Project Information

Bid Title

PRE-AUDIT SERVICES

Issuing Agency

City of Bristal

Location

Virginia

Published Date

Mar 5, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

FN-26-001

Original Source

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Bid Documents

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Project Description

Bid Number:	FN-26-001
Bid Title:	PRE-AUDIT SERVICES
Category:	Request For Proposal (RFP)
Status:	Open

Description: The City of Bristol, Virginia (the City) is seeking proposals from Certified Public Accounting firms for the performance of consulting work related to pre-audit services for the City. The City prefers firms with considerable experience in providing pre-audit services for other Virginia localities. The CPA firm will prepare all adjustments required for all funds of the City in preparation for an audit by an independent auditor. The City will provide the cash basis trial balances for the City of Bristol and supporting schedules. All accrual entries to prepare for audit will need to be prepared by the CPA firm, resulting in final trial balances by fund ready for audit. All data should be prepared in such a way that the auditor can perform an independent audit in accordance with Generally Accepted Governmental Auditing Standards (GAGAS) relating to financial and compliance audits and the applicable Specifications for Audit of Counties, Cities and Towns issued by the Auditor of Public Accounts, Commonwealth of Virginia and applicable Government Auditing Standards issued by the Comptroller General of the United States. Additional assistance may be expected and required for GASB Statement No(s). 87, 96, and 101. Five (5) complete copies of sealed proposals must be received by the City of Bristol, Virginia Procurement Office, 300 Lee Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern Standard Time (EST), on March 30, 2026. Each copy shall be complete and separately bound. Sections shall be formatted identically to the outline and identified to facilitate evaluation and to prevent evaluators from unnecessary search or arranging of the materials for evaluation purposes. No FAXED proposals will be accepted. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. Your response must be submitted in a sealed envelope/package, clearly marked “RFP # FN-26-001 PRE-AUDIT SERVICES.” Modifications to this RFP will not be considered valid unless issued in writing from the City of Bristol, Virginia. The City will provide the mechanism for the evaluation of all information received. The City reserves the right to reject any and all proposals, to waive formalities or irregularities, and to negotiate with the proposal submitter as determined to be in the best interest of the City. As this is a Request for Proposal, no information regarding the identity of the offerors or the contents will be released until after the negotiation process. Once an award has been made, the identity of all offerors will become public information. Proposals should be as thorough and detailed as possible so that the City may properly evaluate your capabilities to provide the required services. Offerors are required to submit the following information/items as a complete proposal (including all assumptions/exclusions): Experience Qualifications References Provide four (4) recent client references, preferably governmental, for whom you have provided the type of services described herein within the last five (5) years. Include the date(s) the services were furnished, the client’s name, address, name and phone number of the individual the City has your permission to contact. FN-26-01 PRE-AUDIT SERVICES (PDF) Publication Date/Time: 3/5/2026 10:00 AM Closing Date/Time: 3/30/2026 2:00 PM Contact Person: City of Bristol Virginia Nikki Asher 300 Lee Street Bristol, VA 24201 nikki.asher@bristolva.org Related Documents: FN-26-01 PRE-AUDIT SERVICES

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CITY OF BRISTOL, VIRGINIA

Request for Proposal (RFP)

PRE-AUDIT SERVICES

RFP # FN-26-001

Issue Date: March 5, 2026

Due Date: March 30, 2026

CITY OF BRISTOL, VIRGINIA

300 LEE STREET

BRISTOL, VA 24201

276-645-7328

City of Bristol, Virginia

PRE-AUDIT SERVICES

REQUEST FOR PROPOSAL

RFP # FN-26-001

TABLE OF CONTENTS

1. INTRODUCTION ................................................................................................................... 3

2. PROPOSED CALENDAR OF EVENTS................................................................................ 3

3. SCOPE OF SERVICES........................................................................................................... 3

4. SUBMITTAL REQUIREMENTS .......................................................................................... 3

5. EVALUATION CRITERIA.................................................................................................... 4

6. QUESTIONS REGARDING PROPOSAL ............................................................................. 4

7. PROPRIETARY INFORMATION ......................................................................................... 4

8. CONTRACT PERIOD ............................................................................................................ 4

9. PERFORMANCE REQUIREMENTS.................................................................................... 5

10. REJECTION OF PROPOSALS .......................................................................................... 5

GENERAL TERMS AND CONDITIONS .................................................................................... 6

SPECIAL TERMS AND CONDITIONS ..................................................................................... 17

APPENDIX A: FORMS ............................................................................................................... 19

SCC FORM................................................................................................................................... 20

2

City of Bristol, Virginia

PRE-AUDIT SERVICES

REQUEST FOR PROPOSAL

RFP # FN-26-001

1. INTRODUCTION

The City of Bristol, Virginia (the City) is seeking proposals from Certified Public

Accounting firms for the performance of consulting work related to pre-audit services for the

City. The City prefers firms with considerable experience in providing pre-audit services for

other Virginia localities.

2. PROPOSED CALENDAR OF EVENTS

Issuance Date

03/05/2026

Inquiries Deadline

03/12/2026 at 10:00 AM

Addendum Release

03/19/2026 (if applicable)

Due Date

03/30/2026 at 2:00 PM

Award Notification

TBD

3. SCOPE OF SERVICES

The CPA firm will prepare all adjustments required for all funds of the City in preparation

for an audit by an independent auditor. The City will provide the cash basis trial balances for

the City of Bristol and supporting schedules. All accrual entries to prepare for audit will need

to be prepared by the CPA firm, resulting in final trial balances by fund ready for audit. All

data should be prepared in such a way that the auditor can perform an independent audit in

accordance with Generally Accepted Governmental Auditing Standards (GAGAS) relating to

financial and compliance audits and the applicable Specifications for Audit of Counties,

Cities and Towns issued by the Auditor of Public Accounts, Commonwealth of Virginia and

applicable Government Auditing Standards issued by the Comptroller General of the United

States. Additional assistance may be expected and required for GASB Statement No(s). 87,

96, and 101.

4. SUBMITTAL REQUIREMENTS

Five (5) complete copies of sealed proposals must be received by the City of Bristol, Virginia

Procurement Office, 300 Lee Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern

Standard Time (EST), on March 30, 2026. Each copy shall be complete and separately

bound. Sections shall be formatted identically to the outline and identified to facilitate

evaluation and to prevent evaluators from unnecessary search or arranging of the materials

for evaluation purposes. No FAXED proposals will be accepted. Those wishing to submit

electronically may do so via the eVA procurement platform while also submitting the

required paper copies to the City by the due date.

Your response must be submitted in a sealed envelope/package, clearly marked “RFP # FN-

26-001 PRE-AUDIT SERVICES.”

Modifications to this RFP will not be considered valid unless issued in writing from the City

of Bristol, Virginia.

The City will provide the mechanism for the evaluation of all information received. The City

reserves the right to reject any and all proposals, to waive formalities or irregularities, and to

negotiate with the proposal submitter as determined to be in the best interest of the City.

3

City of Bristol, Virginia

PRE-AUDIT SERVICES

REQUEST FOR PROPOSAL

RFP # FN-26-001

As this is a Request for Proposal, no information regarding the identity of the offerors or the

contents will be released until after the negotiation process. Once an award has been made,

the identity of all offerors will become public information.

Proposals should be as thorough and detailed as possible so that the City may properly

evaluate your capabilities to provide the required services. Offerors are required to submit the

following information/items as a complete proposal (including all assumptions/exclusions):

1. Experience

2. Qualifications

3. References

a. Provide four (4) recent client references, preferably governmental, for whom you

have provided the type of services described herein within the last five (5) years.

Include the date(s) the services were furnished, the client’s name, address, name

and phone number of the individual the City has your permission to contact.

5. EVALUATION CRITERIA

A committee will evaluate the proposals received using the following criteria:

Experience

Qualifications

Completeness of Proposal

(35%)

(35%)

(30%)

Total

(100%)

6. QUESTIONS REGARDING PROPOSAL

Any question, for which the answer would affect delivery of services, must be submitted in

writing by March 12, 2026, at 10:00 a.m., Eastern Standard Time (EST). Questions should

be emailed to Nikki Asher, Purchasing Clerk, at nikki.asher@bristolva.org. No changes

resulting in questions are official unless issued in writing in the form of an addendum.

Absolutely NO contact shall be made by the Vendor with any member of the evaluation

committee. Violation will result in rejection of the proposal. The individual named above is

the sole contact for any and all inquiries after this RFP has been released.

7. PROPRIETARY INFORMATION

If your proposal contains proprietary information, it must be clearly stated on a separate

cover explaining which sections are proprietary and why. Additionally, each page/selection

must be clearly marked as to what is proprietary information.

8. CONTRACT PERIOD

The initial term of the agreement will be for two (2) years (fiscal years ending June 30, 2026

and June 30, 2027), with up to three (3) annual renewals. The agreement may be terminated

by either party upon sixty (60) days written notice. Selection will be made upon

qualifications, experience and reasonableness of pricing.

4

City of Bristol, Virginia

PRE-AUDIT SERVICES

REQUEST FOR PROPOSAL

RFP # FN-26-001

9. PERFORMANCE REQUIREMENTS

Agreement to assign an individual with acceptable skill, experience and knowledge that will

accept responsibility for these services and for themselves.

10. REJECTION OF PROPOSALS

The City reserves the right to reject any or all proposals, to waive informalities or

irregularities, and to contract as the best interest of the City may require.

5

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants

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