Project Information

Bid Title

PN ENN000125 - Timnath Pedestrian Trail Fence Project ITB

Issuing Agency

Larimer County

Location

Colorado

Published Date

Nov 5, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

B25-18

Original Source

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Bid Documents

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Project Description

Due Date	Number	Title	Documents	Contact
2025-12-03	B25-18	PN ENN000125 - Timnath Pedestrian Trail Fence Project ITB	Bid Doc	Christal Bateman, Purchasing Agent cbateman@larimer.org 970-498-5956

Attachment Preview

INVITATION TO BID (ITB)

ITB #B25-18

PN ENN000125 - Timnath Pedestrian Trail Fence Project

ITB SUMMARY:

Description of Work: Construct approximately 8,000 feet of fencing along the Poudre River Trail.

All bidders shall be experienced highway contractors and must be experienced in fence construction

and in the use of the Colorado Department of Transportation’s Specifications for Road and Bridge

Construction. Larimer County may require the apparent low bidder to submit a Statement of

Qualifications prior to award. The County reserves the right to reject a bid from a Contractor

considered unqualified.

VIRTUAL PRE-BID MEETING: November 13, 2025 @ 1:00 p.m. (MT)

Bidders are requested (not required) to attend and participate in the conference. Vendors should read

the entire bid document prior to the Pre-Bid Meeting.

TO ATTEND THE VIRTUAL PRE-BID MEETING:

https://larimer-org.zoom.us/j/98497097614?pwd=Xc849fhPFRsraZfbKxyndj21eKiE5U.1&jst=3

Join by Phone: +1 719 359 4580 US or One tap mobile +17193594580,,98497097614#,,,,*737525# US

Meeting ID: 984 9709 7614 Passcode: 737525

QUESTION DEADLINE: November 19, 2025 @ 4 p.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you

do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your

questions. No questions will be accepted after the date and time referenced above. All questions

received will be answered via Addendum only.

DEADLINE FOR SUBMITTALS/BID OPENING: December 3, 2025 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via the

Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced

above, at which time they will be publicly opened and read aloud.

TO ATTEND THE VIRTUAL BID OPENING:

https://larimer-org.zoom.us/j/94891140972?pwd=5pe9EMOYXLmV2pIO3lNqJgeJLQ9GOy.1

Join by Phone: +1 719 359 4580 or One tap mobile +17193594580,,94891140972#,,,,*638361# US

Meeting ID: 948 9114 0972 Passcode: 638361

BIDNET PORTAL / ITB OFFICIAL WEBSITE:

To submit your bid and view official solicitation documents and addenda only available on the BidNet

portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Christal Bateman, batemach@co.larimer.co.us, 970-498-5956

NOTE: Unauthorized contact with an AVI employee or County employee other than the Contact

Person listed above or Purchasing Manager regarding this bid may result in disqualification of your bid.

ITB #B25-18

Page 1 of 4

1. GENERAL INSTRUCTIONS FOR BIDDERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

1.2 Bid Preparation:

Bidders are responsible for all costs associated with preparing and submitting their bid. Bids must be

completed in ink or typewritten on County-provided forms, and must not include conditions outside the

specifications unless specifically requested in the special instructions. Non-conforming bids may be rejected.

All bid prices must be furnished exclusive of Federal, State, and Local taxes.

1.3 Bid Submission:

Bidders must be registered with BidNet in order to submit a bid; registration is free. Larimer County strongly

recommends bidders register well in advance of the submittal deadline to ensure they have adequate time to

upload and submit their bid.

It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through BidNet by

the submission deadline. Bids will be time-stamped by BidNet upon receipt; BidNet does not allow for

uploading or submitting Bid documents after the Bid submittals deadline has passed, so allow adequate time to

upload and submit your Bid prior to the deadline. Larimer County will not accept uploads that are “saved” but

not “submitted”. To verify that a Bid has been submitted successfully, Bidders may contact BidNet Support, or

verify, via the Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.

1.4 Consideration of Bids:

It is understood that Larimer County reserves the right to reject any and/or all bids and to waive informalities

and irregularities in bids, and to accept the bid that, in the opinion of Larimer County, is in the best interests of

Larimer County. No bid is contingent on the purchase of all items listed. Prices and terms must remain in

effect until a contract has been executed.

If, in the sole judgment of the Board of County Commissioners, the bids are substantially equal, the Board may

grant the contract to a company(ies) located in Larimer County, however this is not applicable in the case that

Federal funds are used.

1.5 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

1.6 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women's business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Bidders they will be afforded full and fair opportunity to submit a Bid in

response to this ITB and they will not be discriminated against on the basis of age 40 and over, race, sex

(including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender

identity, gender expression, military or veteran status, or any other applicable status protected by Federal,

State, or local law in consideration for award.

ITB #B25-18

Page 2 of 4

1.7 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 45 days after receipt of

the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise

stated and agreed to by County).

1.8 Public Records:

All information submitted in response to this bid is subject to disclosure under the Colorado Open Records Act

(“CORA”).

1.9 Insurance:

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation, see Contract Attachment B –

Insurance Requirements published as a separate attachment with this invitation to bid. This valid COI must

be received by Larimer County within 15 calendar days of the Notice of Award and must include Larimer

County listed as Additional Insured and Certificate Holder.

1.10 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711.

“Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable

if advance notice is not provided.

1.11 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the

System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

The Keep Jobs in Colorado Act (§ 8-17-101, et. seq., C.R.S.) requires that contractors who work on a public

works project financed in whole or in part by the state, counties, school districts, or municipalities of Colorado,

meet the 80% Colorado labor requirement on that public works project, as defined in § 8-19- 102(2), C.R.S.

See https://cdle.colorado.gov/dlss/labor-laws-by-topic/job-postings-and-hiring/keep-jobs-in-colorado-act for

more information regarding this Act, which applies to Public Works projects only. The definition of

Public Works along with other “Frequently Asked Questions” about this Act may be found at:

https://cdle.colorado.gov/sites/cdle/files/Keep%20Jobs%20in%20Colorado%20FAQs%20October%202020%2

0accessible.pdf

Refer to Attachment C – Project Special Provisions, Special Notice to Contractors, Section 3, for any Buy

American requirements applicable to this project.

Unless otherwise approved by the Engineer, the awarded Contractor shall perform, with its own organization,

not less than 30 percent of the total original contract amount.

The Contractor certifies that by submitting an offer, neither the contractor nor subcontractors, the organization

nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal

government and do not appear on the Excluded Parties List System (EPLS) maintained by the General

Services Administration (GSA).

ITB #B25-18

Page 3 of 4

2. BIDDING INSTRUCTIONS:

The following items are part of the bid. If any of these items cannot be located, please contact the Purchasing

Agent identified on the first page of the Invitation to Bid (ITB).

 Bid Package

o General Instructions

o Bidding Instructions

o Bid Form

o Bid Bond

o Anti-Collusion Affidavit

o Certificate of Intent to Sublet

 Attachment A - Bid Schedule (In Excel format)

 Attachment B – Sample Contract, Insurance Requirements, and P&P Bonds

 Attachment C – Special Provisions

 Attachment D – Construction Plans

Bidders are required to submit one (1) PDF file containing the following documents, in the order listed below:

1. Bid Form

2. Bid Bond

3. Anti-Collusion Affidavit

4. Certificate of Intent to Sublet

5. Bid Schedule

In addition, bidders are required to submit the Bid Schedule in Excel format as a separate file. For the

avoidance of doubt, the Bid Schedule must be submitted both:

 Within the PDF file accompanying the other required documents listed above, and

 As an individual Excel file.

Each Bid must be accompanied by a Bid Guaranty consisting of a Bid Bond in the amount of five percent (5%)

of the contractor’s bid, without conditions, payable to Larimer County or your bid will be considered non-

responsive and your bid will be rejected. The sample Bid Bond included in these bid documents should be

used. Bid Guaranties may be held until the contract is awarded, provided the time from bid opening to contract

award does not exceed 30 days. Payment and Performance Bonds in the amount of 100 percent of the Award

Vendor’s Contract price must be supplied prior to any work beginning.

Each bid must contain a unit bid price for each item shown in the Bid Schedule. Failure to provide the Bid

Schedule in both required formats and in the specified manner may result in the disqualification of your bid.

The signed Anti-Collusion Affidavit must be submitted with the bid or the bid will be deemed non-

responsive and rejected.

ITB #B25-18

Page 4 of 4

BID FORM

B25-18, PN ENN000125 - Timnath Pedestrian Trail Fence Project

TO THE BOARD OF COUNTY COMMISSIONERS,

Larimer County, Colorado

I/We have examined the Plans and Specifications and the site of the proposed work and receipt of

Addendum No(s).

is hereby acknowledged.

I/We understand and accept the proposition that the Estimate of quantities is approximate only, that the

quantities are subject to either increase or decrease and propose to perform any increased or decreased

quantities of work at the unit price named in this Bid, except for alterations provided for in the Specifications.

I/We agree that the Invitation for Bids, Bid Requirements and Conditions, the Plans and Specifications,

any Special Provisions, and this Bid shall form and be part of the Contract to be signed by me/us if this Bid is

accepted, and that I/we will furnish a Contract Bond in a penal sum equal to the estimated contract price, with

surety, or sureties, to guarantee the completion of the work and also to guarantee that all material and labor

upon this work, or incidental to the completion of this work, shall be fully paid for.

I/We acknowledge the “Keep Jobs in Colorado Act” codified at § 8-17-101, et seq. of the Colorado

Revised Statutes and agree that Colorado labor will be employed to perform at least eighty percent (80%) of

the work.

I/We hereby propose to furnish all labor, machinery, equipment, materials and supplies, and to sustain

all the expense incurred in doing the work hereinafter described for what is known as: Bid No. B25-18, PN

ENN000125 - Timnath Pedestrian Trail Fence Project, that may be awarded the undersigned in pursuance of a

certain advertisement of the Board of County Commissioners, Larimer County, Colorado, dated November 5,

2025, a copy of which advertisement is attached and made a part hereof, and in accordance with the full

details, Plans and Specifications as prescribed by said Board of County Commissioners and under the

direction and according to the instructions of said Board or their authorized assistants, for the prices named in

the Bid.

I/We agree to protect my/our employees on this contract, if awarded to

,

by adequate compensation insurance.

I/We agree that any Extra Work or materials which the said Board may order in writing is to be paid for

either at a lump sum or unit prices agreed upon prior to the work on the force account basis as specified in the

Specifications, the force account bills to be checked and signed at the end of each day by the engineer or

inspector in charge, and the Contractor's representative; provided that no class or item of work or material for

which a unit bid price is provided in this Bid is to be classified as Extra Work.

I/We hereby agree to execute a Contract and Bond and supply Insurance Endorsement forms provided

by the said Board within fifteen (15) days (or such further time as may be allowed in writing by the Board) after

receiving notification of the Award of Contract based on this bid, and in case I/we do not, the Board may

proceed to award the contract to another, re-advertise the work for bids, or proceed in any lawful manner they

deem advisable, and the accompanying Guaranty shall become forfeited to Larimer County, Colorado as

liquidated damages.

I/We hereby agree to commence the work within thirty (30) days following the date of award unless

such time for beginning the work is changed by the Engineer in the "Notice to Proceed".

BID FORM Page 1 of 2

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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