Project Information

Bid Title

2026 Beverage Concessions for Event Center

Issuing Agency

Montrose County

Location

Colorado

Published Date

Jan 16, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	2026 Beverage Concessions for Event Center
Category:	Professional Services
Status:	Open

Description: Montrose County is accepting sealed proposals from an experienced contractor with outstanding credentials to provide alcoholic and non-alcoholic beverage services at the Montrose County Event Center.  Contractor will have the responsibility to ensure beverage sales are provided at public events as required by the Montrose County Event Center.   Contractor will have the right to provide beverage services at meetings, private parties and banquets.  The successful proposer will work with event promotors and coordinators to meet the event’s beverage needs.   The Montrose County Event Center is seeking a lease of space payment and a percent of gross sales agreement as offered by the proposer. The deadline for proposal submission is THURSDAY, FEBRUARY 12, 2026 at 2:00 p.m. Mountain Time. Publication Date/Time: 1/16/2026 7:00 AM Closing Date/Time: 2/12/2026 2:00 PM Contact Person: Questions must be sent to Faith Dunlap, fdunlap@montrosecounty.net no later than 2:00 PM MST on MONDAY, FEBRUARY 2, 2026. Answers to questions of general interest will be posted as an addendum on the Montrose County website (www.montrosecounty.net) no later than 2:00 PM MST on FRIDAY, FEBRUARY 6, 2026. Any clarifications or modifications to the RFP will also be posted on the Montrose County website as Addenda. Related Documents: RFP Beverage Concessionaire 2026 2026 Sample Concession Agreement

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

MONTROSE COUNTY EVENT CENTER BEVERAGE CONCESSIONS

Montrose County is accepting sealed proposals from an experienced contractor with

outstanding credentials to provide alcoholic and non-alcoholic beverage services at the

Montrose County Event Center. Contractor will have the responsibility to ensure

beverage sales are provided at public events as required by the Montrose County Event

Center. Contractor will have the right to provide beverage services at meetings, private

parties and banquets. The successful proposer will work with event promotors and

coordinators to meet the event’s beverage needs. The Montrose County Event Center

is seeking a lease of space payment and a percent of gross sales agreement as offered

by the proposer.

The deadline for proposal submission is THURSDAY, FEBRUARY 12, 2026 at 2:00

p.m. Mountain Time.

RFP PACKAGE CONTENTS

The complete RFP package Montrose County Event Center Concession(s) contains the

RFP, Attachments 1-4, and Forms A-D. If a proposer discovers any ambiguity, conflict,

discrepancy, omission, or other error, he/she must immediately notify the County and

request modification or clarification. Questions must be sent to Faith Dunlap,

fdunlap@montrosecounty.net no later than 2:00 PM MST on MONDAY, FEBRUARY 2,

2026. Answers to questions of general interest will be posted as an addendum on the

Montrose County website (www.montrosecounty.net) no later than 2:00 PM MST on

FRIDAY, FEBRUARY 6, 2026. Any clarifications or modifications to the RFP will also

be posted on the Montrose County website as Addenda.

GENERAL REQUIREMENTS

To be considered for award, proposers must:

1. Guarantee proposal through contract of one calendar year.

1

2. Meet or exceed minimum requirements outlined in the RFP.

3. Return all documentation requested. Addenda may be issued up to seven (7)

calendar days prior to the proposal deadline. Acknowledgment of all addenda

must accompany the proposal.

4. Clearly identify, for non-disclosure purposes, any information within the proposal

that is proprietary in nature or protected by copyright, trademark, or other

intellectual property law.

5. Submit one (1) original proposal (clearly marked Original) and three (3) copies

(marked Copy).

6. Seal and mark proposal package exterior: Beverage Concessions, Due

THURSDAY, FEBRUARY 12, 2026, 2:00 PM MST. The package exterior shall

also bear the name of the proposing firm.

7. Submit the sealed proposal package to Montrose County Event Center, Attn:

Faith Dunlap, 1036 N 7th Street, Montrose, CO 81401 no later than THURSDAY,

FEBRUARY 12, 2026 at 2:00 PM MST, our clock.

Failure to follow any of items 1-7 above may result in disqualification. Proposers should

retain a copy of their proposal for their own records. All proposals become the property

of Montrose County and shall not be returned.

In addition to a written submission, which shall be the official submission considered for

award purposes, bidding consultants must email an electronic copy to

fdunlap@montrosecounty.net. It is requested that the electronic copy be in a Word or

PDF format which is accessible for electronic screen readers, however, such is not a

factor to be considered in the award process.

SITE VISIT/COMMUNICATIONS

The proposer shall become familiar with the Fairgrounds property and all readily

available information about the fairgrounds, and shall make as many site inspections as

necessary to thoroughly understand the layout of the facility. Site visits prior to the

project award must be scheduled. Contact Faith Dunlap at

fdunlap@montrosecounty.net for an appointment.

2

Throughout the RFP process, from issuance through award, all communications must

be directed to Faith Dunlap, fdunlap@montrosecounty.net. Communication with other

county staff or officials regarding the RFP will be considered a violation of the terms of

the RFP and may result in disqualification from award consideration. Questions of

general interest will be addressed in an Addendum, posted to the County website, as

indicated in the RFP PACKAGE CONTENTS section above.

EVALUATION / AWARD OF CONTRACT

Proposals will be recorded, but not publicly opened on THURSDAY, FEBRUARY 12,

2026 at 2:15 PM MST at Montrose County Event Center, Meeting Room 1, 1036 N 7th

Street, Montrose, CO 81401.

Award(s) shall be made in the best interests of Montrose County. An Evaluation

Committee shall recommend contract award to the vendor(s) with the highest proposal

evaluation, using the following criteria: 1) experience in beverage operations; 2) menu

flexibility and ability to serve a diverse quality, 3) revenue to the County 4) special

considerations for existing agreements and programs. Revenue to the County is

defined as the amount bid for monthly concession privilege and space rental. The

County reserves the right to award the bid on the basis of the best overall value to the

County in the County’s sole determination.

It is anticipated that award will occur within one (1) month after the proposal deadline,

during a public meeting of the Board of County Commissioners (BOCC). See

www.montrosecounty.net for meeting schedules. All proposers will be notified of the

decision by mail. Upon award, contract documents will be issued; all required

documents must be returned within fourteen (14) calendar days.

The Board of County Commissioners may award based on the evaluation criteria

outlined in the Request for Proposals. In reviewing the proposals received, the County

3

reserves the right to reject, for any reason whatsoever, any and all proposals, and to

waive any informality or irregularity in a proposal. The award of contract may be based

on the complete proposal or any component thereof. The action to award a contract is

subject to approval by the Board of County Commissioners. The submission of a

proposal by any proposer does not in any way commit the County to enter into an

agreement with that proposer.

TIMELINE

Dates are subject to change with notification provided as necessary.

RFP Available on www.montrosecounty.net

Questions Deadline

Answers Provided

Proposals Due

Proposal Recording

Contract Approval

Contract Start Date

FRIDAY, JANUARY 16 ,2026,

5:00PM MST

MONDAY, FEBRUARY 2, 2026,

2:00PM MST

FRIDAY, FEBRUARY 6, 2026,

2:00PM MST

THURSDAY, FEBRUARY 12, 2026,

2:00PM MST

THURSDAY, FEBRUARY 12, 2026,

2:15PM MST

MAY 2026

JULY 1, 2026

RIGHT TO CONSTRUCT NEW FACILITIES

As funding becomes available, the Event Center may engage in improvement and/or

expansion projects. Montrose County reserves the right to plan, finance, and/or erect

new facilities, according to the County’s best interests, and may take any action

deemed desirable, including leasing new or other available facilities to restaurant or

other concessionaires.

4

BACKGROUND

The Montrose County Event Center is located just a short distance from historic

downtown Montrose. The facility is a 93,000 square foot building with multiple event

spaces that is well suited for hosting equine events, ticketed events, banquets, private

parties, fundraisers, and trainings. In 2025, the following types of events were hosted

at the facility and represented by count of days on property:

In 2025 the following types of event days happened/scheduled to happen:

Equine – (30-300 attendees) – 89

Youth Events – (500-1000 attendees) – 35

Fair Events – (50-400 attendees) – 7

Banquet (100-400 attendees) – 11

Ticketed Event – (500-1500) – 7

Meetings/Trainings – (10-100 attendees) 128

OBJECTIVES

Since the Event Center is a reflection of the surrounding community, the County desires

to contract with an experienced firm or firms capable of creating a memorable, quality,

beverage experience.

Contractor will be asked to work with the Montrose County Event Center staff to assure

that the beverage needs for all events are met.

COUNTY RESPONSIBILITIES

The County shall provide:

• Access to the kitchen, concession areas, and equipment as detailed in

CONCESSION LOCATIONS AND EQUIPMENT below and as shown on

Attachment #3 - Concession Layouts

• Electric, gas (heat), trash, and water utilities

• Janitorial and maintenance service to public areas within the terminal

5

Commodity Codes

• NAICS 561920Convention and Trade Show Organizers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.