Project Information

Bid Title

ADA Self Evaluation and Transition Plan

Issuing Agency

City of Redmond

Location

Washington

Published Date

Mar 9, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 10900-26

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 10900-26
Bid Title:	ADA Self Evaluation and Transition Plan
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit a Proposal The City is soliciting proposals from qualified consulting firms for development of the ADA Self Evaluation and Transition Plan for the public right-of-way. The selected consultant will work with the City to develop an ADA Self-Evaluation and Transition Plan that meets federal, state and city requirements. Questions Due Date: March 23, 2026 DocuSign submittal instructions Publication Date/Time: 3/9/2026 3:20 PM Closing Date/Time: 3/30/2026 2:00 PM Contact Person: Heidi Johnson Purchasing Supervisor Email: [email protected] Tel: 425-556-4201 Related Documents: RFP 10900-26 ADA Self Evaluation and Transition Plan RFP 10900-26 Attachment A - Consulting Services Agreement

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City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFP 10900-26

Request for Proposals

ADA Self Evaluation and Transition Plan

The City is soliciting proposals from qualified consulting firms for development of the ADA

Self Evaluation and Transition Plan for the public right-of-way.

Posting Date: March 9, 2026

Questions Due Date: March 23, 2026

Proposals Due: March 30, 2026, at 2:00PM (PST)

The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the

above referenced Request for Proposals (RFP).

Introduction

Title II of the ADA and Section 504 requires the City of Redmond, as part of a self-evaluation, to

assess the services, policies, and practices to modify any that discriminate against people with

disabilities. In 2007, the City of Redmond developed an ADA Self-Evaluation and Transition Plan.

This project will develop a new ADA Self-Evaluation and Transition Plan for the public right-of-way to

include elements in 28 CFR 35.105 and 28 CFR 35.150.d. The updated ADA Self-Evaluation and

Transition Plan will incorporate both quantitative data and qualitative insights gathered through an

outreach process, with a focus on engaging the ADA community. This approach will identify specific

barriers faced by individuals with disabilities when walking or rolling in the City’s public right-of-way,

shaping strategies and project prioritization to address their needs effectively.

The selected consultant will work with the City to develop an ADA Self-Evaluation and Transition

Plan that meets federal, state and city requirements. In 2025, the City completed an initial self-

evaluation of ADA data on sidewalks, curb ramps, and push buttons. The assessment identified data

gaps that need to be completed prior to development of the ADA Transition Plan. Self-Evaluation

component of the ADA Transition Plan will be to review the assessment completed in 2025 and

RFP 10900-26 – ADA Self Evaluation and Transition Plan

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collect the missing data. The ADA Transition Plan will develop a prioritized schedule to fund and

construct improvements that remedy identified barriers resulting in an accessible transportation

network.

Background

This ADA Transition Plan for the public right-of-way will focus on three main City assets. Sidewalks,

driveways as part of the sidewalk network, ADA curb ramps, and ADA push buttons. The goal is to

incorporate other elements of the public right-of-way in the future. The City anticipates awarding the

contract to one consultant.

The City anticipates a notice to proceed by July 2026 and project completion expected by Q3 2027.

Minimum Requirements

Consultants must have experience working with a mid-to large-size city within the last five years for

services like those expected by the City for this contract, including level-of-service development,

multimodal transportation planning, ADA codes and compliance, GIS data collection and analysis

using field observations and measurements, and identifying and scoping capital projects.

Consultants must have extensive knowledge of Federal and Washington State rules and regulations.

Prior experience working with the City of Redmond is preferred. Finally, consultants must have

experience conducting outreach and engagement activities that are ADA accessible and inclusive.

Scope of Work

Consultant Scope

The development of an ADA Self-Evaluation and Transition Plan will directly identify barriers and

issues to accessibility and develop projects and strategies that lead to a more accessible public

right-of-way for our most vulnerable road users. The Self-Evaluation component of the ADA Self-

Evaluation and Transition Plan will be an assessment of all facets of accessibility in Redmond’s public

right-of-way for sidewalks, driveways that are part of the sidewalk network, push buttons, and curb

ramps. The City has identified more than 5,300 curb ramp locations within city limits. Of these,

approximately 500 locations still need measurements, and about 1,400 locations do not have a curb

ramp installed. Push buttons accessibility and hardware type must be evaluated for approximately

880 push buttons. The City has also identified about 240 miles of sidewalk with an unknown number

of alley and driveway entrances and obstructions. Further detail of existing data is provided under

Task 3.

The ADA Transition Plan will use the information gathered during the Self Evaluation to develop a

prioritized schedule for improvements. This prioritized schedule will highlight the City’s funding

needs to construct improvements that remedy all identified barriers during the Self Evaluation,

resulting in a safe, equitable, and accessible transportation network.

RFP 10900-26 – ADA Self Evaluation and Transition Plan

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The consultant work program is organized into the following tasks:

1. Project Management and Coordination

2. Stakeholder Engagement

3. Data Collection and Self Evaluation Analysis

4. Barrier Removal

5. Implementation Schedule

6. Draft and Final Transition Plan

Task 1 – Project Management and Coordination

1.1 Project Coordination

The consultant team project manager will coordinate with the City’s project manager on a

regular basis (weekly or bi-weekly) throughout the duration of the project. The coordination

will address project scope/status, technical and policy direction, budget, schedule, and

meetings. Coordination will be via Teams, telephone calls, email, and in-person as

appropriate. One kick-off meeting is included in this task.

1.2 Progress Reports and Invoices

The consultant will prepare monthly progress reports and invoices.

Agency Support

•

The City’s project manager will regularly keep in contact with consultant team and

communicate internally to rest of City staff on progress and schedule.

Consultant Deliverables

•

Notes, emails, or other summaries of communication.

•

Monthly progress reports and invoices.

Task 2 – Stakeholder Engagement

In order to support the development of the ADA transition plan and provide a robust and inclusive

outreach process, the consultant will assist the City in the following areas:

•

Technical Support and attendance at an open house or other public event on up to two

occasions.

•

Development of an on-line public meeting (virtual town hall) and comment form as a

complement to the open house/s.

•

Development of materials including project flyer, briefing kit, and postcard with links to a

City Project Page for outreach at fairs/festivals.

•

Facilitation of a single targeted focus group.

RFP 10900-26 – ADA Self Evaluation and Transition Plan

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•

Technical support and attendance at up to three City Council or Committee meetings.

•

Summary of outreach.

The target audiences for outreach could include:

•

City agency staff

•

General Public

•

Federal/State oversight agencies

•

Social Service organizations

•

Education providers

•

Individuals/organizations representing individuals with disabilities

•

Lake Washington School District

•

Hospitals

NW ADA Center is a resource to the consultant team that can help provide input on outreach

materials, survey questions, and participating in the focus group (tasks 2.1, 2.2, 2.3).

2.1 Materials and Support for Public Outreach & Engagement

The consultant team will support the City in developing a project landing page on the City

website and materials/maps/postcards that can be used at City events. The consultant team

will coordinate with the City to schedule and staff an open house to present the project and

provide an opportunity for public input. It is anticipated that an open house will be staffed at

two separate times, once near the beginning of the project, and once after self-evaluation

and prior to prioritization of barriers.

The consultant team will also support City staff at up to three City Council or Committee of

the Whole meetings to provide updates and present the draft and final plans.

2.2 Online Public Meeting

The consultant team will support the City’s staff in the development of an online public

meeting that is ADA accessible that also provides opportunities for public comment. The

consultant team will work with City staff to identify online meeting options for providing

virtual participation. This online meeting will be open to the public for one month with

comment collected during that time. The consultant team’s work on this task will involve

developing an online survey that can be linked to the City’s website. Graphics developed

under task 2.1 above will also be provided in electronic format for inclusion in the virtual town

hall. The online survey and or other City supported fairs/festivals outreach can help recruit

participants for a targeted focus group.

2.3 Targeted Focus Group and Advisory Committee

Up to three Focus groups or advisory committee meetings will help provide a deeper

RFP 10900-26 – ADA Self Evaluation and Transition Plan

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understanding of the factors the disabled community finds important for updating pedestrian

areas in the City, as well as a better understanding of the main barriers in pedestrian areas.

Focus groups can also improve understanding for those providing services as well as clarify

how and where facilities are needed and establishing priorities for making investments. The

consultant team will assist the City in holding up to three two-hour focus group meetings at

an accessible location. Support from the consultant team will include development of a

facilitation guide and on-site facilitation. Participants may be recruited through City contacts

including ADA community groups, groups representing senior citizens, those expressing an

interest in participating from the online public meeting, comment forms and at other City

supported events.

Agency Support

•

Support in the development of the online public meeting

•

Designation of webpage on City’s website for ADA transition plan.

Consultant Deliverables

•

Provide support staff as necessary (e.g. providing sign language interpreter, translator,

etc. for outreach)

•

Reach out to individuals with limited mobility, vision, and hearing, as well as groups that

work with those individuals including schools and social service providers

•

Materials folios and flyers for City-supported events

•

Development of content for an online open house including on-line and paper comment

forms

•

Assistance with identification of stakeholders for public engagement, including

individuals/organizations representing those with limited mobility, vision, and hearing.

•

Preparation of materials for a focus group, facilitator guide, recruitment of participants.

•

Summary of outreach including summary of all outreach efforts including the focus group

as well as a summary of comments received.

Task 3 - Data Collection and Self Evaluation Analysis

Data is the foundation of this project, providing a clear understanding of what accessibility barriers

exist and what needs to be done to remove them. The self-evaluation for this project will be based

on data previously collected by the City and collection of missing data.

The City completed a review of its existing data on ADA curb ramps, sidewalks, and pedestrian push

buttons in 2025. The data review identified some gaps in City ADA data that may be needed for

development of the ADA Transition Plan. The Consultant will review the data collection analysis from

2025 and identify any additional data that may be needed for transition plan development.

RFP 10900-26 – ADA Self Evaluation and Transition Plan

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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