Project Information

Bid Title

Electronic Waste Recycling Services

Issuing Agency

County of Moore

Location

North Carolina

Published Date

Apr 1, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-07

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 2026-07
Bid Title:	Electronic Waste Recycling Services
Category:	Moore County General Bids
Status:	Open

Description: ADVERTISEMENT FOR REQUEST FOR PROPOSAL COUNTY OF MOORE RFP 2026-07 ELECTRONIC WASTE RECYCLING SERVICES PURSUANT to Section 143-129 of the General Statutes of North Carolina, Sealed Proposal(s) titled “RFP 2026-07 Electronic Waste Recycling Services” may be furnished to the County of Moore, Attn: Terra Vuncannon, 103 W. Saunders Street, Carthage, North Carolina 28327 until 4:00 pm Friday April 17, 2026.  Opening will not be public. The intent of the County is to obtain Electronic Waste Recycling Services for the Moore County Solid Waste Department. Instructions for submitting proposal(s) and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below.  The County of Moore reserves the right to reject any and/or all proposals. Terra Vuncannon Purchasing Manager Publication Date/Time: 4/1/2026 2:45 PM Closing Date/Time: 4/17/2026 4:00 PM Related Documents: RFP 2026-07 Electronics Recycling

Attachment Preview

COUNTY OF MOORE

NORTH CAROLINA

REQUEST FOR PROPOSALS

ISSUE DATE: April 1, 2026

RFP#: 2026-07

TITLE: ELECTRONIC WASTE RECYCLING SERVICES

ISSUING DEPARTMENT:

County of Moore

Attn: Terra Vuncannon

103 W. Saunders Street

Carthage, NC 28327

Sealed Proposals will be received until 4:00 PM Friday, April 17, 2026 from qualified vendors

for Electronic Waste Recycling Services for the County of Moore Solid Waste Department.

PLEASE WRITE “RFP 2026-07” ON OUTSIDE OF RESPONSE PACKAGE. For

your convenience, a Bid Drop-Off Box is located at 103 W. Saunders Street.

All inquiries for information concerning Instructions for Proposals, Bid Submission

Requirements or Procurement Procedures shall be directed to (in writing):

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118

tvuncannon@moorecountync.gov

Sealed Proposals shall be mailed via FedEx/UPS or hand delivered to the Issuing

Department shown above, and the envelope shall bear the name and number of this

Request for Proposal. It is the sole responsibility of the Bidder to ensure that its bid reaches

the Issuing Department by the designated date and hour indicated above.

In compliance with the Request for Proposals and to all the terms and conditions imposed

herein, the undersigned offers and agrees to furnish the services described in accordance

with the attached signed bid.

Firm Name: _________________________________________ Date: ____________________

Address: ____________________________________________ Phone: ___________________

____________________________________________ By: ______________________

(typed)

By: ______________________

(signed)

1

TABLE OF CONTENTS

INSTRUCTIONS TO PROPOSERS

BACKGROUND/SCOPE OF WORK

E-WASTE VOLUMES 2025-2026

PROPOSAL FORM

NON-COLLUSION AFFIDAVIT

E-VERIFY AFFIDAVIT

W-9 FORM

SAMPLE CONTRACT

Page 3

Page 5

Page 7

Page 8

Page 10

Page 11

Page 12

Page 13

2

INSTRUCTIONS FOR PROPOSALS

1. Proposals shall be submitted to the Issuing Department on the enclosed Proposal Form. In

order for a proposal to be considered, it shall be based on the terms, conditions and

specifications contained herein and shall be a complete response to this RFP. The County

reserves the right to make an award in whole, or in part, and to reject and all proposals, and to

waive any informality in proposals unless otherwise specified by the Bidder. The Bidder shall

sign the bid correctly and bids may be rejected if they show omissions, alterations of form,

additions not called for, conditional bids or any irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the proposal.

The cost and availability of all equipment, materials, and supplies associated with performing

the services described herein shall have been determined and included in the proposal. Do not

include sales tax in bid figures. The County pays sales tax and will add this to your bid figures

separately when invoices are paid. All price quotes shall include delivery to the delivery point,

installation and set-up charges, as necessary. Goods shall be set in place ready for owner’s use.

All goods shall be new and of average quality. No remanufactured, refurbished or used goods

will be accepted. Appropriate product information (e.g. brochures, catalog cuts, etc.) shall be

included with the proposal.

3. After the RFP issue date, all communications between the Issuing Department and prospective

Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for

interpretation, technical questions, clarifications, or additional information shall be directed to

Terra Vuncannon at tvuncannon@moorecountync.gov or at the address listed on page one of

this solicitation. All questions concerning this RFP shall reference the RFP number, section and

page number. Questions and responses affecting the scope of the goods will be provided to all

prospective Bidders by issuance of an Addendum. All written questions shall be sent to

tvuncannon@moorecountync.gov no later than 10:00 am Friday, April 10, 2026. NO

EXCEPTIONS.

4. The County will not be responsible for any oral instructions. Should a Bidder find

discrepancies in, or omissions from the documents, or should be in doubt as to their meaning,

s/he should at once notify the Issuing Department, and a written addendum shall be issued.

Acknowledgement of any Addendum received during the time of the bidding shall be noted on

the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall

become a part thereof.

5. Proposals will be examined promptly after opening and award will be made at the earliest

possible date. The prices quoted must be held firm, and no bids may be withdrawn until 90

days after bid opening date. The County reserves the right to conduct any test/inspection it may

deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to

specifications.

6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to the

lowest responsible Bidder or Bidders, taking into consideration quality, performance and the

time specified in the proposals for the performance of the contract.”

3

7. The materials/supplies/equipment furnished under any resulting contract shall be covered by

the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set forth the

warranty for the goods in the bid. Operations and maintenance manuals for equipment shall

also be provided, as appropriate.

8. The County of Moore has waived the Bid Deposit.

9. All purchases for goods or services are subject to the availability of funds for this purpose.

10. The General Statutes of the State of North Carolina, insofar as they apply to purchasing and

competitive bidding, are made a part hereof.

11. The County of Moore is committed to creating and maintaining an environment free from

harassment and other forms of misconduct that fundamentally compromise the working

environment of the County. All contractors performing work/services at a County facility shall

take all necessary steps to assure that none of its employees engage in harassment or

intimidation relating to personal beliefs or characteristics of anyone on the County’s premises,

including but not limited to, race, religion, age, color, sex, national origin or disability. Such

harassment is unacceptable and will not be condoned in any form at the County of Moore. If

such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future

occurrence. This policy shall be strictly enforced.

12. For all the work being performed under this Contract, the County of Moore has the right to

inspect, examine, and make copies of any and all books, accounts, records and other writing

relating to the performance of the work. Audits shall take place at times and locations mutually

agreed upon by both parties, although the vendor/contractor must make the materials to be

audited available within one (1) week of the request for them.

13. All Bidders must complete and submit the Vendor Application Form, Non-Collusion and E-

Verify affidavits with their bid package. This information will be used to create or update the

County’s bidder/vendor file.

14. The County of Moore reserves the right to reject any and all proposals. It further reserves the

right to waive informalities insofar as it is authorized so to do where it deems it advisable in

protection of the best interests of the County.

15. Proposals will be tabulated, reviewed and a recommendation presented to the County of Moore

Board of Commissioners for their approval.

16. Any and all exceptions to the Specifications must be stated in writing, giving complete details

of what is to be furnished in lieu of requested Specifications.

17. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole

or in part, without penalty, upon forty-five (45) days notices to the Vendor(s). Any contract

cancellation shall not relieve the Vendor(s) of the obligation to deliver any outstanding services

issued prior to the effective date of the cancellation.

4

Background and Scope of Work

The County of Moore requests quotes for the receiving, loading, transporting, processing, and

marketing of electronic material including, but not limited to computer equipment (CPU’s, printers,

monitors, keyboards, cords, speakers, scanners, parts, dump terminals and other peripherals), office

equipment (fax machines and copiers), and televisions (portable, large screen and console units)

collected from designated locations.

1. General Information:

a. The County operates a year-round recycling program at each of our

convenience sites in Moore County. The addresses of these sites are

i. 276 Cranes Creek Road, Cameron

ii. 5361 US Hwy 15-501, Carthage

iii. 364 Eagle Springs Road, Eagle Springs

iv. 10496 Hwy 24-27 West, Carthage

v. 605 Love Grove Church Road, West End

vi. 400 Turning Leaf Way, Aberdeen

vii. 1465 Leaman Road, Robbins

2. Scope of Work

a. Contract shall be for a term of 3 years (July 1, 2026 – June 30, 2029)

b. The County provides 40/30-yard open top containers at each of the convenience

sites. The sites are open from 7AM to 7PM Monday through Saturday.

c. The county will provide public education and promotion of the program through

such means as the county website, landfill flyers, news releases, at civic events and

other public and private partnerships.

d. The Contractor shall recycle electronic equipment from Moore County residents

including but not limited to: Computer equipment (CPU’s, printers, monitors,

keyboards, cords, speakers, scanners, parts, dump terminals, and other peripherals),

office equipment (fax machines and copiers), and televisions (portable, large screen,

and console units).

e. The County prefers to direct-haul electronic recycling to the Contractor’s recycling

center with alternative direct-haul pricing and/or delivery credits. However, the

Contractor must also provide pricing for on-site collection option. In the event the

County requests on-site pickup, the Contractor shall collect the items from County

facilities within 72 hours of notification.

f. Moore County does not sort material prior to sending electronics for recycling.

Please provide pricing based on unsorted materials.

g. The contractor, after each collection, shall invoice the county and provide weight

data, with details of pounds/tonnage for various categories of electronics in an

electronic formatted to be decided upon after the acceptance of the contract.

h. The contractor shall inform the County if there are operational concerns at the

collection location and then coordinate with the Solid Waste Collections Supervisor.

i. The contractor shall allow the county to approve all sub-contractors

j. The contractor shall comply with all federal, state, and county statutes, rules and

regulations that are applicable to provisions of services called for herein.

k. Contractor shall be certified as adhering to Responsible Recycling (R2) or adhering

to the e-Stewards Standard of Responsible Recycling and Reuse of Equipment.

5

Commodity Codes

• NAICS 562111Solid Waste Collection

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.