Project Information

Bid Title

Milk, Dairy, and Related Products - ESC Region 19 Allied States Cooperative

Issuing Agency

Allied States Cooperative

Location

Texas

Published Date

Feb 15, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-7556

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request For Proposal
Status	Issued
Number	26-7556 (Milk, Dairy, and Related Products - ESC Region 19 Allied States Cooperative)
Issue Date & Time	2/12/2026 07:00:00 AM (CT)
Close Date & Time	3/24/2026 03:00:00 PM (CT)
Question Cut Off Date	3/11/2026 06:00:00 PM (CT)
Notes	This solicitation will replace solicitation 25-7515 . Vendors awarded on solicitation 25- 7515 MUST RESPOND to this solicitation for consideration of award.

Contact Information

Name	Patty Delgado, Purchasing Agent
Address	6611 Boeing Dr. El Paso, TX 79925 USA
Phone	(915) 780-5014
Fax
Email	apdelgado@esc19.net

Bid Documents

Document name	Format
Bid Invitation (please login to view this document)	Acrobat / PDF	BINVAVL	9081754

Bid Attachments

File Name	Description	File Size
Scope of Work.pdf	Scope of Work	106 KB	338373	7173939
Standard Terms and Conditions-ASC - 11.13.24.pdf (please login to view this document)	Terms - ASC - 11.13.24	439 KB	338373	6340666
Forms 6.26.24.pdf (please login to view this document)	Forms	2.61 MB	338373	6077852

Attachment Preview

Introduction & Scope of Work

NOTICE OF INTENT

It is the intent of Region 19 Education Service Center – Allied States Cooperative (ASC) to

establish a contract with vendor(s) for Milk, Dairy, and Related Products for those procurements

made with federal, state, or local funds. Awarded vendor(s) shall perform covered services under

the terms of this agreement. Offers shall provide pricing based on a fixed price.

If successful, as part of this RFP, the contractor shall be responsible for obtaining all necessary

permits, fees, and licenses as may be required by local authorities having jurisdiction. The

contractor is responsible for verifying compliance with local authorities having jurisdiction prior to

commencing work.

SCOPE OF WORK

Successful vendor(s) shall have the ability to maintain its quality standards at all times during the

contract period. ESC Region 19 ASC has identified needs and requirements from its membership,

however, ESC Region 19 ASC at its sole discretion reserves the option to determine whether or

not other commodities shall fall under this contract during its due diligence and evaluation

process.

Special Conditions

1. This solicitation is for Milk, Dairy and Related items as stated on the bid line items.

2. Quantities are estimations only and are based on forecasts provided by cooperative

members.

3. Items will be ordered by members as needed.

4. All purchase orders and invoicing will be directly with each member using this contract.

5. Any unacceptable product will be picked up the next business day after original delivery

and replaced with acceptable product.

6. Any omitted product from a delivery will be delivered the next business day.

7. The Vendor shall ensure that all products received under this contract shall be prepared,

handled, and stored in accordance with the health and sanitation standards of the

local/city/county agency in which the product was produced, State of Texas, and/or

Federal Government, whichever is higher.

8. Each facility should have in place a Hazard Analysis Critical Control Point (HACCP)

Program. The vendor shall follow appropriate handling and storage practices; this will

include providing proof of established sanitation procedures and an active pest control

program. A copy of the vendor’s (HACCP) system / Food Safety and Security Program

must be submitted with this proposal.

9. All products should be delivered on clean, refrigerated trucks.

10. All product delivered will be sealed and free from leaks and be kept at a temperature of

40 degrees Fahrenheit and be delivered in clean sanitary cases.

11. Individual monthly statements will be sent for each campus the vendor has delivered to at

the close of each month during the contract period.

12. Vendor will leave two clear legible invoices at each campus location upon each delivery

showing the location, unit descriptions, and unit price as well as an invoice total.

13. Delivery Personnel must be appropriately uniformed, and readily identifiable with a name

ID. Delivery personnel must also have undergone a criminal record check and these

criminal record checks should be periodically administered by the awarded vendor.

14. Deliveries will take place between 6:00 AM and 10:30 AM to the cafeterias.

15. Deliveries will take place four days per week during the contract period.

16. All goods are subject to inspection and return, at the expense of the Vendor if found to

be nonconforming to the award (i.e. quantity, quality, or packaging). The member has

the right to reject the shipment without liability.

17. Monthly menus for each campus will be provided to delivery personnel upon request.

18. Delivery vendor personnel will check with each cafeteria manager in person one day per

week agreed upon mutually so that orders for the following week can be given to the

vendor.

19. Vendors are not required to bid on all line items to be considered for award.

20. CN labeling or product nutritional specification sheets are to be provided with bids for each

line item. Each must be labeled with the applicable bid line-item number.

21. Cafeteria delivery locations, contact personnel, phone numbers, and other specific

information will be provided to awarded vendors by the participating member, upon award

unless requested prior to bid submissions.

22. Each Region 19 Purchasing Cooperative member reserves the option to add locations

during the contract period.

23. All milk shall be US Grade A, fresh, approved, pasteurized, homogenized, and fortified

with 400 IU of vitamin D per quart within the limits of good manufacturing practices as per

Federal requirements, Title 21 for standards of identity 2000 IU of vitamin A.

24. All cartons shall be marked with the date of expiration. Milk shall have a minimum of five

(5) days shelf life remaining from the date of delivery.

25. Sufficient inventories to cover the needs of the member(s) are to be carried by the supplier.

26. Unopened products are to be collected and credited by the vendor before or after any

school holiday period if they no longer have an acceptable code expiration date. All

unopened products must be collected and credited prior to all vacation periods. Credit for

such milk shall be designated on a separate credit memo.

27. If a Region 19 Purchasing Cooperative member must serve lunches or breakfasts without

milk through fault of the awarded vendor, vendor agrees it must provide the

reimbursement for those meals at the current regulatory authorized reimbursement rate.

28. Coding information must be furnished by the vendor with its proposal with written

procedures for placing and changing orders. Replacement of bad products and hot shot

orders will be required along with a case cost and extension.

29. This RFP allows up to ten percent (10%) of the total contract to be purchased with non-

listed items. ASC members will notify ASC if items need to be added. ASC will contact

the awarded vendor(s) with estimated quantities and request pricing. The determination

to add items to the contract is at ASC’s discretion.

30.This Bid intends to serve all School Districts/Entities listed, to be considered vendor

must be able to serve the following entirely. (ESC Region 19 / ASC will provide final

approved list to awarded vendor (s)).

a. Anthony ISD

b. Burnham Wood Charter Schools

c. Canutillo ISD

d. El Paso County / Juvenile Probation Dept.

e. ESC Region 19 Head Start

f.

Fabens ISD

g. Father Yermo Schools

h. Ft. Hancock ISD

i.

Gadsden ISD

j.

IDEA Public Schools

k. La Fe Preparatory School

l.

San Elizario ISD

m. Tornillo ISD

n. Vista Del Futuro Charter Schools

o. Ysleta ISD

Commodity Codes

• NAICS 311511Fluid Milk Manufacturing

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