Project Information

Bid Title

Invitation to bid EDPL 5-2026 Garcia

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Jun 8, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Invitation to bid EDPL 5-2026 Garcia
Category:	Housing Programs
Status:	Open

Description: Invitation to replace water service located at 809 15th Street, Rock Island. Publication Date/Time: 6/8/2026 12:00 am Closing Date/Time: 6/12/2026 2:00 pm Contact Person: Jeff Laxton Related Documents: Invitation to bid EDPL 5-2026 Garcia

Attachment Preview

Invitation to Bid-Posted Date

Water Service

809 15th Street

EDPL 5-2026

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 809 15th Street . This owner-occupied property will be undergoing rehabilitation using Housing and

Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall

be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are

interested in this project will need to schedule a site visit with the homeowner, Jamie Garcia, by calling

them at 309-592-7669, prior to submitting the bid. Sealed bids must be received on or before June 12th

by 2 p.m. They shall be addressed and marked as follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 809 15th Street Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 6/12/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted bids

may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

The water service is currently leaking between the curb box and the House. This project will require a

complete replacement from the main supply to the meter inside the home. The existing service from

the curb box into the basement is galvanized. The leak appears to be in the easement at the curb,

which is most likely to be a lead line. Therefor will require part of the street to be removed to get at

the main for a new connection. Cut off lead line with in 2’ of the main, pinch the tail and solder.

Removal of old existing lead line, replace with new copper that is properly sized to the number of

fixtures in the home. Install new curb box shut off valve, bring the protective casing to finish grade

and install the protective cap. Continue the copper line into the basement with permanent

protection at the penetration through the floor or foundation wall. Install existing water meter on

the new service. Man sand shall be used in the trench in place of backfilling with the dirt. Rock shall

be used for fill in the street compacted in lifts. Clean top soil shall be placed the last 12”and will be

seeded upon completion. Plumbing permit and excavation free paid before work is started.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet all

project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work. Contractors maybe

required additional plans upon permit submittals.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

5. Contractor maybe required to supply additional plans or stamped drawings for a plan

review. Which maybe need to obtain a building permit.

Prevailing Wage Rates

Bidders must adhere to Federal Davis Bacon prevailing wage rates as shown in the attached General

Wage Decision IL20260001, Modification 5. It is the policy of The City of Rock Island that all

Rehabilitation Housing projects will use commercial wage rates, not residential wage rates. Bidders

must complete the attached “Project Wage Rate Sheet” and include it with their bid. It must clearly

identify the wage and fringe benefits of each worker with their job classification. Owner-operators are

not exempt and must pay themselves prevailing wage rates. HUD Form 4010, “Labor Standards

Provisions,” is also attached and provides additional guidance. Finally, a sample certified payroll form is

attached for reference. HUD Form WH-1321 must be visible posted on-site of the project before work

begins. Apprentice certification from the DOL required for all apprentices.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: 809 15th Street Bid.” The bid must clearly address all requirements as

described above. The cost of the work must be separated into line items with individual costs in addition

to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date

with signature are all required as well.

Awarding Contracts

The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids

shall be reviewed for pricing, experience, previous work history, references, State Licenses, State

Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator

experience, and financial stability. The City at its sole discretion shall decide after a review which

contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by

the City in regard to this project shall be consistent with the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• US Department of Housing and Urban Development (HUD): 24 CFR 35

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

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