Drainage Improvements 2025-A

Project Information

Bid Title: Drainage Improvements 2025-A
Issuing Agency: City of Stillwater
Location: Oklahoma
Published Date: Oct 12, 2025
Closing Date: Nov 5, 2025
Government Level: State & Local
Status: Closed
Ref. #: 38-2025
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation For Bid

Status Issued

Number 38-2025 (Drainage Improvements 2025-A)

Issue Date & Time 10/11/2025 06:00:00 AM (CT)

Close Date & Time 11/5/2025 03:00:00 PM (CT)

Question Cut Off Date 10/24/2025 05:00:00 PM (CT)

Notes
Notice is hereby given that the City of Stillwater will receive bids for the construction of:

Drainage Improvements 2025-A

Project 25TR02

Bid No. 38-2025

Scope of work to primarily include the following:

Construction of a Reinforced Concrete Box and associated work near the intersection of 5th and Orchard. Construction of a Reinforced Concrete Box, roadway restoration, new sidewalk and associated work near the intersection of 4th and Villa.

Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM on Wednesday November 5, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074.

To register for the City’s online bidding portal, visit https://stillwater.ionwave.net.

Bids shall be submitted as stated in the Instructions to Bidders.

Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same.

Bids will be referred to city staff for evaluation. The City Council may award a contract to the "lowest and best responsible bidder". The Council reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process. No bid may be altered, withdrawn, or resubmitted within 45 days after the date set for the opening of bids.

The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net. Questions regarding the bid package should be directed through the City’s bid portal, Ionwave.

Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall execute a contract within 14 calendar days of Notice of Award by the City. A contract embodying the terms set forth in the bidding documents shall be executed by the City/SUA within 60 days of the award of the Contract.

The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract.

Any agreement entered into as a result of this invitation to bid shall be construed under the laws of the State of Oklahoma, and the venue for enforcement of the agreement shall be Payne County in the State of Oklahoma.

The City may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through Ionwave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents.

A pre-bid conference will be held at 10:00 AM on Monday October 20, 2025 in Room 2073 of the Norman McNickle Municipal Building, 723 South Lewis, Stillwater, Oklahoma. Anyone that intends to submit a bid is recommended to attend this meeting. A Teams virtual meeting link will be offered via Ionwave to prospective bidders.

Contact Information

Name John McClenny

Address 723 S. Lewis Street
Stillwater, OK 74074 USA

Phone

Fax

Email john.mcclenny@stillwaterok.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8791360

Bid Attachments

File Name Description File Size

Project Manual.pdf
Project Manual 10.44 MB 329567 6986011

FINAL PLANS 4TH-VILLA AND 5TH-Orchard-Stillwater (1).pdf
Plans 25.29 MB 329567 6986010

014K_Bid Bond.pdf (please login to view this document) Bid Bond Form 447 KB 329567 5101290

015L_Business Relationship Affidavit.doc (please login to view this document) Business Relationship Affidavit 32 KB 329567 5171759

016M_NonCollusionForBids 2015 04 17.doc (please login to view this document) Non Collusion Affidavit 26 KB 329567 5171760

017N_Certificate NonDiscrimination.doc (please login to view this document) Certificate of Non Discrimination 30 KB 329567 5171765

018O_Contractor Qualifications Statement - FILLABLE.docx (please login to view this document) Contractor Qualifications Statement 42 KB 329567 5323635
Commodity Codes: NAICS 237110Water and Sewer Line and Related Structures Construction
NAICS 237310Highway, Street, and Bridge Construction
NAICS 237990Other Heavy and Civil Engineering Construction
NAICS 238910Site Preparation Contractors
NAICS 238990All Other Specialty Trade Contractors

Empower Your Bidding Strategy

Unlock Government BidHub's unparalleled access to high-quality, tailored bid information.

Access an extensive database of bids, including comprehensive local and state opportunities.
Receive customized alerts for the bids that matter most to your business.
Explore detailed specifications to ensure precise and competitive submissions.
Gain a competitive edge with up-to-date information and exclusive opportunities.

Start Free Trial

Type	Invitation For Bid
Status	Issued
Number	38-2025 (Drainage Improvements 2025-A)
Issue Date & Time	10/11/2025 06:00:00 AM (CT)
Close Date & Time	11/5/2025 03:00:00 PM (CT)
Question Cut Off Date	10/24/2025 05:00:00 PM (CT)
Notes	Notice is hereby given that the City of Stillwater will receive bids for the construction of: Drainage Improvements 2025-A Project 25TR02 Bid No. 38-2025 Scope of work to primarily include the following: Construction of a Reinforced Concrete Box and associated work near the intersection of 5th and Orchard. Construction of a Reinforced Concrete Box, roadway restoration, new sidewalk and associated work near the intersection of 4th and Villa. Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM on Wednesday November 5, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074. To register for the City’s online bidding portal, visit https://stillwater.ionwave.net. Bids shall be submitted as stated in the Instructions to Bidders. Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. Bids will be referred to city staff for evaluation. The City Council may award a contract to the "lowest and best responsible bidder". The Council reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process. No bid may be altered, withdrawn, or resubmitted within 45 days after the date set for the opening of bids. The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net. Questions regarding the bid package should be directed through the City’s bid portal, Ionwave. Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall execute a contract within 14 calendar days of Notice of Award by the City. A contract embodying the terms set forth in the bidding documents shall be executed by the City/SUA within 60 days of the award of the Contract. The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract. Any agreement entered into as a result of this invitation to bid shall be construed under the laws of the State of Oklahoma, and the venue for enforcement of the agreement shall be Payne County in the State of Oklahoma. The City may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through Ionwave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents. A pre-bid conference will be held at 10:00 AM on Monday October 20, 2025 in Room 2073 of the Norman McNickle Municipal Building, 723 South Lewis, Stillwater, Oklahoma. Anyone that intends to submit a bid is recommended to attend this meeting. A Teams virtual meeting link will be offered via Ionwave to prospective bidders.

Name	John McClenny
Address	723 S. Lewis Street Stillwater, OK 74074 USA
Phone
Fax
Email	john.mcclenny@stillwaterok.gov

Drainage Improvements 2025-A

Project Information

Empower Your Bidding Strategy

See Also

Privacy Preferences