Project Information

Bid Title

J041--LOU Refurbish AHU

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Virginia

Published Date

Jun 8, 2026

Closing Date

Jun 18, 2026

Government Level

Federal

Status

Closed

Ref. #

36C24926Q0231

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Project Description

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J041--LOU Refurbish AHU

Active

Contract Opportunity

Notice ID

36C24926Q0231

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

249-NETWORK CONTRACT OFFICE 9 (36C249)

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General Information View Changes

• Contract Opportunity Type: Combined Synopsis/Solicitation (Updated)
• Updated Published Date: Jun 08, 2026 01:58 pm CDT
• Original Published Date: May 27, 2026 07:37 am CDT
• Updated Date Offers Due: Jun 18, 2026 11:00 am CDT
• Original Date Offers Due: Jun 18, 2026 11:00 am CDT
• Inactive Policy: Manual
• Updated Inactive Date: Jul 18, 2026
• Original Inactive Date: Jul 18, 2026
• Initiative:
  • None

Classification View Changes

• Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
• Product Service Code: J041 - MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT
• NAICS Code:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
• Place of Performance:
  Robley Rex VA Medical Center Louisville , 40206

Description View Changes

The purpose of this amendment is to post Questions and Answers to Solicitation 36C24926Q0231 LOU AHU Refurbish
Questions and Answers 36C24926Q0231 LOU AHU Refurbish
Questions - Will a site visit be scheduled for this project?
ANSWER: Yes, we need a site visit for this project.

Please email Adam.Quintel@va.gov and Matthew.Stevens@va.gov to schedule a site visit.

Question: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
ANSWER: This is a new contract

Question (REFERENCE SOW 1.1.1-.1.1.5) It says to replace the DX coil with a new replacement to match the existing.-We need the size and the specification of the existing in order to match this.
ANSWER: This can be obtained during the site visit.

Question (REFERENCE SOW 1.1.1-.1.1.5) It says to replace the Chilled Water coil with a new one to match the existing.- We need the size and the specification of the existing in order to match this.
ANSWER: See #3

Question (REFERENCE SOW 1.2.1-.1.2.9) Define what parts of the AHU are to receive this coating system, is it just the drain pans?
ANSWER: Site visit

Question (REFERENCE SOW 1.2.1-.1.2.9) Is there a specification for the coating system?
ANSWER: Site visit

Question (REFERENCE SOW 1.2.1-.1.2.9) What company has the VA used for specialty coatings at this facility for this equipment? Does the Superintendent need to be directly employed by the Prime Contractor?
ANSWER: site visit

Question: What are the required working hours for this project? Nights, weekends, or normal business hours?
ANSWER: Weekends and nights

Question: Must the Superintendent be on site at all times while work is commencing?
ANSWER: Site visit

Question: Does the SSHO (Site Safety Health Officer) need to be directly employed by the Prime Contractor?
ANSWER: Site visit

Question: Must the SSHO be on site at all times while work is commencing?
ANSWER: Site visit

Question: Can the Superintendent & SSHO be a dual-hatted individual assuming that individual is qualified for both roles?
ANSWER: Site visit

Question: Are there any other mandatory on-site roles required in this contract?
ANSWER: Site visit

Question: When does the VA expect the project to start following the award?
ANSWER: Site visit

Question: Are there any concerns for Asbestos Containing Material or Lead in the areas being worked in?
ANSWER: Site visit

Question: Are there any ICRA requirements for this project?
ANSWER: Site visit

Question: Is this contract Tax Exempt?
ANSWER: Yes

Question: Please confirm that and all Basis of Design items and materials that the VA has satisfied all Buy American Waivers, if applicable, and sole source requirements as needed. Please provide us any Buy American Act Waivers that would be provided under this contract. This is not currently in the plans, documents, or specifications.
ANSWER: Site visit

Question: Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production?
ANSWER: Site visit

Question: Is the new VA memorandum on bolts for steam and hot water systems applicable to this project? To our understanding A307 bolts are no longer allowed.
ANSWER: Site visit

Question: Tax Exemption: Is this project sales tax-exempt? If so, can the government provide a tax exemption certificate for materials purchased?
ANSWER: See Question 17

Question: Notice to Proceed (NTP): How soon after a contract award is the NTP expected to be issued?
ANSWER: Once the order is awarded, there is no need for a NTP.

Question: Submittal Platform: Will the VA accept the use of Procore software or equivalent as the primary submittal platform?
ANSWER: No, see ADDENDUM to FAR 52.212-1 for submittal information.

Question: Payment for Stored Materials: Will payment applications for materials stored on-site or in a bonded warehouse be approved?
ANSWER: No.

Question: Bid Hold Period: Will the government consider reducing the bid hold period to 90 days due to current inflation risks?
ANSWER: No.

Question: Economic Price Adjustment Clause: Will the government include an Economic Price Adjustment Clause in the contract to address price fluctuations in materials?
ANSWER: No.

Question: SSHO and Superintendent Roles: Can the SSHO, QCM and superintendent positions be fulfilled by the same individual, provided qualifications are met? If not, can the superintendent double as the SSHO?
ANSWER: Site visit

Question: Scheduling Consultant: Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member?
ANSWER: Site visit

Question: Temporary Facilities: Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility?
ANSWER: Site visit

Question: Parking and Staging: Will there be designated parking and staging area for contractor personnel?
ANSWER: Site visit

Question: How many parking spaces will be provided if there is on-site parking?
ANSWER: Site visit

Question: Site Access and Badging: Will the government provide a detailed badging and access protocol for contractor personnel?
ANSWER: Site visit

Question: Fire Watch: If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible?
ANSWER: Site visit

Question: Environmental Protection Plan: Are there specific templates or guidelines required for the Environmental Protection Plan, or is a contractor-developed plan sufficient?
ANSWER: Site visit

Question: Infection Control: What are the ICRA requirements? Please confirm modular walls (such as STARC) are allowed for ICRA.
ANSWER: Site visit

Question: As-Built Drawings: Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site?
ANSWER: Site visit

Question: For AHU 43: What are the exact dimensions and specifications for the existing DX coil and chilled water coil to be replaced?
ANSWER: Site visit

Question: The SOW states refrigeration removal by others, who is handling the refrigeration removal. Will it be completed before contractor mobilization?
ANSWER: Site visit

Question: Beyond AHU 23 are there any coil replacements or major component replacements expected on the other 7 units?
ANSWER: Site visit

Question: What are the working hours? Can this work be performed during regular working hours?
ANSWER: Site visit

Question: How long can each AHU be taken offline? Can more than one unit be repaired at a time?
ANSWER: Site visit

Attachments/Links

Contact Information

Contracting Office Address

• VISN 9 CONSOLIDATED ACQUISITION 3400 LEBANON ROAD
• MURFREESBORO , TN 37129
• USA

Primary Point of Contact

• diane.ziegler@va.gov
• diane.ziegler@va.gov
• Phone Number 615-225-6479

Secondary Point of Contact

History

• Jun 08, 2026 01:58 pm CDTCombined Synopsis/Solicitation (Updated)
• May 27, 2026 07:37 am CDT Combined Synopsis/Solicitation (Original)

Commodity Codes

• FSC JMaintenance, Repair, and Rebuilding of Equipment

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

Related bids

May 27, 2026	[Combined Synopsis/Solicitation (Original)] J041--LOU Refurbish AHUs
Jun 11, 2026	[Combined Synopsis/Solicitation (Updated)] J041--LOU Refurbish AHU
Jun 16, 2026	[Combined Synopsis/Solicitation (Updated)] J041--36C249-26-AP-1581 Proj. 603-26-905 Refurbish AHUs (Eng.) (VA-26-00042582)
Jun 22, 2026	[Combined Synopsis/Solicitation (Updated)] J041--LOU Refurbish AHUs
Aug 21, 2026	[Combined Synopsis/Solicitation (Updated)] J041--LOU Refurbish AHUs

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