Project Information

Bid Title

RFQ Notice: Renovation of E.O.C. at Headquarters

Issuing Agency

Township of East Brunswick

Location

New Jersey

Published Date

Apr 21, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ Notice: Renovation of E.O.C. at Headquarters
Category:	Request for Quotes
Status:	Open

Publication Date/Time: 4/21/2026 5:30 PM Closing Date/Time: 5/13/2026 11:00 AM Related Documents: RFQ Specifications - Renovation of E.O.C. at Headquarters

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Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATION

RENOVATION OF E.O.C. AT HEADQUARTERS

QUOTE DEADLINE DATE: MAY 13, 2026 @ 11:00 A.M.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

Legal Publication Date: East Brunswick Township website

April 21, 2026

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A. PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to hire a contractor to assist with completing finish

work for a new Emergency Operations Center (“E.O.C.”) for the East Brunswick Police Department. This

carpentry-related work consists of removing and installing new carpet floor tiles, ceiling tiles, and LED

lights on the Proposed Floor Plan; adding a new door entry; installing new drywall, plaster, and finishing

walls; painting walls; and cleaning all dust and debris, including floors and surfaces.

The township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A.

19:44A-20.4 et seq.

It is the Contractor’s obligation to examine and familiarize themselves with all requirements of this Request

for Quotation prior to submitting a proposal.

B. SCOPE OF WORK:

1. Scope of work is to install approximately 350 sq. feet of ceiling tile, approximately 650 sq. feet of

carpet tile and to add sheetrock, ¼ inch to all walls. Once the work is completed, the ceiling will need new

tiles installed and finished as listed below. Please be advised that this will be a multi-step process.

a. Prepare the Work Site:

i.

Clear the Area: Remove any obstacles, furniture, or items that could interfere with work.

ii. Ensure Safety: Make sure the site is safe by securing any potential hazards. This includes

covering electrical outlets and securing any exposed wiring.

b. Remove Existing Walls as Per Diagram:

i.

Take Down Old Drywall, if necessary: Carefully remove the existing drywall on both sides

of the area, cutting it away from studs and removing fasteners like nails or screws.

ii. Clean the Studs: After removing the drywall, inspect the studs for any damage, mold, or

issues that need fixing.

c. Install New Drywall:

i.

Measure and Cut Drywall Sheets: Measure the dimensions of the walls and cut the drywall

sheets to fit the space.

ii. Hang the Drywall: Attach the new drywall sheets to the studs using drywall screws or nails.

Be sure the sheets are level and aligned correctly.

iii. Checks for Gaps: Ensure that there are no large gaps between the drywall sheets and that

the edges meet cleanly.

iv. Add New Door Entry: Add a new door, measuring, framing, and mounting to the room

within the designated area, following the Proposed Floor Plan.

v. Add new ceiling tiles to the designated areas on the Proposed Floor Plan.

d. Plaster and Finish:

i.

Apply plaster or Joint Compound: Use a drywall joint compound (plaster) to cover the

seams between sheets. Apply the first coat of compound and let it dry.

ii. Sand Between Coats: Once the first coat is dry, lightly sand it to create a smooth surface.

Apply a second coat of compound to fill any gaps and smooth the surface further.

iii. Final Sanding: After the second coat dries, sand the surface until it is perfectly smooth,

ensuring there are no visible seams or imperfections.

e. Paint the Walls:

i.

Prime the Drywall: Apply a coat of primer to the drywall to seal the surface and ensure

good adhesion of the paint.

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ii. Apply Paint: Once the primer is dry, apply the paint. Use at least two coats for an even,

durable finish.

iii. Allow Time to Dry: Let the paint dry fully between coats.

f. Clean Up:

i.

Remove Dust and Debris: After the painting is complete, thoroughly clean the area.

Dispose of any drywall debris, plaster, or other materials.

ii. Clean the Floor and Surfaces: Vacuum up any dust and wipe down surfaces to ensure the

space is clean and ready for use.

iii. Lastly, install commercial carpet tile on the floors and add bottom molding to finish it.

C. QUALIFICATIONS:

1. Contractor shall be licensed.

2. The contractor shall provide high-quality equipment and materials that will be installed as per the

manufacturer’s recommendation.

3. Contractor shall have a proven record of success working on residential and commercial large

building projects.

4. Contractor has experience working with a wide array of construction materials and equipment.

5. Contractor will ensure the project is completed within the specified time.

D. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a contract

to a business entity for the goods or services advertised subsequent to such review. Contracts

awarded under this process shall be publicly announced and awarded. The resolution awarding the

contract shall state that the contract was awarded after a fair and open process and shall state the

number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public Contracts

Law.

E. AWARD OF CONTRACT:

1. Any contract, if awarded, shall be awarded within sixty (60) days of the quotation opening, except

that the quotes of any Quoter who consent may, at the request of the Township, be held for

consideration for such longer period as may be agreed. The contract award shall be made on the

lowest responsible base price plus alternates (if any) selected by the township. Alternates shall be

awarded in accordance with N.J.S.A. 40A:11-23.1. If a contract is to be awarded on the base price

plus any alternates, the award will be to the Quoter with the lowest responsible net bid. In the event

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of a discrepancy regarding the method of award between this paragraph and the bid specifications, the

bid specifications shall control.

2. Pursuant to N.J.A.C. 5:30-5.1, any contract entered into as a result of this quotation process and any

contract extension shall be subject to the availability and appropriation of sufficient funds. In

accordance with 40A:11-15, any price increases shall not exceed the change in the index rate for the

12 months preceding the most recent quarterly calculation available at the time the contract is renewed.

F. INSURANCE REQUIREMENTS:

1. Indemnification

The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,

hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,

actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount

arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those

acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the

intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage

resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of

any nature whatsoever.

2. Insurance Requirements:

a. Worker’s Compensation and Employer’s Liability Insurance

This insurance shall be maintained in full force during the life of this contract by the contractor covering

all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.

12:235-1.6. Minimum Employer’s Liability $1,000,000.00.

b. General Liability Insurance

This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any

one accident for bodily injury and $3,000,000.00 aggregate for property damage and shall be

maintained in force during the life of the contract.

c. Automobile Liability Insurance

This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with

limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily

injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the

life of this contract by the contractor.

G. Professional Liability/Malpractice Insurance Policy (if applicable)

Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each

such policy for each staff member remains full and in effect while providing services for Township.

The contractor shall provide the Township with a Certificate of Insurance naming the Township of East

Brunswick as additionally insured, evidencing the existence of required insurance prior to the

commission of work. Rain Date shall also be shown on the description section of the Certificate of

Insurance. Said insurance must include coverage for complete operations, contractual insurance and

independent contractor or subcontractor insurance, where and if applicable.

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H. Errors and Omissions Insurance

1. The contractor shall purchase and maintain during the entire period of this contract, errors and

omissions insurance that shall protect the contractor and the Township from any and all claims

that may arise out of or result from the contractor’s performance of this contract. Specifically,

the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per

occurrence and $4,000,000.00 dollars in the aggregate.

2. Certificates of the Required Insurance

Certificates as listed above shall be submitted along with the contract as evidence covering

Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies

operating on an admitted basis in the State of New Jersey.

The contractor shall provide the Township with a Certificate of Insurance naming the

Township, its employees, officers, and agents as additionally insured, and evidencing the

existence of required insurance prior to the commission of work.

The Township will not accept Mutual Limitation of Liability terms.

I. OTHER REQUIREMENTS:

1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless

the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a

bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and

Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof

of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in

turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other

contracting document is awarded or authorized.

During the course of contract performance:

a. The contractor shall not enter into a contract with a subcontractor unless the subcontractor

first provides the contractor with a valid proof of business registration.

b. The contractor shall maintain and submit to the Contracting Agency a list of subcontractors

and their addresses that may be updated from time to time.

c. The contractor and any subcontractor providing goods or performing services under the

contract, and each of their affiliates, shall collect and remit to the Director of the Division

of Taxation in the Department of Treasury, the use tax due pursuant to the Sales and Use

Tax Act, (N.J.S.A. 54:32B1 et seq.) on all sales of tangible personal property delivered in

the State. Any questions in this regard can be directed to the Division of Taxation at (609)

292-6400. The Form NJ-REG can be filed online at

www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a

complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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