Project Information

Bid Title

City of Providence – On-Call Sewer & Drainage Repairs (Blanket Contract 2026-2030) Addendum 4

Issuing Agency

City of Providence

Location

Rhode Island

Published Date

Nov 25, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

City of Providence – On-Call Sewer & Drainage Repairs (Blanket Contract 2026-2030) Addendum 4

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Procurement #: 51027>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Public Works

RFP Title: City of Providence – On-Call Sewer & Drainage Repairs (Blanket Contract 2026-

2030)

Opening Date: 12/1/2025

Addendum #: 4

Issue Date: 11/21/2025

The purpose of this addendum is:

Addendum No. 4 is issued to respond to questions raised during the pre-bid period and to

correct inconsistencies in the contract documents prior to the bid opening.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

ADDENDUM NO. 4

The following changes, revisions and/or supplemental information, as applicable, are hereby issued as

ADDENDUM NO. 4 in connection with the Contract Documents (Specifications) issued for the

above-referenced project.

This Addendum corrects the language concerning cost-plus work to align with the fixed markups

established in the Bid Schedule, and clarifies the Warranty Period (2-Year vs. 5-Year) to differentiate

between the General Guarantee and Pavement Restoration liabilities. Additionally, it provides

responses to bidder questions submitted during the pre-bid period.

REVISIONS TO THE REQUEST FOR PROPOSALS (RFP):

1. Replace Contract Book page 30, with the attached, revised pages. (See attachment: Contract

Book (Page 30) - REVISED PER ADDENDUM NO. 4).

Note: For all replacements, Addendum No. 4 is noted in the header, and all revisions are

noted in red font. The original Appendices remain unchanged unless they were

specifically included in the items above or previous Addenda.

RESPONSE TO BIDDER QUESTIONS & CLARIFICATIONS

1. Question 1: Can any specialty category perform the role of a General Contractor (Prime

Contractor) on a job with more than one specialty in scope?

Response: Yes. Any qualified firm may act as the Prime Contractor so long as their pre-

qualified specialty is included in the proposed scope of work. Future Task Order solicitations

will be distributed based on the scope of work required:

• Singular Specialty Scope: Projects involving a single specialty (e.g., CCTV Inspection

only) will be solicited to those contractors pre-qualified in that specific category.

• Mixed Specialty Scope: Projects involving multiple specialties (e.g., Open Cut repairs

combined with CIPP lining) will be solicited to the entire group of pre-qualified

contractors.

2. Question 2: Are we required to use only qualified specialists in the final on-call group that is

awarded? For example, if we have a job and it has both specialties, am I required to use a

CCTV operator or CIPP installer from the on-call list?

Response: The Prime Contractor is not required to subcontract to another firm on the City's

pre-qualified list. The subcontractor MUST still meet the minimum technical qualifications

for that specialty as defined in Section 2.10 “Statement of Bidder's Qualifications” (e.g.,

NASSCO PACP certification, minimum footage experience, etc.). The Prime Contractor

remains responsible for verifying and documenting that the subcontractor meets those

standards and providing this material to OWNER for confirmation. The Prime Contractor is

fully responsible for the entire project, including all subcontractor liability, coordination,

DEPARTMENT OF PUBLIC WORKS,

75 CHAPMAN STREET, PROVIDENCE, RI 02905

PHONE (401) 680-7500 | FAX (401) 941-2567

CITY OF PROVIDENCE

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

scheduling, insurance, and warranty for the whole scope.

3. Question 3: What’s the warranty period for the work 2-Year or 5-Year?

Response: To eliminate confusion between the General Guarantee and pavement restoration

liabilities:

• The General Guarantee (Construction Agreement, Section 3.13) remains two (2) years

from the date of final payment for all pipe, structure, and general workmanship.

• The five (5) year warranty period for pavement settlement as specified in Appendix C,

Tech Specs - 2 ('Standards for Road and Sidewalk Openings', Section 4.2) shall govern for

all pavement restoration work. The Contractor is responsible for correcting any pavement

settlement (0.25" vertical difference or greater) for a full five (5) years from the completion

of final restoration.

4. Question 4: Do we need to submit MBE/WBE plans and percentages or First Source /

Apprenticeship materials with this bid?

Response: No. These utilization plans are not required for the initial Contract bid. However,

they will be required to be submitted for each specific Scoped Task Order solicited under the

contract. However, should you have already secured the services of MBE or WBE contractors,

you may provide them on your proposed subcontractor form.

All other terms, conditions, and specifications of the Request for Proposals remain unchanged.

Bidders must acknowledge receipt of this Addendum No. 4 (as well as Addenda No. 1 through 3) in

their bid submission.

Should you have any questions, please do not hesitate to contact Roger Biron at 401-680-7531.

Respectfully,

Roger C. Biron

City of Providence

Department of Public Works

Attachments:

1. Contract Book (Page 30) - REVISED PER ADDENDUM NO. 4

DEPARTMENT OF PUBLIC WORKS,

75 CHAPMAN STREET, PROVIDENCE, RI 02905

PHONE (401) 680-7500 | FAX (401) 941-2567

ADDENDUM NO. 4

DEPARTMENT OF PUBLIC WORKS

CITY OF PROVIDENCE, RHODE ISLAND

CONTRACT BOOK

CITY OF PROVIDENCE,

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

from him covering the work involved in the change after which the procedure shall be as

follows:

1. If the proposal is acceptable, the OWNER will prepare the change order in accordance

with Paragraph E below for acceptance by the Contractor, and

2. If the proposal is not acceptable and prompt agreement between the two parties cannot

be reached, the OWNER may order the Contractor to proceed with the work on a time

and materials basis, defined as the net cost of the Contractor's labor, equipment,

materials, and subcontractor costs plus the overhead and profit markups defined in

Section 5.9.F, the total cost not to exceed a specified limit.

E. Each change order shall include in its final form:

1. A detailed description of the change in the work.

2. The Contractor's proposal (if any) or a conformed copy thereof.

3. A definite statement as to the resulting change in the contract price and/or time.

4. The statement that all work involved in the change shall be performed in accordance with

Contract requirements except as modified by the change order.

F. For any changes agreed by OWNER and the Contractor, the Contractor shall be allowed a

markup on any additional work not accounted for, as follows:

1. The Contractor shall consider a markup of cost of work plus general conditions at three

percent (3%) plus overhead and profit at nine percent (9%).

2. The Subcontractor shall consider a markup of cost of work plus general conditions at

three percent (3%) plus overhead and profit at nine percent (9%).

3. The Contractor’s markup on Subcontractors shall be five percent (5%).

4. Labor and equipment rates shall be as provided as part of the original Bid document.

5.10. CLAIMS FOR EXTRA COST

A. If the Contractor has any claims for additional cost or extension of time, they shall, within three

days after the occurrence of the claim, and in any event before proceeding to execute the

work, submit their claim in writing to the OWNER, stating clearly in detail the basis of the

claim. No such claim will be considered unless so made.

B. Claims for additional compensation for extra work, due to alleged errors in ground elevations,

contour lines, or benchmarks, will not be recognized unless accompanied by certified survey

data, made prior to the time the original ground was disturbed, clearly showing that errors exist

which resulted, or would result, in handling more material, or performing more work, than

would be reasonably estimated from the Drawings and maps issued.

C. Any discrepancies which may be discovered between actual conditions and those represented

by the Drawings and maps shall at once be reported to the OWNER and work shall not

proceed except at the Contractor's risk, until written instructions have been received by him

from the OWNER.

5. GENERAL CONDITIONS

30

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238910Site Preparation Contractors

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