date of Fall 2026. Square footage will be

14,566 SF.

Commodity Codes

• NAICS 238330Flooring Contractors

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