Project Information

Bid Title

Annual Concrete Work

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Apr 20, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Annual Concrete Work

LEGAL NOTICE

REQUEST FOR PROPOSALS

The Town of Smyrna will accept proposals for general concrete work for the Public Works Department.  Bidders shall submit sealed quotations in the format specified in the Request for Proposals no later than 10:00 a.m. May 7, 2026 at which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall during regular business hours or www.townofsmyrna.org. Quotations should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid Annual Concrete Work / May 7 @ 10:00 a.m.
315 South Lowry Street
Smyrna, TN   37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities and to accept any bid deemed to be in the best interest of the Town.

Bidder's legal name, license number, expiration date and license classification must be placed on the sealed envelope containing the proposal, otherwise the bid will not be opened. All Bidders must be licensed Contractors in the State of Tennessee in strict accordance with State regulations. All bidders shall comply with the Tennessee Contractor’ License law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting bids.  Please refer to the State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing laws.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

REQUEST FOR PROPOSALS

The Town of Smyrna will accept proposals for general concrete work for the Public Works

Department. Bidders shall submit sealed quotations in the format specified in the Request

for Proposals no later than 10:00 a.m. May 7, 2026 at which time bids will be publicly

opened and read aloud. No bid may be withdrawn after the scheduled closing time for a

period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during

regular business hours or www.townofsmyrna.org. Quotations should be mailed or hand

delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid Annual Concrete Work / May 7 @ 10:00 a.m.

315 South Lowry Street

Smyrna, TN 37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the

basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

Verbal quotations or quotations received after the closing date will not be accepted. The

Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town.

Bidder's legal name, license number, expiration date and license classification must be

placed on the sealed envelope containing the proposal, otherwise the bid will not be

opened. All Bidders must be licensed Contractors in the State of Tennessee in strict

accordance with State regulations. All bidders shall comply with the Tennessee Contractor’

License law Section 62-6-119 (Bid documents - Required disclosure by bidders) when

submitting bids. Please refer to the State Licensing Board

https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing laws.

SUBMITTED BY:

TO BE RUN:

SIERRA LOWRY

FINANCE DIRECTOR

April 21, 2026

________________________________________

COMPANY NAME

1

TABLE OF CONTENTS

SECTION I - GENERAL INFORMATION

SECTION II - CONCRETE WORK REQUIREMENTS

INSURANCE REQUIREMENTS

SECTION III - CONCRETE PRICE QUOTATION

REQUIRED FORMS

DRUG-FREE WORK PLACE AFFIDAVIT

CERTIFICATE OF NONDISCRIMINATION

TITLE VI COMPLIANCE SURVEY

CERTIFICATE OF NON-ILLEGAL IMMIGRANT USE

CERTIFICATE OF NON-COLLUSION

CONTRACT AGREEMENT

SECTION IV - SPECIFICATION COMPLIANCE

PAGE

3

4

12-13

14-25

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SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires annual concrete work for the Public Works Department.

Smyrna Town Hall location: 315 South Lowry Street

Smyrna, TN 37167

Questions should be directed to:

Chaz Dearmon (615) 459-9730, E-mail: chaz.dearmon@townofsmyrna.org or

Tom Rose (615) 459-9742 ext. 2163, E-mail: tom.rose@townofsmyrna.org.

B. The Town of Smyrna reserves the right to reject any and all bids, to waive

technicalities or informalities and to accept any bid deemed to be in the best interest of

the Town. No proposal may be withdrawn after the scheduled closing time for a period

of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not

take advantage of any unintentional error or omission, but shall fully address the full

intent and meaning of each aspect of the specifications.

D. Sections III, IV, and all forms shall be completed and included as an integral part of

each bidder’s proposal. Contract Agreement shall be signed and attested, but not

dated.

E. Freight shall be paid by vendor and should be included in unit price bid.

F. The Town is a tax-exempt organization.

G. Mail is delivered after 11:00 a.m. Monday through Friday.

H. The Town reserves the right to bid specific concrete projects separately at its discretion.

I. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and

Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively insure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race,

color, creed, sex, handicap or national origin in consideration for an award.

J. Bid quotations must be submitted on the Town's quotation page(s). No exceptions.

K. By submission of this bid, each bidder/proposer and each person signing on behalf of

any bidder certifies, and in the case of a joint bid each party thereto certifies as to its

own organization, under penalty of perjury, that to the best of its knowledge and belief

that each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran

Divestment Act. For reference purposes, the list is currently available online at: State

of TN_Debarred_Vendors.pdf

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SECTION II – CONCRETE WORK REQUIREMENTS

SCOPE: The contractor shall provide all labor, materials and equipment necessary for

concrete projects. This work shall consist of removal and/or installation of curb and gutter,

extruded curbing, post type curbing, sidewalks, driveway entrances and ramps, ADA

sidewalk ramps, concrete pavement, concrete drainage swales and ditches, storm drainage

structures and all incidental work associated with such items. All work projects shall be

constructed under the Standard Specifications of the Tennessee Department of Transportation

dated: January 1, 2015 with additional specifications and special provisions contained in the

construction documents including Town of Smyrna Subdivision Regulations and Standard

Drawings along with Technical Specifications of the Public Works Director.

Budgeted amount not to exceed $100,000.00, this is not a guaranteed amount. Financial

conditions might arise that would cause the Town to reduce the amount of work to be done.

1. Working hours will be from 7:00 a.m. until 5:00 p.m. Monday through Friday. Work on

Saturday may be allowed from 9:00 a.m. to 5:00 p.m. with prior approval from the

Public Works Director. No work will be allowed on Sunday unless it has been classified

as an emergency situation.

2. Individual work orders and schedules will be established for each project.

3. Once a contract has been issued all documents from that point forward will be sent to the

attention of Mr. Tom Rose, Public Works Director.

4. Unit price bid includes excavation, stone bedding, expansion material, topsoil backfill,

grades, 2-foot sod strip on each side (as applicable to each project) and all appurtenances

to complete the work.

5. Unit price bid for all items shall include all water quality, erosion and traffic control

measures inclusive of permits to comply with local, state and federal requirements.

6. Unit price bid includes excavation, stone bedding, rubberized expansion material

(ASTM d-1751-97), topsoil backfill, grades and all appurtenances to complete the work.

7. Measurement and payment of quantities shall be in accordance with Section 109 of

current edition of the Tennessee Department of Transportation Standard Specifications

for Road and Bridge Construction dated January 1, 2015 and the latest edition of the

Town of Smyrna Subdivision Regulations and Standard Drawings along with Technical

Specifications of the Public Works Director.

8. No minimum delivery quantity per project. Certain projects may contain less than 1

cubic yard.

9. All Bidders must be licensed Contractors in the State of Tennessee in strict accordance

with State regulations. All bidders shall comply with the Tennessee Contractor’ License

law Section 62-6-119 (Bid documents - Required disclosure by bidders) when

submitting bids.

Please refer to the State Licensing Board

https://www.tn.gov/commerce/regboards/contractor for all applicable licensing laws.

4

10. Error In Bid - In case of error in the extension of prices in the bid, the unit price will

govern. No bid shall be altered, amended, or withdrawn after specified time for opening

bids. Negligence on the part of the bidder in preparing the bid confers no right for the

withdrawal of the bid after it has been opened.

11. Inspection - Final inspection and acceptance or rejection will be made at a delivery

destination, but all materials and all workmanship shall be subject to inspection and test

at all times and places, and when practicable, during construction. The right is reserved

to reject articles which contain defective material and workmanship. Rejected materials

shall be removed by and at the expense of the contractor promptly after notification or

rejection. Final inspection and acceptance or rejection of the materials shall be made as

promptly as practicable, but impose no liability on the Town of Smyrna or any

subdivision thereof for such materials as are not in accordance with the specifications.

Final inspection or acceptance does not relieve the contractor from liability for use of

materials or construction standards as are not in accordance with the specifications or

industry practices. In the event necessity requires the use of materials or supplies not

conforming to the specifications, payment therefore may be made at a proper reduction

price.

12. Specifications - it is understood that reference to available specifications shall be

sufficient to make the terms of such specifications binding on the contractor.

13. Performance And Other Bonds - CONTRACTOR shall furnish performance and

payment Bonds, each in an amount at least equal to the Contract Price as security for the

faithful performance and payment of all CONTRACTOR'S obligations under the

Contract Documents. Bond cost is the contractor’s responsibility and should be included

in your bid. These Bonds shall remain in effect at least until one year after the date

when final payment becomes due, except as otherwise provided by Law or Regulation or

by the Contract Documents. All bonds signed by an agent must be accompanied by a

certified copy of the authority to act. If the surety on any Bond furnished by

CONTRACTOR is declared a bankrupt or becomes insolvent or its right to do business

is terminated in any state where any part of the Project is located or it ceases to meet the

requirements of the preceding paragraph. CONTRACTOR shall within five days

thereafter substitute another Bond and Surety, both of which must be acceptable to the

TOWN.

14. Term – The term shall be for 12 months from the date of contract execution.

15. Automatic renewal clause – This agreement will automatically renew at the end of each

term for a further term of 3 years unless either party gives the other written notice of

termination at least 30 days prior to the end of the relevant term.

16. Subcontractors – The Town of Smyrna expects the contractor to perform a minimum of

70% of the work performed. Please furnish a list, with addresses, of possible

subcontractors. Estimate the percent (%) of work to be performed on this contract.

_________________________________________________________________________

_________________________________________________________________________

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Commodity Codes

• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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