Project Information

Bid Title

Natural Gas Construction Additions

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Apr 7, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Natural Gas Construction Additions

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations for the installation of Natural Gas Construction Additions for the Smyrna Natural Gas System.  Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 10:30 a.m. May 11,2026 at which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall during regular business hours.  Documents may be viewed at www.townofsmyrna.org .  Proposals should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid on Natural Gas Construction Additions
May 11 at 10:30 a.m.
315 South Lowry Street
Smyrna, TN  37167

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or formalities and to accept any bid deemed to be in the best interest of the Town.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance with State regulations.  All bidders shall comply with the Tennessee Contractor’ License law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting bids.  Please refer to the State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing laws.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations for the installation of Natural Gas

Construction Additions for the Smyrna Natural Gas System. Bidders shall submit

sealed quotations in the format specified in the Invitation to Submit Quotations no later

than 10:30 a.m. May 11, 2026 at which time bids will be publicly opened and read

aloud. No bid may be withdrawn after the scheduled closing time for a period of 90

days. Bidding documents may be obtained at Smyrna Town Hall during regular

business hours. Documents may be viewed at www.townofsmyrna.org. Proposals

should be mailed or hand delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid on Natural Gas Construction Additions

May 11 at 10:30 a.m.

315 South Lowry Street

Smyrna, TN 37167

Verbal quotations or quotations received after the closing date will not be accepted.

The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities

or formalities and to accept any bid deemed to be in the best interest of the Town.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance

with State regulations. All bidders shall comply with the Tennessee Contractor’ License

law Section 62-6-119 (Bid documents - Required disclosure by bidders) when

submitting bids. Please refer to the State Licensing Board

https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing

laws.

The Town of Smyrna will not discriminate in the purchase of all goods and services on

the basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

SUBMITTED BY: SIERRA LOWRY

FINANCE DIRECTOR

TO BE RUN:

April 7, 2026

TABLE OF CONTENTS

Section I - General Information

Section II - Specifications

Section III - Price Quotation

- Forms & Agreement

Section IV - Specifications Compliance

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3

4

10

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SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires quotations to secure an annual contract for construction

additions for the Smyrna Natural Gas System. Work performed under this agreement will be

on an as-needed basis. The quantities listed below are estimates only.

Smyrna Town Hall address:

315 South Lowry Street

Smyrna, TN 37167

Location:

Various Locations in

Smyrna, TN and LaVergne, TN

Questions should be directed to Mike Strange or Mark Parker at (615) 355-5711 or

michael.strange@townofsmyrna.org or mark.parker@townofsmyrna.org.

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town. No bid may

be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not take

advantage of any unintentional error or omission, but shall fully address the full intent and

meaning of each aspect of the specifications.

D. Freight shall be paid by vendor and should be included in unit price bid.

E. Section III, IV, agreement and forms shall be completed and included as an integral part of

each bidder’s proposal.

F. The Town is a tax-exempt organization.

G. Mail is delivered after 11:00 a.m. Monday through Friday.

H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and Title 49,

Code of Federal Regulations, hereby notifies all Bidders that it will affirmatively insure that in

any contract entered into pursuant to this advertisement, minority business enterprises will

be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, creed, sex, handicap or national origin

in consideration for an award.

I. Bid quotations must be submitted on the Town's quotation pages. No exceptions.

J. By submission of this bid, each bidder/proposer and each person signing on behalf of any

bidder certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that each

bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment Act. State of

TN_Debarred_Vendors.pdf

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SECTION II - SPECIFICATIONS FOR FOR NATURAL GAS CONSTRUCTION

SCOPE OF WORK

A. The work performed under this project consists of furnishing all materials,

equipment, and labor for the installation of 3/4” thru 6” Performance 8300 natural

gas mains, services and appurtenances. Included in this work to be performed

shall be all excavation, draining, clearing, backfilling, property restoration, and

any provisions necessary to protect existing utility facilities, fences or other

structures.

B. The quantities listed below are for extension and comparison and do not

necessarily approximate the final quantities of the contract. Immediate work to be

performed upon approval of the agreement would be as follows, pending

developer request:

1,000 feet – 6-inch with appurtenances

3,000 feet – 4-inch with appurtenances

1,300 feet – 2-inch with appurtenances

2,500 feet – ¾-inch service lines

C. An official authorization to proceed with work shall be submitted from the Owner

to the Contractor on a work order basis.

D. Project locations shall be at various sites within the Smyrna Natural Gas service

area located in northern Rutherford County, TN

E. All work shall be performed in accordance with Smyrna Natural Gas construction

specifications.

F. Any exceptions or deviations to the specifications shall be indicated in writing and

submitted with the quotation in Section 4. All substitutions must be approved by

the Town of Smyrna.

G. Contract will be responsible for all Tennessee 1-Call locates and coordination

with other facilities.

WARRANTY

A. A 12-month warranty shall be provided on all materials and workmanship from

the date of official completion.

QUALITY ASSURANCE

A. Contractor shall submit Drug / Alcohol Plan and Operator Qualification Plan for

review and approval by the owner.

B. All installed work shall be periodically inspected during installation to ensure

specification compliance.

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C. All work shall be performed in accordance with CFR 192 and provide testing

documentation to the owner.

GENERAL DESCRIPTION

A. The work performed under this project consists furnishing all materials,

equipment, and labor for the installation of 3/4” thru 6” Performance 8300 natural

gas mains, services and appurtenances.

INSPECTION

A. Verify that the location is ready to receive work and the dimensions are as

indicated.

INSTALLATION

A. Installation shall comply with Smyrna Natural Gas installation specifications,

manufacturer's instructions, drawings, and recommendations.

B. Contractor shall provide one electronic copy of As-Builts to the Owner showing

the location of all lines, valves and weld locations. All locations shall be located

by the Contractor using the standard global positioning system.

CONTRACT TERM

A. The term shall be for 12 months from the date of contract execution.

AUTOMATIC RENEWAL CLAUSE

A. This agreement will automatically renew on July 1 of each year for a further term

of 5 years unless either party gives the other written notice of termination at least

30 days prior to the end of the relevant term.

INSURANCE REQUIREMENTS

The Contractor shall purchase and maintain for the duration of the contract insurance against

claims for injuries to persons or damages to property which may arise from or in connection with

the performance of the work hereunder by the Contractor, its agents, representatives,

employees or subcontractors.

A. MINIMUM SCOPE AND LIMITS OF INSURANCE

1. Workers Compensation

Workers Compensation insurance shall be in compliance with the Workers

Compensation law of the State of Tennessee. Employers Liability is included with a

minimum limit of $500,000 per accident/per disease/per employee.

2. Commercial General Liability

Commercial General Liability insurance shall have a minimum limit per occurrence of

$1,000,000 and a minimum general aggregate of $2,000,000.

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Commodity Codes

• NAICS 221210Natural Gas Distribution
• NAICS 236220Commercial and Institutional Building Construction

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