Project Information

Bid Title

On-Call Construction Materials Testing and Special Inspection Services

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Nov 4, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

PW25-0244F

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
PW25-0244F	RFP	12/09/2025	11 AM	On-Call Construction Materials Testing and Special Inspection Services Specification Register for the Bid Holders List	11/04/2025

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PUBLIC WORKS, FACILITIES MANAGEMENT

REQUEST FOR PROPOSALS

ON-CALL CONSTRUCTION MATERIALS TESTING

AND SPECIAL INSPECTION SERVICES

SPECIFICATION NO. PW25-0244F

City of Tacoma

Public Works, Facilities Management

REQUEST FOR PROPOSALS PW25-0244F

On-Call Construction Materials Testing and Special Inspection Services

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, December 9, 2025

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@cityoftacoma.org immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: On-call construction materials testing and special inspection services for various City sites and

projects.

Estimate: $450,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Form No. SPEC-040C

Revised: 06/03/2024

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Carly Fowler, Senior Buyer by email to cfowler@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 06/03/2024

TABLE OF CONTENTS

SUBMITTAL CHECK LIST ......................................................................................................... 4

1. BACKGROUND .................................................................................................................. 5

MINIMUM REQUIREMENTS ..................................................................................................... 5

2. SUMMARY OF SCOPE OF SERVICES AND DELIVERABLES.......................................... 5

3. CONTRACT TERM ............................................................................................................. 7

4. CALENDAR OF EVENTS ................................................................................................... 7

5. INQUIRIES ......................................................................................................................... 7

6. PRE-PROPOSAL MEETING............................................................................................... 8

7. DISCLAIMER ...................................................................................................................... 8

8. EVALUATION CRITERIA.................................................................................................... 8

9. CONTENT TO BE SUBMITTED – This section represents 100% of the possible scoring

criteria. ....................................................................................................................................... 9

10. INTERVIEWS / ORAL PRESENTATIONS.....................................................................13

11. RESPONSIVENESS .....................................................................................................13

12. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................13

13. CONTRACT OBLIGATION............................................................................................13

14. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ...........................14

15. INSURANCE REQUIREMENTS....................................................................................14

16. PARTNERSHIPS ..........................................................................................................14

17. COMMITMENT OF FIRM KEY PERSONNEL ...............................................................14

18. AWARD.........................................................................................................................14

19. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................15

20. EQUITY IN CONTRACTING .........................................................................................15

21. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................15

22. ADDENDUMS ...............................................................................................................16

APPENDIX A SIGNATURE PAGE ...............................................................................................

APPENDIX B SAMPLE CONTRACT, INSURANCE REQUIREMENTS .......................................

APPENDIX C FORMAL TASK AUTHORIZATION (FTA) .............................................................

Request for Proposal

Template Revised: 08/01/2025

Specification No. PW25-0244F

Page 3

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Procurement and Payables Division by the

date and time specified in the Request for Proposal page.

The following items make up your submittal package:

One electronic copy of your complete submittal package

Signature Page (Appendix A)

Proposal Content to be Submitted (Section 10)

After award, the following documents will be executed:

Services Contract (See sample in Appendix B)

Certificate of Insurance and related endorsements (Appendix B)

Request for Proposal

Template Revised: 08/01/2025

Specification No. PW25-0244F

Page 4

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541380Testing Laboratories

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