Project Information

Bid Title

Request for Qualifications: 26-0120 ADA Transition Plan Update

Issuing Agency

Town of Holly Springs

Location

North Carolina

Published Date

Jan 20, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Qualifications: 26-0120 ADA Transition Plan Update

• Due Date: February 24, by 2pm via email
• Solicitation

Attachment Preview

Town of Holly Springs

REQUEST FOR QUALIFICATIONS

RFQ# 26-0120 ADA Transition Plan Update

ISSUE DATE: January 20, 2026

DUE DATE and TIME: February 24, 2026, at 2:00 PM

Prepared by

Holly Springs Utilities & Infrastructure Services Department

Holly Springs, North Carolina

I. PURPOSE

The Town of Holly Springs (Town) is seeking a Statement of Qualifications from a qualified and

experienced accessibility consulting firm to update the Town’s ADA Transition Plan . This RFQ and

selection shall comply with qualification-based selection as outlined in N.C.G.S. § 143-64.31. For the

purposes of this RFQ, the Town is soliciting only for a statement of qualifications. No preliminary design

work, site specific work proposals, or other task-specific work shall be done or submitted at this time.

II. BACKGROUND

The Americans with Disabilities Act (ADA) of 1990 is a civil rights statute (hereinafter referred to as ADA)

that prohibits discrimination against people with disabilities. There are five separate ADA Titles (or

sections) relating to the various aspects of potential discrimination. ADA Title II specifically addresses the

subject of making public services accessible to those with disabilities. Designing and constructing facilities

for public use that are not accessible by people with disabilities constitutes discrimination.

On September 15, 2010, the Department of Justice revised the Title II & Title III Acts in the Federal

Register and issued the 2010 ADA Standards for Accessibility Design. Under the revised Title II Act, state

and local government, public entities or agencies, must provide access for people with disabilities to

every service and program they offer.

Transition Plans are required by the American with Disabilities Act (ADA) and Section 504 of the

Vocational Rehabilitation Act (Section 504). The transition plan outlines the removal of identified

accessibility barriers and establishes a budget and implementation schedule for completing required

improvements.

III. SCOPE OF WORK AND PROJECT DESCRIPTION

The Town of Holly Springs is seeking Statement of Qualifications from qualified and experienced

accessibility consulting firms to review and update the Town’s Americans with Disabilities Act (ADA)

Transition Plan. The current ADA Transition Plan was approved and adopted in January 2022, with an

update required by January 2027. The Town has been actively addressing items identified as non-

compliant. In coordination with Town staff, the selected consultant will be responsible for updating the

ADA Transition Plan by providing the following scope of services:

1. Review the existing ADA Transition Plan, assess progress toward completion, and incorporate all

current and applicable federal and state codes, regulations, and statutory requirements.

2. Conduct an accessibility audit of Town of Holly Springs facilities that are not currently included in

the ADA Transition Plan, including but not limited to municipal buildings, parks, and greenways.

3. Assist Town staff in identifying which sections of the public right-of-way should be included in the

plan and evaluate those areas for compliance with applicable federal accessibility standards.

4. Support Town staff in planning and hosting public and staff awareness meetings to present ADA

Transition Plan progress, to document, evaluate, and incorporate new accessibility concerns

identified during these meetings.

Provide guidance and recommendations, evaluate compliance findings, prepare cost estimates, and

outline prioritized next steps needed to fulfill goals and update the current ADA Transition Plan.

ADA Transition Plan Update, TOHS # 26-0120

Page 2 of 8

IV. SCHEDULE

The following table shows the schedule of events for the conduct of this solicitation. Details for some of

the events are described in subsequent sections. All dates are subject to change.

DATE / TIME

January 20, 2026

February 10, 2026 at 5:00 PM

February 17, 2026

February 24, 2026 at 2:00 PM

February 25, 2026 – March 13, 2026

March 16, 2026 – March 25, 2026

April 2026

EVENT

Issuance of Solicitation

Deadline to Submit Questions

Town to Post Answers to Questions (if any)

Submission Deadline

Selection Committee Review of Submittals

Interviews conducted with selected Consultants, if

necessary

Contract Award

V. SUBMITTAL INSTRUCTIONS

Format

Responses shall be submitted in a single, digital PDF file and contain the content described below. The

file should be a maximum of 15 pages in length, not including the cover letter or authorized appendices

detailed in the content section. Please use size 11 point or larger font for readability.

Content

Responses must satisfy the criteria outlined below to be responsive to this solicitation. Any

modifications or enhancements proposed beyond the identified scope of work outlined in this

document must be clearly identified.

No work product, design, or costs/fees specific to this project, may be submitted. Failure to meet the

requirements listed in this section may deem the submission as non-responsive and be removed from

consideration.

 Cover Letter [no more than one (1) page]

Provide the legal name, address, and telephone number of the firm along with the designated

contact’s name, title, email address and telephone number. Provide with the type of business

entity (Corporation, partnership, sole proprietor, etc.) and the year the business was established.

Provide the location in which most of the work will be executed and managed. Provide the same

information for each subconsultant or each member of a joint venture, if possible).

Include a statement attesting to the submittal’s accuracy and signed by an individual authorized

to execute binding legal documents for the firm. Communicate your understanding of the scope

and a brief description of your approach to performing the requested services.

 Qualifications and Experience of the Consultant Firm(s)

Please describe the prime Consultants recent experience relevant to this project. Provide 3

similar projects completed by the proposed project team within the past two years, as

appendices. Include brief project profiles with project reference contact information for each

profile. Place emphasis on projects managed by the key personnel proposed for this project.

ADA Transition Plan Update, TOHS # 26-0120

Page 3 of 8

 Qualifications and Experience of Key Staff

Identify key individuals (task leaders) to be assigned to this project and include the qualifications

and expected responsibilities of each of the identified individuals. Provide experience summaries

of key individuals, placing emphasis on previous experience with similar projects in similar roles.

Resumes of key individuals, including licensure information if applicable, should be included in the

appendices and will not be counted in the response page limitation.

For each subconsultant or each member of a joint venture, please include a brief description

of relevant experience and qualifications. Describe what work and the percentage of the

work that will be shared with a subconsultant or other business entity

 Project Approach/Work Plan

This section should include a detailed description of the proposer's understanding of the intent,

objectives, and overall approach to the project to deliver services in an effective, timely, and

professional manner. Describe the firm’s project management, coordination, and quality control

procedures. The project approach must identify whether subconsultants/firms will be utilized and

the subconsultants to be used. The proposer should identify the level of assistance required from

the Town and/or project partners to complete each task.

 Schedule

The schedule should show all milestones, critical stakeholder/public meetings, and deliverables

to maintain project progress by the project end date.

Appendices

Appendices to include the following (pages will not be counted in the response page limitation):

 Copy of North Carolina professional license, if applicable.

 Resumes of key individuals, including licensure information if applicable

 Three (3) References to Previous Work (similar to this proposed work) along with key contacts. If

possible, hyperlinks can be added for past projects.

 Certificate of Insurance evidencing that all coverages, limits, and endorsements required herein

are maintained and in effect:

o Professional Liability Insurance greater $5M per occurrence, and per aggregate. OR an

umbrella policy of $5M plus general commercial liability of $2M aggregate/$1M per

occurrence

o Commercial General Liability

o Automobile Liability

o Worker’s Compensation within statutory limits

o Employers Liability

 (Optional) Standard contract language or general conditions that the firm seeks to incorporate.

No work product, design, or costs/fees specific to this project may be submitted. Failure to meet the

requirements listed in this section may deem the submission as non-responsive and be removed from

consideration.

Submittal Instructions

Respondents should submit one (1) navigable PDF file electronically via email to the contact listed below

by the response due date. Please reference the solicitation name and number in the email’s subject line.

ADA Transition Plan Update, TOHS # 26-0120

Page 4 of 8

Upon receipt, all responses and supporting materials become the property of the Town and are subject to

public record following contract award. Responses received after this deadline will not be considered.

To: Purchasing Division, purchasing@hollyspringsnc.gov

Subject: 26-00120 ADA Transition Plan Update

Questions Contact Information

Respondents must submit all questions, in writing, to the contacts listed below and by the

deadline provided in the procurement schedule. When submitting questions, please reference

the solicitation name and number, as well as the page and section, if applicable.

Theresa Randall, Asset Management/ADA Coordinator,

Theresa.randall@hollyspringsnc.gov

Questions submitted after the deadline do not require a response, though the Town will make

reasonable efforts to provide clarification before the response deadline, if possible. Apart from

question submissions, respondents should refrain from contacting Town staff prior to the

response deadline.

Addenda

Responses to question submissions and addenda (if applicable) will be posted on the Town of

Holly Springs website at the following hyperlink: https://www.hollyspringsnc.gov/2456/Bids-

Requests-for-Proposals

It is suggested that you sign up for email updates at the bottom of this page to ensure you receive

all relevant information, as it is posted. It is the respondent’s responsibility to ensure they have

received, reviewed, and understand all posted addenda.

VI. EVALUATION CRITERIA

Responses will be reviewed by a Selection Committee designated by the Town and per the evaluation

criteria defined below:

 Relative Experience (35%)

Demonstrated relative experience in creating similar planning studies working with a

diverse group of stakeholders and the ability to prepare user-friendly planning products.

 Qualifications (30%)

Qualifications of the firm and personnel assigned to this project, demonstrating the Consultant’s

capacity to complete requested services, experience completing similar projects, and

experience with data collection and analysis related to the scope of work elements.

 Overall Project Understanding (30%)

Demonstrated overall project understanding and regional work experience/familiarity.

The outlined project approach demonstrates the ability and commitment to ensuring a

successful project.

ADA Transition Plan Update, TOHS # 26-0120

Page 5 of 8

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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