Project Information

Bid Title

HVAC Preventive Maintenance

Issuing Agency

State Government of Maryland

Location

Maryland

Published Date

Aug 26, 2026

Closing Date

Sep 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM058583

Original Source

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Bid Documents

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Project Description

ID:	BPM058583
Title:	HVAC Preventive Maintenance
Status:	Open
Due / Close Date:	9/17/2026
Publish Date:	8/26/2026 4:04:56 PM
Main Category:	Heating and cooling and air conditioning HVAC installation and maintenance service
Solicitation Type:	IFB: Invitation for Bid
Issuing Agency:	Maryland State Archives

Solicitation Summary

Title HVAC Preventive Maintenance ID BPM058583 Alternate ID Functional Area # 1 Round # 1 Status Open Due / Close Date (EST) Sep 17 2026 2:00PM Solicitation Type IFB: Invitation for Bid Main Category Heating and cooling and air conditioning HVAC installation and maintenance service Issuing Agency Maryland State Archives Procurement Officer / Buyer Toni LATIMORE Email toni.latimore1@maryland.gov Solicitation Summary The Maryland State Archives is soliciting an HVAC contractor to perform quarterly preventative maintenance at its Columbia campus. This is a one year contract from October 1st, 2026 through September 30th, 2027, with two optional extensions of one year each. Additional Instructions This is a Small Business Reserve Procurement Only Certified Small Businesses (CSBs) (formerly known as SBRs) may participate in this procurement. If your business is not currently certified, please check the requirements and registration instructions to see if you qualify. Certification must be completed before placing a bid. Project Cost Class Pre-Bid Conference Information Pre-Bid Conference Date (EST) Sep 1 2026 9:00AM Pre-Bid Conference Details A prebid meeting will be held on Tuesday, September 1, 2026, at 9:00 a.m. at the Maryland State Archives, Hall of Records- Dr. Edward C. Papenfuse Building located at 350 Rowe Boulevard, Annapolis, Maryland 21401. Attendance at the pre-bid conference is not mandatory; however, vendors are responsible for familiarizing themselves with the equipment and facility requirements discussed during the meeting and for basing their proposals accordingly. Personnel must show ID and obtain a visitor’s pass at the front security desk. The POC will escort personnel inside the building. Small Business Reserve Designation Yes Procurement Program Participation Goals VSBE Participation (%) MBE Participation (%) African American MBE Participation (%) Asian American MBE Participation (%) Hispanic American MBE Participation (%) Women-Owned MBE Participation (%) DBE Participation (%) SBE Participation (%)

Socio Economic Participation Criteria Procurement Officer / Buyer Toni LATIMORE Alternate Link

Attachments

Selected Title Type Att. Last Modified on UTC-4 Creation Date UTC-4 Validity End Date Pre-Bid Conference Technical Documents (Approved) Pre-Bid Conference- Sept 1_2026.pdf 8/26/2026 3:50:53 PM 8/26/2026 3:50:53 PM Equipment List Technical Documents (Approved) HVAC Preventive Equipment List.pdf 8/26/2026 3:49:50 PM 8/26/2026 3:49:50 PM RSVP Form Attachments & Appendixes (Approved) Attachment-2.-Pre-Bid_-Pre-Proposal-Conference-Response-Form-v2.pdf 8/26/2026 3:46:32 PM 8/26/2026 3:46:32 PM No Bid Form Attachments & Appendixes (Approved) Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.pdf 8/26/2026 3:45:07 PM 8/26/2026 3:45:07 PM Price Bid Form Technical Documents (Approved) 1._Price_Bid_Form_HVAC_Preventative_Maintenance.xlsx 8/26/2026 3:43:00 PM 8/26/2026 3:43:00 PM Technical Documents Technical Documents (Approved) Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf Attachment-F.-Bidder-Offeror-Information-Sheet.pdf Attachment-A.-Bid-Proposal-Affidavit.pdf Attachment-I.-Conflict-of-Interest-Affidavit.pdf Attachment-L.-Reference-Checks.pdf Attachment-N.-Legal-Action-Summary.pdf 8/26/2026 3:42:00 PM 8/26/2026 3:42:00 PM Invitation for Bids Technical Documents (Approved) BPM058583 IFB -MSA-HVAC Preventive Maintenance.docx.pdf 8/26/2026 3:37:06 PM 8/26/2026 3:37:06 PM 7 Record(s)

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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