Project Information

Bid Title

Municipal Fleet Lease Analysis

Issuing Agency

City of Takoma Park

Location

Maryland

Published Date

Jan 7, 2026

Closing Date

Feb 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

CMO #2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	CMO #2026-01
Bid Title:	Municipal Fleet Lease Analysis
Category:	City Manager's Office
Status:	Open
Bid Recipient:	David Eubanks, Deputy City Manager

Description: The City of Takoma Park is evaluating whether transitioning from a fleet ownership model to a leased fleet model would improve financial, operational, climate, and service performance outcomes. This scope of work solicits independent consulting services to conduct an analysis, develop recommendations, and support decision-making by City leadership and the City Council. Scope of ServicesScope of Work Evaluate the comparative financial, operational, and lifecycle performance outcomes of transitioning the City’s fleet from a ownership model to one or more fleet leasing models. Identify and compare available municipal fleet leasing models, including associated cost structures, contractual terms, risks, and alignment with the City’s fleet composition and operational needs. Assess the operational impacts of fleet leasing on staffing, maintenance practices, vehicle downtime, replacement cycles, and overall service delivery. Analyze how a fleet leasing model could affect the City’s electric vehicle transition strategy, charging infrastructure planning, and progress toward adopted climate goals. Identify and assess financial, operational, legal, and implementation risks associated with fleet leasing models and recommend strategies to mitigate those risks. Develop a structured implementation framework and supporting analysis that enables City leadership and the City Council to independently determine whether and how to proceed with a fleet leasing model. Timeline RFP Open: Monday, January 7, 2026 RFP Close: Monday, February 2, 2026, 11:59 P.M. EST Proposal Review: Tuesday, February 3, 2026 to Friday, February 6, 2026 Interviews (if requested): Monday, February 9, 2026 to Wednesday, February 11, 2026 Selected Firm Announcement: Friday, February 13, 2026 Initial Consultation to Begin Work: Monday, February 23, 2026 This goal is to complete the project by April 6, 2026 Publication Date/Time: 1/7/2026 12:00 AM Closing Date/Time: 2/2/2026 11:59 PM Submittal Information: Proposals must be submitted electronically to davide@takomaparkmd.gov. Contact Person: David Eubanks, Deputy City Manager City of Takoma Park 7500 Maple Avenue Takoma Park, Maryland 20912 Phone: 301-891-7202 Email: davide@takomaparkmd.gov Special Requirements: Submissions must include the following information to be considered complete. Firms are encouraged to be thorough, yet concise, and include each of the following: 1. Letter of Interest A general statement of why the Firm or team is interested in working with the City on this effort, with a brief narrative outlining your approach to the project and how the proposed project would be conducted. The letter should include certification that the proposal and price will remain in effect for ninety (90) days after the submission deadline. 2. Process of Services to be Provided A narrative description of the services to be provided to the City and the Firm’s approach to carry out the Scope of Services set forth in this RFP. The description of services should include an outline with information as to when the services would be provided and the approximate amount of time that the Firm would spend on these services. A list of other services or additional work hours that may be provided at additional cost may be included. 3. Qualifications and Experience The Firm must be a professional national or regional firm that provides professional and/or consulting services to public institutions and specializes in fleet leasing conversion analysis and/or financial impact analysis. The Firm must have a minimum of five (5) years of experience in related studies and must have successfully completed at least five (5) comparable projects. Please include a listing of current and past clients from the last five (5) years for which similar projects or processes have been completed. Describe the general scope of services provided for each. A company profile, including number of years in business, and a list of all persons who will be directly or indirectly involved in the project should be included. This description and identification of personnel should include the roles of each person and applicable experience in similar studies. 4. Capacity Provide assurance that the Firm is capable of providing the described services to the City of Takoma Park in addition to the other responsibilities or commitments of the Firm. Firms should have adequate staff capacity to handle the demands of the work. 5. Ability to Represent Takoma Park Firms should be able to represent the City of Takoma Park on issues of importance to the City without significant conflicts of interest related to the Firms’ other clients or the employees of the City of Takoma Park. Identify any conflicts of interest, potential conflicts with other clients of the Firm, or relationships with City staff. 6. Independence of Analysis The selected Firm shall be independent and objective in performing the services described in this Scope of Work. The consultant shall conduct the analysis solely in the best interests of the City and shall not advocate for, promote, or recommend any specific fleet leasing vendor, original equipment manufacturer (OEM), or financing entity based on any existing or anticipated business relationship. Miscellaneous: General clarifications and questions related to this RFP may be submitted in writing and emailed to davide@takomaparkmd.gov . Please include “RFP – Fleet Lease Analysis” in the subject line of the email. All questions will be answered via email. Related Documents: RFP: Fleet Leasing Analysis [CMO #2026-01] (PDF)

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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