Project Information

Bid Title

On-Call Consulting Engineering Services

Issuing Agency

Town of Southbury

Location

Connecticut

Published Date

Dec 16, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

On-Call Consulting Engineering Services

Bid Documents

Deadline: January 12, 2026 10:00 am

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SPECIFICATIONS AND BID DOCUMENTS

ON-CALL CONSULTING ENGINEERING

SERVICES

RFP/Q 2025-011

TOWN OF SOUTHBURY

DEPARTMENT OF PUBLIC WORKS

501 MAIN STREET SOUTH

SOUTHBURY, CT 06488

DECEMBER 15, 2025

1

TABLE OF CONTENTS

Title Sheet ........................................................................................................................................1

Table of Contents .............................................................................................................................2

Invitation to Bid ...............................................................................................................................3

Information for Bidders ...................................................................................................................4

Code of Ethics/Conflict of Interest Ordinance.................................................................................7

Project Specifications.....................................................................................................................12

Bid Proposal...................................................................................................................................19

Bid Form.................................................................................................................................20

Experience Checklist ..............................................................................................................22

Non-Collusion Agreement......................................................................................................24

Indemnification Certificate.....................................................................................................25

Code of Ethics/Conflict of Interest Agreement ......................................................................26

2

LEGAL NOTICE

INVITATION TO BID

ON-CALL CONSULTING ENGINEERING SERVICES

RFP/Q 2025-011

The Town of Southbury is seeking qualified engineering firms or individuals for on-call consulting

engineering services. It is the intent of the Town to enter into a contractual agreement with several

consultants to provide services on an as-needed basis. The consulting engineering firms shall

demonstrate the ability to provide a wide range of engineering services for the Town including,

but not limited to: highway and bridge design, writing bid documents and specifications,

environmental permitting, landscape architecture, civil engineering, project planning and

administration, traffic engineering, construction inspection services, land surveying, grant

application preparations, contract administrative services, and cost estimating.

All interested parties shall submit a Statement of Qualifications including a letter of interest, a

profile of the firm, number of employees, proposed subcontractors, and resumes of key personnel.

The Statement of Qualifications and other submitted materials will be evaluated by a selection

committee, followed by an interview of firms deemed as finalists. The criteria for selection will

include the following: depth of experience and qualifications, ability to perform the work required,

experience of providing engineering services to small/medium sized municipalities, quality of

references, knowledge of the Town of Southbury, perceived ability to work with the Town's staff,

and the fee schedule.

Sealed proposals will be received by the First Selectman’s Office, Town Hall, 501 Main Street

South, Southbury, Connecticut 06488 until 10:00 AM local time, on Monday, January 12, 2026.

Specifications and bidding documents may be obtained at the Office of the First Selectman at the

above address or electronically on the town’s website at www.southbury-ct.org/bids.

Requests for Information (RFIs) concerning the project should be emailed to Matthew Tarnowski,

Public Works Project Administrator, at MTarnowski@southbury-ct.gov. RFIs should be received

by January 2, 2026. RFIs may not be directly responded to. If necessary, an addendum containing

RFI responses will be posted to the Town of Southbury’s website at the link above by January 5,

2026.

The Town of Southbury reserves the right to waive any defects in the proposals, to reject any and

all proposals, or accept any proposal that is in the Town's best interest. The Town of Southbury is

an affirmative action, equal opportunity employer.

Timothy O’Neil

First Selectman, Town of Southbury

December 15, 2025

3

INFORMATION FOR BIDDERS

1. PROPOSAL

The Town of Southbury is seeking qualified engineering firms or individuals for on-call consulting

engineering services. It is the intent of the Town to enter into a contractual agreement with several

consultants to provide services on an as-needed basis. The Town intends to seek large multi-

discipline firms and small engineering firms for large and small projects respectively.

2. RECEIPT AND OPENING OF BIDS

Separate sealed bids shall be received in the Office of the First Selectman, 501 Main Street South,

Southbury, CT 06488, until the time and date stated in the INVITATION TO BID. Proposals may

be withdrawn 120 days after opening if no award has been made, except upon the mutual consent

of the Town and the bidder. All bids shall be submitted in sealed, opaque envelopes clearly labeled

with the name of the bidder, his address, and the words “Bid Documents, RFP/Q 2025-011 – On-

Call Consulting Engineering Services” so as to guard against opening prior to the time set

therefore. Interested firms are required to submit one original and five (5) paper copies, as well

as a copy provided in digital format (PDF or DOCX, on CD or USB).

Bids may be forwarded by mail. If mailed, the sealed opaque envelope containing the proposal,

marked as described above, shall be enclosed in another envelope properly addressed for mailing.

The Town may consider informal any bid not prepared and submitted in accordance with the

provisions hereof and may waive any informalities in or reject any and all bids. Any bid may be

withdrawn prior to the above scheduled time for the opening thereof.

3. PREPARATION OF PROPOSAL

Each bid must be submitted on the prescribed form and all blank spaces for bid prices must be

filled, handwritten in ink or type written, in both words and figures. Bid prices shall include all

labor, materials and equipment necessary to complete the work in accordance with the bid

documents.

4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or on written or telegraphic request dispatched by the bidder in

time for delivery in the normal course of business prior to the time fixed for opening, provided that

written confirmation of any telegraphic withdrawal over the signature of the bidder is placed in

the mail and postmarked prior to the time set for bid opening. Negligence on the part of the bidder

in preparing his bid confers no right of withdrawal or modification of his bid after such bid has

been opened.

5. FAMILIARITY WITH LAWS, CONDITIONS AND DOCUMENTS

4

Each bidder is required to be familiar with and to comply with the terms and conditions of the

specifications and all other bid documents and with all federal, state and local laws, ordinances or

regulations which in any manner relate to the furnishing of the services in accordance with the bid.

Each bidder shall thoroughly familiarize himself with all conditions of the bid documents and

specifications before preparing his proposal. The submission of a proposal shall be construed as

an assurance that such examination has been made and the failure of the bidder to familiarize

himself with conditions relating to the specifications shall not in any way relieve any bidder from

any obligation in respect to his bid.

6. TAX EXEMPTION

The Town of Southbury is exempt from paying tax and, for that reason; the bid price shall not

include any tax on the items specified.

7. QUALIFICATIONS OF BIDDER

Bidders must be regular full time Contractors in the type of service specified. The Town may make

such investigations as it deems necessary to determine the ability of the bidder to perform the

work, and the bidder shall furnish to the Town all such information and data for this purpose as

the Town may request. The Town reserves the right to reject any bid should the evidence submitted

by, or investigation of, such bidder fail to satisfy the Town that such bidder is properly qualified

to carry out the obligations of the bid and to complete the project contemplated therein. Conditional

bids will not be accepted.

8. ERRORS, INTERPRETATIONS, AND ADDENDA

Should a bidder find any omissions, discrepancies or errors in the specifications or other bid

documents or should he be in doubt as to the meaning of the specifications or other bid documents,

he should immediately notify the Town who may correct, amend or clarify such documents by a

written interpretation or addendum. No oral interpretations shall be made to any bidder and no oral

statement of the Town shall be effective to modify any of the provisions of the bid documents.

9. SUBCONTRACTORS

The bidder is specifically advised that any person, firm or other party to whom it is proposed to

award a subcontract under this bid must be acceptable to the Town and that approval of the

proposed subcontract award cannot be given by the Town unless and until the successful bidder

submits all information and evidence requested by the Town regarding the proposed subcontractor.

Although the bidder is not required to attach such information and evidence to his bid, the bidder

is hereby advised of this requirement so that appropriate action can be taken to prevent subsequent

delay in subcontract awards.

10. RIGHT OF THE TOWN TO TERMINATE PROJECT

In the event that any of the provisions of this bid are violated by the Contractor, or by any of his

subcontractors, the Town may serve written notice upon the vendor of its intention to terminate

5

Commodity Codes

• NAICS 541330Engineering Services

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