Project Information

Bid Title

Transportation Services for Pre-School Children with Special Needs

Issuing Agency

Steuben County

Location

New York

Published Date

Apr 9, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

GC-26-015-B

Original Source

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Bid Documents

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Project Description

Bid Number:	GC-26-015-B
Bid Title:	Transportation Services for Pre-School Children with Special Needs
Category:	General County Bids
Status:	Open

Publication Date/Time: 4/9/2026 12:00 AM Closing Date/Time: 5/14/2026 1:30 PM Related Documents: GC-26-015-B Transportation Services (PDF)

Attachment Preview

PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

The Human Services, Health & Education Committee of the Steuben County Legislature

and the Administration Officer of Special Children’s Services will receive sealed bids per

specifications for:

Secure, safe and economical transportation of Steuben County pre-school

children with special needs for the summer school session July 2026 through

August 2026 and the regular school session September 2026-June 2027,

Document #: GC-26-015-B.

Specifications, proposal forms and general bid provisions are available at the Purchasing

Department, 3 East Pulteney Square, Bath, New York 14810. Telephone number: 607-

664-2484. These documents are also available on the Steuben County website at

www.steubencountyny.gov.

Bidders assume all responsibility that their request for mailed proposal documents is

executed.

Sealed bids on our prepared forms to be considered will be received at the Purchasing

department until 1:30 P.M. local time on Thursday, May 14, 2026 at which time and

place they will be publicly opened and read.

Dated: April 9, 2026

___________________________

Jean A. Peterson

Interim Director of Purchasing

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Transportation Services for Pre-School Children with Special Needs

Document #: GC-26-015-B

GENERAL TERMS AND CONDITIONS

1. Objective:

The purpose of this bid solicitation is to obtain competitive pricing for

transportation services for pre-school children with special needs.

2. Acquisition of Bid Specifications:

a) Bid specifications are available, as of this date, at the Steuben County

Purchasing Department, 3 East Pulteney Square, Bath, NY, 14810. These

documents are also available on the Steuben County website at

www.steubencountyny.gov.

The office is open Monday – Friday, 8:30 A.M. – 4:30 P.M., except

holidays. Information may be obtained by telephoning 607-664-2484.

Each contractor bears sole responsibility for acquisition of bid

specifications. Request for specifications to be forwarded is neither a

guarantee nor an incurred obligation on the part of Steuben County to

ensure contractor’s receipt of bid information; timely or otherwise.

b) Receipt of these bid documents, unsolicited or otherwise, shall not be

construed a pre-determination of contractor’s qualifications to receive a

contract award. Nor shall said receipt of these bid documents be

interpreted an endorsement that the contractor’s equipment, materials,

products, and/or services are in compliance with the bid specifications.

3. Document Number:

This document has been assigned the following number: GC-26-015-B.

Relevant award(s), contract(s), agreement(s), correspondence, etc. shall

reference the assigned document number.

It shall be understood by all interested parties that unless amended by, and only

to the extent amended by, the Administrative Officer of Special Children’s

Services, this document (as well as all requirements set forth herein) shall become

an integral component of any and all relevant contract(s)/purchase

order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

Each contractor shall examine all bid documents and judge all matters relating to

the adequacy and accuracy of such documents. Any inquiries, suggestions or

requests concerning interpretation, clarification or additional information

pertaining to this bid request shall be in writing and submitted to the Purchasing

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Department. The County shall not be responsible for oral interpretations given by

any county employee, representative or others. The issuance of written

addendum/addenda is the only official method whereby interpretation,

clarification or additional information can be given.

5. Contact Personnel:

Questions, concerns, and/or requests for clarification should be directed to:

Jean A. Peterson, Interim Director of Purchasing, telephone (607) 664-2484.

Questions must be submitted in writing to jpeterson@steubencountyny.gov.

by no later than seven (7) days before the bid opening.

6. Requirements:

a) Prevailing Law - To all interested parties – any and all requirements

specified herein notwithstanding, it is Steuben County’s intent that, in all

instances and under any circumstance, the law of the land shall be in

force. Steuben County does not knowingly request nor does it knowingly

authorize action(s) which are contrary to the laws, regulations, mandates

and all such statutes which are in force at any time during the term of any

contract awarded as a result of this bid solicitation. Laws, regulations,

mandates and all such statutes as promulgated by authorized government

entities shall prevail.

b) Requirements - It shall be understood and agreed by all interested parties

that, unless amended (specifications modified and/or waived) by Steuben

County, and only to the extent amended by the County, any and all

information contained in this bid document is to be considered an essential

component of the bid document and subsequent contract(s) and that the

bid document as published or amended represents the requirements

acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it

shall be understood and agreed by all interested parties that the following

shall apply.

Steuben County reserves as its right, the right to amend (modify and/or

waive) specifications where such amendment

1) does not alter the essential nature and/or performance (the form,

function, and utility) of the equipment, product, or service.

2) encourages the proffer of equivalent equipment, product, or service

from interested vendors and manufacturers.

c) Unless amended (specifications modified and/or waived) by the County,

and only to the extent amended by the County, this document (all

information, terms and conditions, requirements, specifications, and

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addendum/addenda) shall prevail. If amended, said document as

amended shall prevail.

1) Award of a bid shall not be construed as approval, by the County,

for the contractor to deviate from this document; regardless of

whether said deviation(s) is stated in the contractor's

attachment(s) to its bid.

2) Further, the County shall not be bound by the contents and

language expressed in the contractor's bid attachment(s) to its bid;

including any attachment(s) submitted to the contractor by

manufacturers, sub-contractors, suppliers, and other parties.

7. Preparation of Bid Documents:

Bids must be submitted on the forms provided in the solicitation documents and

prepared in the following manner:

a) All bid forms shall be legibly completed using a permanent medium (e.g.

ink, typewriter, laser printer, etc.).

-If the submission of unit price(s) is a requirement of the bid solicitation,

said unit price(s) shall prevail.

-All mathematical functions (extensions, additions, etc.) are subject to

audit.

-In the event of a discrepancy between the price in words and that in

figures, the lower price will be considered the price bid.

b) All forms requiring the contractor’s signature must be signed by the

contractor or the contractor’s authorized representative. Erasures and/or

alterations must be initialed by individual whose signature appears on

submitted forms.

c) The contractor shall submit the bid in accordance with the bid solicitation

documents and shall not make any changes in the wording of the bid

forms or make any stipulations or qualify the bid in any manner.

d) Unless otherwise specified by Steuben County, all bids are required to be:

FOB destination, freight allowed. Destination to be designated by the

County.

e) All bids shall be firm for a period of forty-five (45) days, during which time

the County shall render its decision.

8. Non-Collusive Bidding Clause and Certificate:

a) Clause – “By submission of this bid, each contractor and each person

signing on behalf of any contractor certifies, and in the case of a joint bid,

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each party thereto certifies as to its own organization, under penalty of

perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without

collusion, consultation, communication or agreement, for the

purpose of restricting competition, as to any matter relating to such

prices with any other contractor or with any competitor;

2) Unless otherwise required by law, the prices which have been

quoted in this bid have not been knowingly disclosed by the

contractor and will not knowingly be disclosed by the contractor

prior to opening, directly or indirectly, to any other contractor or to

any competitor; and

3) No attempt has been made or will be made by the contractor to

induce any other person, partnership or corporation to submit or

not to submit a bid for the purpose of restricting competition.”

b) The contractor shall submit a signed and dated Non-Collusive Bidding

Certificate with its bid. Said certificate is mandated by Section 103-d of

the General Municipal Law. Reference the “Non-Collusive Bidding

Certificate” form included in this bid document.

9. Hold Harmless Clause and Form:

Clause - “Hold Harmless. The agent shall at all times defend, indemnify and hold

harmless the County of Steuben and its employees from any and all claims,

damages or judgments or for the defense or payment thereof, based on any

claim, action or cause of action whatsoever, including any action for libel, slander,

or personal injury, or any affiliated claims, by reason of any act or failure to

properly act on the part of agent and in particular as may arise from the

performance under this contract. Such obligation to the County shall not be

construed to negate, abridge or reduce other rights of indemnity which would

otherwise exist. This provision shall supersede any other provision in this

Agreement deemed to be in conflict, unless specifically stated otherwise. In the

event of an injury by the subcontractor or its employees, they shall cause notice

to be served upon the County within twenty-four (24) hours of any such injury.”

The contractor shall submit a signed and dated Hold Harmless Clause form with

its bid. Reference the “Hold Harmless Clause” form included in this bid document.

10. Iranian Energy Sector Divestment Certification:

Contractor hereby represents that said contractor is in compliance with New York

State General Municipal Law Section 103-g entitled “Iranian Energy Sector

Divestment”.

By submission of this bid, each contractor and each person signing on behalf of

any contractor certifies and in the case of a joint bid, each party thereto certifies

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Commodity Codes

• NAICS 485410School and Employee Bus Transportation
• NAICS 485991Special Needs Transportation

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