Project Information

Bid Title

Compensation and Classification Study

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Feb 9, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-005

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
26-005 Compensation and Classification Study	February 09, 2026 12:00 PM	February 27, 2026 4:00 PM

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Response Submission Information

Project Name: Compensation and Classification Study

RFP Number: 26-005

Due Date: February 27, 2026

Time:

4:00 p.m. CST

Attention: Katy Darr, Human Resources Manager

Department: Ad/Fi Department

Submit Proposal by e-mail to: Village of Glencoe, Attn: Katy Darr, kdarr@villageofglencoe.org

Request for Proposal Response

Company Name: _____________________________________________________________________________

Mailing Address: _____________________________________________________________________________

City: ___________________________________________ State: ______________________ Zip: _____________

PROPOSAL ON: Compensation and Classification Study, per the specifications herein.

Total Not-To-Exceed Price for the

Compensation and Classification

Study:

Total Not-To-Exceed Price for the Benefits

Study Addendum:

Total Not-To-Exceed Price for the Merit

and Bonus Policy Addendum:

Village of Glencoe Request for Proposals: Compensation and Classification Study

Due: February 27, 2026 4:00 p.m. CST

Page 1

NOTE TO PROPOSERS: Any and all exceptions to these specifications MUST be clearly and completely stated in

writing on the proposal sheet. Attach additional pages if necessary. Please be advised that any exceptions to these

specifications may cause your proposal to be disqualified.

GENERAL TERMS AND CONDITIONS

Section 1: Intent

It is the intent of the Village of Glencoe (“Village”) to contract with a qualified consultant (“Consultant”) for all

necessary labor, expenses and materials to provide a comprehensive compensation and position classification

study for all non-union, permanent positions (full time and part time) for the Village of Glencoe. This study will

identify an appropriate pay system and placement of positions within that system as compared to, and equitable

with, municipal, public sector and private sector employers, both locally and nationally. The compensation and

classification study shall apply only to non-union positions. Union-represented positions may be referenced

solely for internal equity and compression analysis but shall not be subject to reclassification or pay range

recommendations.

Additionally, the Village requests pricing for a comprehensive benefits study and a merit and bonus policy as

optional addendums to this project. The benefits study will identify non-wage, commonly used or emerging

benefits to offer employees as compared to public and private sector employers. The merit and bonus policy will

develop a policy and training for employee merit and bonus recommendations during the annual performance

review process and for the completion of major projects or exceptional performance. These optional

addendums may be launched, if timing and funding are available, and should be priced separately from the

remainder of the study.

Section 2: Proposal Price

Proposal pricing must remain firm for the term of the agreement, and Proposers must propose a not-to-exceed

price. The not-to-exceed price shall be all-inclusive of all telephone calls, meetings, supplies, labor and any

other costs required to fulfill the scope of work as identified herein.

Section 3: Additional Information and Technical Questions

Proposers are asked to notify Katy Darr via email at kdarr@villageofglencoe.org of their intent to submit a proposal

so that the Village can inform proposers of any subsequent amendments to this request for proposal. Proposers

should submit questions via email to Katy Darr at kdarr@villageofglencoe.org. Questions are due no later than

February 20, 2026, 4:00 p.m. CST. Answers to the questions will be provided on February 23, 2026. Any and all

changes to these specifications are valid only if they are included by written addendum from the Village to all

Proposers.

Section 4: Silence of Specifications

The apparent silence of specifications as to any detail or apparent omission from a detailed description

concerning any portion of this document shall be interpreted as meaning that only the best commercial material

or practice shall prevail.

Section 5: Insurance, Hold Harmless and Indemnification

In addition to other standard contractual terms the Village needs, the Village will require the selected consultant

to comply with indemnification, hold harmless and insurance requirements as outlined below:

Village of Glencoe Request for Proposals: Compensation and Classification Study

Due: February 27, 2026 4:00 p.m. CST

Page 2

Consultant shall defend, indemnify and hold the Village, its officers, officials, employees and volunteers

harmless from any and all claims, injuries, damages, losses or suits including attorney fees arising out of or

resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for

injuries and damages caused by the sole negligence of the Village.

The Consultant shall procure and maintain, for the duration of this agreement, insurance against claims for

injuries to persons or damages to property which may arise from or in connection with the performance of the

work hereunder by the contractor, his agents, representatives, employees or subcontractors. The cost of such

insurance shall be paid by the contractor. Insurance shall meet or exceed the following unless otherwise

approved by the Village.

A. Minimum Levels of Insurance

1. The Consultant shall procure and maintain for the duration of the contract insurance against

claims for injuries to persons or damages to property which may arise from or in connection

with the performance of the work hereunder by the Consultant, its agents, representatives,

employees or subcontractors.

2. The Consultant shall maintain limits no less than the following, if required under above

scope:

i. Commercial General Liability:

Bodily Injury and property damage combined single limit per occurrence $1,000,000

Personal Injury, per occurrence $1,000,000

Including Contractual Liability - Broad Form and Products and Completed operations

General Aggregate $2,000,000

i. Coverage shall be on an occurrence basis. Claims made coverage is not

acceptable.

ii. The Village shall be included as Additional Insured on a primary and non-

contributory basis.

iii. An Excess or Umbrella Liability policy may be used in conjunction with

primary coverage limits to meet the minimum limits requirements.

ii. Business Automobile Liability:

Bodily Injury and property damage $1,000,000

General Aggregate $2,000,000

i. Auto coverage should include: Any Auto including owned, non-owned,

hired, or rented vehicles.

ii. The Village shall be included as Additional Insured on a primary and non-

contributory basis.

iii. Note: Auto coverage should be waived only when the contractor's work

under the contract clearly does not involve the use of a vehicle on the

Village’s behalf.

iii. Worker’s compensation & Occupational diseases:

i. $1,000,000 each accident

iv. Workers Compensation Statutory Limits Employers’ Liability:

i. $1,000,000 disease, per employee

ii. $1,000,000 disease, policy limit

iii. The insurer shall agree to waive all rights of subrogation the Village, its

officers, officials, employees, agents and volunteers for losses arising from

work performed by the Consultant for the municipality.

v. Professional Liability

Village of Glencoe Request for Proposals: Compensation and Classification Study

Due: February 27, 2026 4:00 p.m. CST

Page 3

i. The Consultant shall maintain Professional Liability covering the Consultant

against all sums that the Consultant may be obligated to pay on account of

any liability arising out of the contract including indemnification and

defense for injury or damage arising out of the acts, error, or omissions in

providing professional service.

Recommended minimum limits:

$2,000,000 per Wrongful Act or Occurrence

$4,000,000 Annual Aggregate

ii. If the policy is written on a claims-made form, the retroactive date must be

equal to or preceding the effective date of the contract. In the event the

policy is cancelled, non-renewed or switched to an occurrence form, the

(Contractor, Vendor, Service Provider) shall be required to purchase

supplement extended reporting period coverage for a period of not less

than years. General or Commercial Liability and Automobile Liability

Coverages

Section 6: Evaluation/Acceptance of Proposals

The Village intends to select a Consultant that demonstrates that it has the requisite experience, ability, resources

and staffing, to enable it to perform the scope of work successfully. In making the determination as to whether to

select a Consultant, the Village will consider the following factors:

1. A review of the Consultants prior experience performing similar work and qualifications for other public

sector clients.

2. Specific plans and methodology to be used to perform the services.

3. Ability to guide the Village in implementing the recommendations.

4. Cost of services.

5. Village’s prior experience with Consultant, if applicable.

6. References from other clients.

Section 7: Other Terms

No Collusion

In submitting this proposal, the Proposer declares that the only person or party interested in the proposal as principals

are those named herein, and that the proposal is made without collusion with any other person, firm or corporation.

Engagement

The Proposer further understands and agrees that if their proposal is accepted, the individual will enter into an

engagement with the Village to provide the services with fifteen (15) days of receiving notice of the selection.

Ownership of Work Product

All work products, data, analyses, survey results, reports, tools, and materials developed under this Agreement shall

become the property of the Village of Glencoe. The Consultant may not publish, reuse, or disclose such materials

without the prior written consent of the Village, except as required by law.

Payment

All payments for the Services will be made by the Village in conformance with the requirements of the Local

Government Prompt Payment Act (50 ILCS 505).

Village of Glencoe Request for Proposals: Compensation and Classification Study

Due: February 27, 2026 4:00 p.m. CST

Page 4

All costs incurred with the submission of proposals are solely those of the proposer. The Village, Trustees and/or

staff will not reimburse any expenses of those proposers. Proposers accept all risks of late delivery of e-mailed

proposals regardless of fault. Facsimile submissions will not be considered. Proposals must be submitted by email

as specified in Section 8. All proposals and accompanying documentation will become the property of the Village

of Glencoe and will not be returned.

Village of Glencoe Request for Proposals: Compensation and Classification Study

Due: February 27, 2026 4:00 p.m. CST

Page 5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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