Project Information

Bid Title

CONTRACT TO SUPPLY SPORTS AWARDS

Issuing Agency

City of Kenner

Location

Louisiana

Published Date

Nov 21, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

ELECTRONIC BID 25-2194

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Project Description

Bid Number:	ELECTRONIC BID 25-2194
Bid Title:	CONTRACT TO SUPPLY SPORTS AWARDS
Category:	BIDS
Status:	Open

Publication Date/Time: 11/21/2025 8:30 AM Closing Date/Time: 12/10/2025 9:45 AM Related Documents: ELECTRONIC BID 25-2194 CONTRACT TO SUPPLY SPORTS AWARDS

Attachment Preview

CITY OF KENNER

Bid Documents

For

Electronic Bid No. 25-2194

CONTRACT TO SUPPLY SPORTS AWARDS

Table of Contents

Part I. Bid Documents (Required of ALL Bidders)

Invitation to Bid .............................................................................................................................. 2

Instructions to Bidders ................................................................................................................. 3-4

Bid Form ...................................................................................................................................... 5-7

Corporate Resolution (Sample)........................................................................................................8

Part II. Contract Documents (Required of Successful Bidder)

Agreement (Sample) .................................................................................................................. 9-13

Insurance Requirements and Specifications (if applicable)...........................................................14

Part III. Technical Specifications

Technical Specifications ................................................................................................................15

INVITATION TO BID

Electronic Bid No. 25-2194

November 21, 2025

Contract to Supply Sports Awards

Electronic Bid No. 25-2194

The City of Kenner (also referenced as “Kenner” and “Owner”) will receive electronic bids for:

CONTRACT TO SUPPLY SPORTS AWARDS

Bidders may obtain copies of the bid documents by visiting our website at www.kenner.la.us.

Electronic bids will be received until Wednesday, December 10, 2025 at 9:45 a.m. CST. They

can be submitted to the City of Kenner by email at FinContracts@kenner.la.us or in person in the

Finance Department located at:

1610 Reverend Richard Wilson Drive

Building D

Kenner, Louisiana 70062

CITY OF KENNER

/s/Elizabeth Herring

Chief Financial Officer

Materials and Supplies Bid Updated 11.2024

Page 2 of 15

INSTRUCTIONS TO BIDDERS

B-1 Questions. Bidders should email all questions to FinContracts@kenner.la.us no later than

FIVE (5) working days prior to bid opening. All questions will be answered by addenda to all

parties recorded as having received the bidding documents. Only answers furnished by formal

written Addenda will be binding. Oral and other interpretations or clarifications will be without

legal effect. All Addenda will be posted electronically to the City of Kenner’s website at

https://www.kenner.la.us/bids.aspx.

B-2 Bid Format. All bids must be written in ink or typewritten and signed by a member of the

entity or authorized representative. Bids may not be corrected or altered by erasure, strikethrough,

or any other means unless each correction is initialed by the Bidder.

B-3 Price. The City of Kenner will accept one price for each item unless otherwise indicated.

Two or more prices for one item will result in bid rejection. Failure to bid on an item will also

result in rejection of the bid.

B-4 Brand Names. Where brand names and stock numbers are specified, it is for the purpose

of establishing certain minimum standards of quality. Bids may be submitted for products of equal

quality provided brand names and stock numbers are specified.

B-5 New Materials. All materials and/or products must be new and of current manufacturer,

unless otherwise stated.

B-6 Product Data. Complete product data of equal products may be required prior to award. All

items appearing in the manufacturer’s regularly published specifications furnished by the Bidder

are assumed to be included in the Bidder’s proposal. Any additions, deletions, or variations from

manufacturer’s regularly published specifications must be outlined in an attached letter. Minor

deviations from these specifications, which do not impair comparative functional equivalency will

be accepted.

B-7 Local Preference. By statutory authority, preference is hereby given to materials, supplies,

and provisions produced, manufactured or grown in Louisiana, quality being equal to articles

offered by competitors outside of the State (LA R.S. 38:2252).

B-8 Bid Awards. The City of Kenner reserves the right to award contracts or place orders with

the lowest responsive bidder, on a lump sum or individual item basis or such combination as shall

in its judgment be in the best interest of the city. Awards will be based on compliance with the

specifications and the delivery and/or completion date.

B-9 Delivery Charges. Freight charges should be included in total cost when quoting. If not

quoted FOB DELIVERED, freight must be quoted as a separate item. Bid may be disqualified if

not quoted FOB DELIVERED or if freight charges are not indicated on bid form.

B-10 Estimated Quantities. Quantities listed are for bidding purposes only. Actual requirements

may be more or less than quantities listed.

Materials and Supplies Bid Updated 11.2024

Page 3 of 15

B-11 Price Extensions. In case of an extension error the unit price shall prevail.

B-12 Withdrawal. All bids submitted shall remain binding and may not be withdrawn for a

period of forty-five (45) days after the scheduled closing date for receiving bids, except as provided

for in La R.S. 38:2214(C) & (D).

B-13 Bidder Certifications. By submitting a bid, the bidder certifies that it has a) carefully

examined and understands the Bidding Documents, b) has not received, relied on, or based his bid

on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally

inspected and is familiar with the project site, and hereby proposes to provide all labor, materials,

tools, appliances and facilities as required to perform, in a workmanlike manner, all work and

services for the construction and completion of the referenced project all in strict accordance with

the Bidding Documents prepared by the City of Kenner. The bidder further, if awarded agrees to

the agreement terms and conditions set out in these bid documents.

B-14 Acceptance of Bids. The acceptance and rejection of bids will be in accordance with the

Louisiana Public Bid Law. Kenner will consider compliance with the prescribed requirements, the

qualifications of the Bidders, and price to determine the lowest responsive and responsible Bidder

for award.

Documentation Required for Bid Submission

B-15 Corporate Resolution. If someone other than the corporate officer signs for the

Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be

required for submission of bid. Failure to include a copy of the appropriate signature authorization,

if required, may result in the rejection of the bid unless bidder has complied with La. R.S.

38:2212(A)(l )(c) or RS 38:2212 (0). Bidders may use the form provided and attach to the proposal

if needed.

Materials and Supplies Bid Updated 11.2024

Page 4 of 15

BID FORM

TO: City of Kenner/Department of Parks & Recreation

2001 34th Street

Kenner, Louisiana 70065

BID FOR: Electronic Bid 25-2194

Contract to Supply Sports Awards

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and

understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal

instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is

familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and

facilities as required to perform, in a workmanlike manner, all work and services for the construction and

completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:

City of Kenner and dated: November 21, 2025.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA:

(Enter the number assigned to each of the addenda that the Bidder is acknowledging)

______________________________________________________________________________

TOTAL BID: For all work required by the Bidding Documents (including any and all unit prices

designated “Base Bid”) the sum of:

___________________________________________________________Dollars ($________________)

NAME OF BIDDER: __________________________________________________________________

ADDRESS OF BIDDER: _______________________________________________________________

LOUISIANA CONTRACTOR’S LICENSE NUMBER: _____________________________________

NAME OF AUTHORIZED SIGNATORY OF BIDDER: ____________________________________

TITLE OF AUTHORIZED SIGNATORY OF BIDDER: ____________________________________

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER: ______________________________

EMAIL ADDRESS: ___________________________________________________________________

DATE: ____________________

Materials and Supplies Bid Updated 11.2024

Page 5 of 15

Commodity Codes

• NAICS 541890Other Services Related to Advertising

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