Project Information

Bid Title

RFP 2026-03: Transportation Services for Older or Disabled Adults - List of Questions and Answers

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Mar 17, 2026

Closing Date

Mar 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP 2026-03: Transportation Services for Older or Disabled Adults

GNRC is seeking proposals from qualified agencies or businesses to provide transportation services for older adults in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson.

• Issue Date: February 18, 2026
• Proposal Deadline: 11:59 p.m. CDT on March 22, 2026
• Inquiries: Questions about the solicitation must be directed in writing to rfp@gnrc.org . The deadline for submitting questions has been extended through March 19, 2026.
• Download Full RFP Document
• Online Application Form (OPTIONAL)
• List of Questions and Answers (as of 3:00 p.m. March 16, 2026)

Attachment Preview

Transportation Services for

Older Adults

Older Americans Act

_____________________________________________________________________

Request for Proposals

RFP-2026-03

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

GNRC is seeking proposals from agencies capable of providing transportation services to older adults, adults

with disabilities, and their caregivers. GNRC intends to award a reimbursement-based contract to one or more

qualified service providers capable of providing the services described in this RFP.

Important Dates and Deadlines

RFP Issued: 02/18/2026

Written questions accepted through 03/08/2026

Submission Deadline: Proposals must be submitted by 03/22/2026

Contract Period: July 1, 2026 – June 30, 2030

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number.

Amendments to this Solicitation

Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this RFP. Any

amendments to this RFP will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, including limited English proficiency

(LEP), gender, gender identity, sexual orientation, age, religion, creed, or disability in admission to, access to, or

operations of its programs, services, or activities. Discrimination against any person in recruitment, examination,

appointment, training, promotion, retention, discipline, or any other employment practices because of non-

merit factors is prohibited. Any person who believes that discrimination has occurred by GNRC or its contractors, sub-

recipients, and/or consultants on the basis of race, color or national origin, including limited English proficiency (LEP), in

violation of Title VI may file a written complaint. Complaints may also be filed with the state or federal agency involved,

and with the Tennessee Human Rights Commission. Complaints must be filed within 180 days of the alleged

discriminatory act. GNRC’s full non-discrimination policy and additional information about ADA or language

accommodations are available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-03 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................... 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project.................................................................................................................... 3

2.1 Provider Requirements .....................................................................................................................................3

2.2 Requested Services ...........................................................................................................................................5

Section 3. Instructions to Offerors ........................................................................................................ 7

3.1 Pre-Proposal Inquiries .......................................................................................................................................7

3.2 Submission Requirements.................................................................................................................................7

3.3 Proposal Contents .............................................................................................................................................7

3.4 Terms and Conditions .......................................................................................................................................9

Section 4. Selection Process ............................................................................................................... 11

4.1 Proposal Reviews ............................................................................................................................................11

4.2 Final Evaluations..............................................................................................................................................11

4.3 Solicitation Outcomes .....................................................................................................................................11

4.4 Protests ...........................................................................................................................................................12

Attachment A. Assurances and Certifications.................................................................................... A

Attachment B. Business Details........................................................................................................... B

Attachment C. Service Details .............................................................................................................. C

Attachment D. Service Rates ................................................................................................................ D

Attachment E. Sample Contract Terms ............................................................................................... E

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-03 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC or Regional Council) is a public agency established by the

Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee

Code Annotated (TCA), as amended (the Act) to convene local and state leaders for the purposes of planning

and programming state and federal investments into public infrastructure and a range of social services. GNRC is

owned by and operated on behalf of its local government membership comprised county governments in the

counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart,

Sumner, Trousdale, Williamson, and Wilson, Tennessee, and all incorporated municipalities and metropolitan

governments located within these counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from provider agencies and organizations capable of providing transportation

services to adults aged sixty and older (older adults).

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at GNRC.org.

Service Area

GNRC seeks to contract with a minimum of one provider of transportation services per county listed below. The

following table indicates the demographics for each county in GNRC’s service area:

County

Cheatham

Davidson

Dickson

Houston

Humphreys

Montgomery

Robertson

Rutherford

Stewart

Sumner

Trousdale

Population

60+

population

% of 65+

who are

minority

10,032

2.60%

128,786 26.20%

13,462

5.80%

2,216

3.60%

5,333

3.00%

34,372 19.10%

16,307

6.50%

58,541 13.00%

3,977

3.40%

47,141

6.70%

2,089

10.70%

Language

% of 65+ who speak

language other than

English at home

1.30%

8.20%

1.30%

0.50%

0.70%

8.60%

3.50%

6.40%

4.00%

2.60%

0.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

7.20%

0.20%

11.10%

2.90%

11.40%

0.70%

15.60%

0.60%

7.60%

0.20%

7.80%

1.50%

8.90%

0.60%

7.60%

1.00%

11.50%

0.40%

8.50%

0.60%

25.20%

2.70%

Rural

% of 65+ who

reside in a rural

area

83.00%

3.50%

67.80%

100.00%

82.50%

19.70%

53.20%

17.00%

100.00%

27.90%

100.00%

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-03 | PAGE 1

County

Williamson

Wilson

Population

60+

population

% of 65+

who are

minority

54,154

5.40%

35,587

6.00%

Language

% of 65+ who speak

language other than

English at home

4.80%

2.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

5.10%

0.30%

7.20%

0.40%

Rural

% of 65+ who

reside in a rural

area

19.40%

38.50%

Target Population

Services must be targeted primarily to older adults in the greatest social or economic need, with particular

attention to low-income, minority older adults, and those residing in rural areas. At a minimum, GNRC strives to

provide services to older adults and their caregivers in the greatest social or economic need in proportion to the

population of the counties served.

Reimbursement-Based Contract

This contract is a reimbursement-based contract. This means that contractors must incur the costs related to

the contract and provide appropriate documentation of your expenditures. Once GNRC receives an acceptable

invoice and supporting documentation, GNRC will then submit the cost for reimbursement to its funders. When

GNRC receives the funds, it then disburses them to your business. There is no guaranteed payment time for

invoices, and the average time of payment is approximately 45 days after the time complete documentation is

submitted. This means that, for example, services provided on August 15 would be invoiced on September 8th

and likely not be paid for until October 23rd or later.

Funding Source & Program

The funding source for the requested services include federal Older American’s Act (OAA) Title IIIB Section

321(a)(2) funds.

The following is a brief description the program:

 The Older Americans Act (OAA) Title III B provides an array of supportive services for older adults.

Services are designed to allow older adults to reside in the community and in their own homes with the

maximum amount of dignity for as long as possible. Title IIIB services are targeted to older individuals

with the greatest economic need, with particular attention to low-income minority individuals, those

with the greatest social needs, and those residing in rural areas. OAA funding will be used for

transportation service providers to facilitate access to supportive or nutrition services, in addition to

services provided by the AAAD. These providers work in conjunction with local transportation service

providers, public transportation agencies, and other local government agencies. The GNRC administers

limited, accessible transportation services for adults aged 60 and over for transportation to medical

appointments, senior center activities, meal sites, grocery stores, and pharmacies.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-03 | PAGE 2

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload

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