Project Information

Bid Title

Administrative and Related Grant Services Chalk Level Area Housing Rehabilitation

Issuing Agency

City of Newnan

Location

Georgia

Published Date

Nov 4, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Administrative and Related Grant Services Chalk Level Area Housing Rehabilitation
Category:	Request for Proposals
Status:	Open

Description: Responding firms will be providing assistance to the NURA with the rehabilitation program. Respondents should be qualified to provide grant administration and related services including, but not limited to: Preparation of the Environmental Review Record; Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening; Assisting the NURA and Staff with Davis-Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the NURA with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents. The NURA and the City of Newnan aim to serve an approximate number of twenty-five (25) applicants. For more information, contact Andrew Moody, Special Projects Manager, by phone or email . Publication Date/Time: 11/4/2025 12:00 PM Closing Date/Time: 12/3/2025 2:00 PM Contact Person: Andrew Moody, Special Projects Manager Related Documents: RFP Administrative and Related Grant Services Chalk Level Housing Rehabilitation (PDF)

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Newnan Urban Redevelopment Agency

Requests for Proposals

Administrative and Related Grant Services

Chalk Level Area Housing Rehabilitation –

Department of Housing and Urban Development

Economic Development Initiative

Issue Date:

Issued By:

Inquiries:

November 4, 2025

City of Newnan Urban Redevelopment Agency

25 LaGrange Street

Newnan, GA 30263

Andrew Moody

Special Projects Manager

(678) 673-5414

amoody@newnanga.gov

Proposals Due:

Last Day to Register:

Bid Opening:

Monday, December 3, 2025 by 2:00 p.m., EST

Tuesday, November 18th, 2025, by 2:00 pm, EST

Monday, December 3, 2025 at 2:00 p.m., EST

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INTRODUCTION

The City of Newnan, Georgia is located 35 miles southwest of downtown Atlanta, on Interstate 85

South, and is the county seat of Coweta County, Georgia. Statements of qualifications and

proposals are being requested from consultants with a strong record in successfully assisting local

governments with grant writing for and implementation of grant funding issued by the Department

of Housing and Urban Development (HUD). The Newnan Urban Redevelopment Agency (NURA)

is a board consisting of nine members appointed by the Newnan City Council. The NURA is

charged with accelerating redevelopment in identified target areas in Newnan, primarily through

housing related programs. The NURA is seeking to contract with a reputable consulting firm for

the homeowner occupied housing rehabilitation program imbedded in the full program. The

purpose of the project is to provide for the rehabilitation of existing homes within the City’s

identified target area, the program has been designed to closely mimic the Community HOME

Investment Program through the Georgia Department of Community Affairs.

SCOPE OF WORK

Responding firms will be providing assistance to the NURA with the rehabilitation program.

Respondents should be qualified to provide grant administration and related services including,

but not limited to: Preparation of the Environmental Review Record; Preparation of

draw/disbursement requests; Assistance with financial administration of grant funds and record

keeping; Assistance with holding public hearings; Assistance with any required acquisition

following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting

the engineer/architect with preparation of bid documents, advertising and conducting the bid

opening; Assisting the NURA and Staff with Davis-Bacon and related labor requirements

including weekly payroll review and employee interviews; Assisting the NURA with meeting

Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out

documents. The NURA and the City of Newnan aim to serve an approximate number of twenty-

five (25) applicants.

ABOUT THIS DOCUMENT

This document is a Request for Proposal, but the lowest price proposed does not guarantee an

award recommendation. Competitive sealed proposals will be evaluated based on criteria

formulated around the most important features of the service. The proposal evaluation criteria

should be viewed as standards which measure how well a firm’s approach meets the desired

requirements and needs of the City. The NURA will thoroughly review all the proposals

received. The NURA reserves the right to select and subsequently reward the proposal which

best meets its required needs, quality levels, and budget constraints.

GENERAL INFORMATION AND SCHEDULE

It is the responsibility of the bidder to carefully read and follow the instructions as specified in this

RFP. This RFP has been issued on Tuesday November 4th, 2025. All Firms interested in submitting

a proposal MUST REGISTER the Firm’s name and appropriate contact information on or before

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Tuesday, November 18th, 2025. Registration must be submitted to Andrew Moody, Special

Projects Manager for the City of Newnan, at amoody@newnanga.gov.

BID SCHEDULE OF EVENTS

Title of RFP: Acquisition and

Installation of Electric Vehicle

Dates

Charging Stations

Date of Issue:

Tuesday, November 4th, 2025

Last day to register:

Tuesday, November 18th, 2025

Last day to submit questions: Wednesday, November 19th, 2025, 5:00pm EST

Date of final answers:

Wednesday, November 26th, 2025, 5:00pm EST

Proposal due date:

Monday, December 3rd, 2025, 2:00pm EST

Copies of proposal required:

1 original, 1 copy, 1 digital copy

Proposal submission location: Newnan City Hall, Planning and Zoning

Proposal opening location:

Newnan City Hall, 2nd Floor Conference Room

Bid opening date

Monday, December 3, 2025, 2:00pm EST

Funding source:

Department of Housing and Urban Development

Firm selection schedule:

Target date, December 10, 2025

Desired completion schedule: September 2031

Written responses to all written inquiries received by 5:00 PM ET, November 19th, 2025, will

be e-mailed to all firms on record with City of Newnan as having been issued the RFP on or before

November 26th, 2025. No City staff or other officials associated with the Project should be

contacted regarding this RFP other than the City staff named below. Doing so may result in

disqualification.

Andrew Moody, Special Projects Manager

City of Newnan

25 Lagrange Street

Newnan, Georgia 30263

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INSTRUCTIONS FOR SUBMITTING

Interested parties must submit one (1) original, one (1) copies, and one (1) digital copy of their

proposal and all relevant documentation no later than 2:00 p.m. Monday December 3rd, 2025.

Proposals submitted after the 2:00 p.m. deadline will not be accepted; no exceptions.

Submissions shall be placed in a sealed envelope marked “CHALK LEVEL AREA HOUSING

REHABILITATION GRANT ADMINISTRATIVE SERVICES,” and delivered to:

Andrew Moody, Special Projects Manager

City of Newnan

25 Lagrange Street

Newnan, Georgia 30263

Proposals may be submitted by mail, common carrier, or delivered in person. Digital copies must

be on a thumb drive (USB Drive), digital copies submitted by email are not acceptable. The NURA

shall not be responsible for proposals which are not properly addressed or directed to any other

department.

Proposers are cautioned that any documentation submitted with or in support of a proposal will

become subject to public inspection under the Georgia Open Records Act. Labeling such

information “Confidential” or “Proprietary” or in a similar manner will not protect this material

from public inspection upon request. All proposals become the property of the City and shall not

be returned to proposers.

Copies of the Request for Proposal may be picked up at 25 LaGrange Street or requested by email.

They are also available on the City’s website at https://www.newnanga.gov/

COST OF PROPOSAL

This Request for Proposal is not to be construed as a contract or as a commitment of any kind; nor

does it commit the NURA nor City of Newnan to pay for any cost incurred in the submission of a

response or for any cost incurred prior to the execution of a formal contract.

EVALUATION OF PROPOSALS

Awarding shall be based upon, but not limited to, the factors listed below, not necessarily in the

order of their importance:

• Consultant’s knowledge of guidelines and regulations and years of experience.

• Capacity to complete scope of work

• Consultant’s past performance and references

• Consultant’s experience in administration of this type of project

• Consultant’s current workload

• Consultant’s fee per home

• Unique Entity Identifier

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If a proposal is accepted, a successful respondent will be required to enter into a

contractual agreement with the NURA. All contracts will be reviewed and approved by

the City Attorney prior to execution.

EVALUATION CRITERA ASSESSMENT

City Staff will review and evaluate all proposals. During the evaluation process, the City Staff

may request additional information to further assist in assessing a proposal. Upon completion of

the interview process, City Staff will make a recommendation to the NURA. Final notification of

the selected firm will be given by e-mail or telephone.

RESERVED RIGHTS

The NURA reserves the right to accept or reject any and/or all proposals, to waive irregularities

and technicalities, and to request resubmission. Any sole response received by the first submission

date may or may not be rejected by the NURA, depending on available competition and timely

needs of the NURA. The NURA reserves the right to award the project to the respondent that is

most advantageous and in the best interests of the NURA. The NURA shall be the sole judge of

the proposal, and the resulting negotiated agreement that is in its best interest and its decision shall

be final. Additionally, the NURA reserves the right to make such an investigation or to request

clarifications, as it deems necessary, to determine the ability of any respondent to complete the

project.

All contracts are subject to Federal and State laws.. This project is covered under the requirements

of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged

to apply.

The NURA also abides by the following laws as they pertain to HUD Assisted Projects: Title VI

of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of

1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of

the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of

1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the

Architectural Barriers Act of 1968.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

The City of Newnan and the NURA are subject to the requirements of the Georgia Security and

Immigration Compliance Act. Accordingly, the requirements of O.C.G.A §13-10-91 and Georgia

Department of Labor Rule 300-10-01-02 will apply to this project. Compliance with these

requirements shall be attested by the execution of the Contractor Affidavit attached hereto. In the

event the contractor employs or contracts with any subcontractor(s) in connection with the project,

the contractor shall secure from such subcontractor(s) attestation of the subcontractor’s execution

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561110Office Administrative Services

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