Project Information

Bid Title

Residential Solid Waste and Curbside Recycling Collection Services

Issuing Agency

Town of Scarborough, Maine

Location

Maine

Published Date

Feb 11, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 272026

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

RFP 272026

Description

The intent of this contract is for a duration of 3, 5, or 7 years, depending on selected bid.

1. All residential solid waste will be collected and disposed of once a week ( 5-day schedule) to include curbside recyclable materials once a week (5-day schedule).
2. Solid waste collection will be limited to carts provided by the Town. Any waste outside of the carts provided by the Town will be deemed ineligible for collection.
3. Curbside collection shall be restricted to residential homes located on Town-accepted roads, or, roads that have been petitioned for acceptance.

RFP 272026

Pre-Bid Date	Bid Opening	Awarded
-	3/05/2026

Notes

All bids must be submitted by Thursday, March 5th at 10:00 a.m.

Attachment Preview

REQUEST FOR PROPOSALS

272026

SEMI-AUTOMATED/AUTOMATED CURBSIDE COLLECTION SERVICE

FOR MUNICIPAL SOLID WASTE AND RECYCLABLE MATERIAL

Town of Scarborough

P.O. Box 360

259 U.S. Route One

Scarborough, Maine 04070-0360

Released on February 5, 2026

Proposals Due on March 5, 2026

RFP 272026​

​

​

​

​

​

​

​

​

​

Feb 5, 2026

Instructions:

Request for Proposals

Sealed Proposals will be received in the Town Clerk’s Office, Scarborough Town Hall, 259 US

Route 1, Scarborough, Maine 04074 until 10:00 am on March 5, 2026 from parties interested

in providing a submittal package for the Town of Scarborough Curbside Trash Collection.

The proposals, if mailed, should be addressed as noted below: Faxed proposals will not be

considered.

Attention: Town of Scarborough, Purchasing Agent

Request for Proposal (RFP) Number: 272026

Trash Collection

259 US Route One

PO BOX 360

Scarborough, ME, 04070-0360

The Town reserves the right to accept or reject any and all proposals.

A Vendor’s failure to submit its proposal prior to the deadline will cause the proposal to

be disqualified. Late proposals or amendments will not be opened or accepted for

evaluation.

All proposals submitted shall become property of the Town of Scarborough and will not

be returned.

Contact Information:

For questions related to the RFP process:

Kim Morrison, Purchasing Specialist

Email – kmorrison@scarboroughmaine.org

Phone 207-730-4083 / Fax 207-730 4088

The preferred contact method is email. All inquiries or requests concerning this Request for

Proposals shall be made in writing and must be received before the close of business two

days prior to the deadline to the attention of Kim Morrison, Purchasing Specialist. The Town

is not responsible for oral interpretations given by any Town employee or representative.

Prospective bidders are responsible for registering with the Purchasing department in order to

receive any amendments or addendums to the Proposal.

2

RFP 272026​

​

​

​

​

​

​

​

​

​

Feb 5, 2026

1.0​ SCOPE OF WORK

The intent of this contract is for a duration of 3, 5, or 7 years, depending on selected bid.

a)​ All residential solid waste will be collected and disposed of once a week ( 5-day schedule) to

include curbside recyclable materials once a week (5-day schedule).

b)​Solid waste collection will be limited to carts provided by the Town. Any waste outside of the carts

provided by the Town will be deemed ineligible for collection.

c)​ Curbside collection shall be restricted to residential homes located on Town-accepted

roads, or, roads that have been petitioned for acceptance.

1.1​ QUALIFICATIONS OF BIDDERS

No agreement shall be awarded to any bidder who, as determined by the Town, is not qualified

to perform satisfactory service due to an unsatisfactory record or inadequate experience, or

who lacks the necessary capital, organization and equipment to conduct and complete the

services in strict accordance with the specifications.

All bidders hereunder must furnish satisfactory evidence to the Town that they have operated,

presently operate, or have the ability to operate a municipal collection service, including

collection of recyclables and are familiar with all weather conditions prevailing in this area.

Bidders with the experience outlined shall submit a list of geographic areas in which they are

collecting municipal waste and/or recyclable material with their proposal. These areas may be

subject to inspection by personnel selected by the Town. The list of communities shall include

length and type of contract, name and size of municipality, and name of contact person at the

community.

Each proposal shall include the name and address of the owner, all principals and/or partners,

and all stockholders holding greater than ten (10%) percent of authorized and issued stock.

Each proposal, if a corporation, shall include the state of incorporation and its principal officers.

Each proposal, if it is not a Maine corporation, must include a certified copy of the certificate to

do business in the State of Maine.

All bidders shall be required to demonstrate to the satisfaction of the Town that they have

adequate financial resources, experienced personnel and expertise to perform services required

by the specifications and shall furnish such information and/or proof of these qualifications,

including the qualifications of the person(s) the bidder will make its manager and contact

person, with their proposals.

3

RFP 272026​

​

​

​

​

​

​

​

​

​

Feb 5, 2026

The Contractor shall submit proof of their ability to obtain a performance bond with the bid.

This Contract may not be assigned, sublet, or transferred without the written consent of the

Town.

1.2​ INVENTORY OF EQUIPMENT

Bidders proposing to collect and transport municipal solid waste and recyclables shall supply with

their bid a detailed inventory of all their equipment to be dedicated to the performance of this

Contract showing each type by model, year of manufacture, anticipated remaining useful life and

all accessories for each piece listed. All leased equipment shall be separately listed and the time

remaining on each leased machine shall be shown as well as any options of renewal. Any

equipment to be used during the term of this Contract shall not exceed seven years of age at any

time. Delivery guarantees by manufacturers of new equipment that is to be purchased shall be

attached to the Bid document.

The Contractor shall supply all equipment, materials, and labor required to complete the work. The

cost and expense of all the necessary labor, tools, material, and equipment required to complete

the work shall be included in the prices stated in the Bid. The Contractor shall be responsible for:

(1) assuring that solid waste is collected & disposed consistent with the terms of Scarborough’s

solid waste ordinance, and (2) maintaining the quality of the recyclable material and making

every attempt to minimize contamination of the recyclable material. Any recyclable material

contaminated during the collection process and unacceptable for processing at ECOMAINE shall

be disposed of by the Contractor at the Contractor’s sole expense if it is proven that the

Contractor knowingly accepted the contaminated material. ECOMAINE shall be the final

authority on material that is deemed to be contaminated and unacceptable for processing.

1.3​ BIDDER RESPONSIBLE TO LEARN LOCAL CONDITIONS

Bidders are cautioned to examine carefully the conditions affecting the collection and transportation

of municipal solid waste and recyclables and to acquaint themselves with the quantity and character

of the material to be handled under this Contract.

In the Town of Scarborough residential properties are eligible for curbside residential municipal

solid waste and recyclable collection service. The total number of collection stops per week is

approximately 8,200. The annual weight of Municipal Solid Waste (MSW) collected is approximately

9,000 short tons.

Each bidder is cautioned to become fully familiar with the Town and all the physical characteristics

of the Town of Scarborough which in any way affect the bid and all services contemplated herein.

Submission of a bid shall be deemed conclusive evidence that the bidder is fully acquainted with

4

RFP 272026​

​

​

​

​

​

​

​

​

​

Feb 5, 2026

and shall be fully responsible for any restrictions, constraints, or any physical difficulties inside the

municipal boundaries of the Town of Scarborough, including the site(s) to which the waste and

recyclables shall be delivered and processed. It is the bidder’s responsibility to base their bid upon

conclusions that are drawn from their own investigations.

No trip performed in fulfillment of the obligations in this Contract shall include solid waste or

recyclables collected from any establishment other than those described in this Contract.

Recyclables from Scarborough shall not be mixed with material from entities outside Scarborough or

any other location, except as provided by these Contract Documents. It shall be the Contractor’s

responsibility to segregate and sort all recyclables for Scarborough to provide proper processing and

tracking of each material. All solid waste or recyclable material collected under this Contract shall be

delivered to the ECOMAINE Facilities in Portland unless otherwise directed by the Public Works

Director.

It shall be the responsibility of the Contractor to adhere to all applicable sections of Scarborough’s

Code of Ordinances and Solid Waste Disposal Policies, unless specified otherwise in this Contract.

The Contractor shall have the ability to add personnel or equipment to meet the demand for

services during periods of heavy material generation, such as during Springtime, Christmas holidays,

etc. The Contractor shall remove all properly prepared municipal solid waste and recyclable material

that is placed at the curb each week and that is covered by these Contract Documents.

1.4​ WORK TO BEGIN

Upon Acceptance of the bid by the Town, the general collection of municipal solid waste and

recyclables shall begin on July 1, 2026, or as directed by the Purchasing Agent. All bidders must

supply a local phone number, and have a designated supervisor or manager for the duration of the

contract, and have the ability to respond to complaints and requests for service within the same day

the information is received. It shall be the Contractor’s responsibility to retrieve any missed stops on

the same day they are missed.

1.5​ CONTRACT ADMINISTRATION

The Town of Scarborough, through the Purchasing Agent, shall administer the provisions of this

Contract. The collection schedule, the method of collection, and the transportation of material

collected must all be in a manner satisfactory to the Public Works Director. Decisions of the Public

Works Director will be final and a condition precedent to the right of the Contractor to receive

payment under their Contract. The Contractor shall submit monthly invoices for payment of work

completed in the previous 30 days. The Town shall forward payment within 30 days of receipt of

5

Commodity Codes

• NAICS 562111Solid Waste Collection

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.