Project Information

Bid Title

APS Animal Care and Housing

Issuing Agency

Will County

Location

Illinois

Published Date

Dec 19, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

APS Animal Care and Housing

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PURCHASING DEPARTMENT

P. 815-740-4712

F. 815-740-4604

E. klynn@willcounty.gov

JENNIFER BERTINO-TARRANT

WILL COUNTY EXECUTIVE

KEVIN LYNN

DIRECTOR

County Office Building

302 N. Chicago Street

Joliet, IL 60432

December 19, 2025

To Whom It May Concern:

You are invited to submit your bid to provide Animal Care and Housing Services for the Will

County Animal Protection Services Department, 22452 Cherry Hill Rd, Joliet, IL 60433. The

contract is for a twelve-month period, commencing on February 1, 2026, through and including

January 31, 2027, with three (3) one (1) year renewal options at the County’s discretion.

Complete bid specifications are included, which will act as the contract and must be filled out

and returned as such.

Bids will be received in the Purchasing Department, 2nd floor, Will County Office Building, 302

North Chicago Street, Joliet, IL 60432, not later than 12:00 P.M., Friday, January 16, 2026, “As

so indicated by the time stamp clock of Will County”. Bids will be publicly opened and read by

the Will County Executive or her representative at 12:05 P.M., Friday, January 16, 2026, at the

same location.

The bidder acknowledges the right of the County of Will to reject all bids and to waive non-

material informality or irregularity in any bid received as may be specified in the solicitation.

Should you have any questions regarding this bid, please send them in writing to the Will

County Purchasing Department at purchasing@willcounty.gov.

We welcome your bid.

Sincerely,

Kevin Lynn

Kevin Lynn

Purchasing Director

ADVERTISEMENT OF BID

ANIMAL CARE AND

HOUSING SERVICES

SEALED BIDS TO PROVIDE ANIMAL CARE AND HOUSING SERVICES FOR THE

WILL COUNTY ANIMAL PROTECTION SERVICES DEPARTMENT, 22452 CHERRY

HILL RD, JOLIET, IL 60433, WILL BE RECEIVED AT THE WILL COUNTY

PURCHASING DEPARTMENT, WILL COUNTY OFFICE BUILDING, 302 N CHICAGO

ST., JOLIET, IL 60432, UNTIL THE HOUR OF 12:00 P.M. FRIDAY, JANUARY 16, 2026.

BIDS WILL BE PUBLICLY OPENED AND READ BY THE WILL COUNTY EXECUTIVE

OR HER REPRESENTATIVE AT 12:05 P.M. FRIDAY, JANUARY 16, 2026, AT THE WILL

COUNTY OFFICE BUILDING, 302 N CHICAGO ST., JOLIET, IL, 60432, 2ND FLOOR.

SPECIFICATIONS AND CONDITIONS OF THE BID ARE AVAILABLE AT

www.demandstar.com, www.willcounty.gov AS WELL AS THE PURCHASING

DEPARTMENT, 2ND FLOOR, WILL COUNTY OFFICE BUILDING, 302 N CHICAGO ST.,

JOLIET, IL 60432, (815) 740-4712 OR EMAIL purchasing@willcounty.gov

THE TENDERING OF A BID TO THE COUNTY SHALL BE CONSTRUED AS

ACCEPTANCE OF THE SPECIFICATIONS. THE COUNTY OF WILL RESERVES THE

RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS OR PROPOSALS RECEIVED IN

WHOLE OR IN PART.

BY ORDER OF THE WILL COUNTY EXECUTIVE, JENNIFER BERTINO-TARRANT

INSTRUCTIONS TO

BIDDERS ANIMAL CARE

AND HOUSING SERVICES

SUBMITTAL REQUIREMENTS:

Each of the following documents shall be submitted by the bid time mentioned herein in order

that the bid will be considered:

1. Summary of Experience and Management Information

2. Certificates of Insurance

3. Signed Copy of Prime Contractor Certification

4. Signed and completed Bid Form

5. Signed and completed Receipt of Addenda Form

GENERAL SPECIFICATIONS:

Bidders are invited to submit sealed bids for Animal Care and Housing Services for the Will

County Animal Protection Services Department, 22452 Cherry Hill Rd, Joliet, IL 60433. The

contract is for a twelve-month period, commencing on February 1, 2026, through and including

January 31, 2027, with three (3) one (1) year renewal options at the County’s discretion.

The guidelines provided by Will County Animal Protection Services is divided into 6 key areas:

I. Required Information from Bidders

II. Evaluation and Selection

III. Scope of Work, Staffing and Duties

IV. Insurance Requirements

V. Pricing and Compensation

VI. Nature of the Contract

VII. Exhibits

We appreciate you working with us on this program evaluation, and we look forward to learning more about

your company’s capabilities and offerings.

I. REQUIRED INFORMATION FROM BIDDERS

SEALED BIDS:

Sealed bids will be received in the Purchasing Department, 2nd floor, Will County Office

Building, 302 N. Chicago St., Joliet, IL 60432, not later than 12:00 P.M., Friday, January

16, 2026, “as so indicated by the time stamp clock of Will County”.

BIDS RECEIVED AFTER THIS TIME WILL NOT BE ACCEPTED.

Sealed bids will be publicly opened and read aloud by the Will County Executive or her

representative at 12:05 P.M. Friday, January 16, 2026, at the Will County Office Building,

302 N. Chicago St., 2nd floor, Joliet, IL 60432.

Bids must be made in accordance with the instructions contained herein.

Bid forms shall be completely filled out either typewritten or in ink and shall not be

detached from this binding. The complete set of Contract Documents shall be submitted

with the proposal in triplicate with ONE ORIGINAL, TWO COPIES, AND ONE

DIGITAL COPY ON AN ELECTRONIC STORAGE DEVICE, CLEARLY MARKED. In

the event of a conflict between the terms of the submitted Contract Documents and the

terms of the Bid Forms and Specifications, the terms of the Bid Forms and Specifications

shall prevail.

All Bid Forms and Specifications as attached hereto shall be used to form the Contract for the

work to be performed. Proposals shall be submitted on the forms furnished by the County of

Will in a sealed package, plainly marked, with the Bidder's name and address and the notation:

Bids shall be addressed to the Will County Purchasing Department, Will County Office

Building, 302 N. Chicago St., Joliet, IL 60432.

SIGNATURE OF BIDS:

The signature on bid documents shall be that of an authorized representative of bidder. An

officer or agent of the offering bidder who is empowered to bind the bidder in a Contract shall

sign the proposal and any clarifications to that proposal.

Each bidder, by making and signing his bid, represents that he has read and understands the

bidding documents. Any bid not containing said signed documents shall be non-

conforming and shall be rejected.

BIDDING PROCEDURES:

1. All bids must be prepared on the forms provided by the County and submitted in triplicate,

with ONE ORIGINAL, TWO COPIES, AND ONE DIGITAL COPY ON AN

ELECTRONIC STORAGE DEVICE, CLEARLY MARKED, in accordance with the

Instructions to bidders.

2. A bid is invalid if it has not been deposited at the designated location prior to the time and

date for receipt of bids indicated in the Advertisement for Bids or prior to any extension

thereof issued to the bidders.

3. Unless otherwise provided in any supplement to the instructions to bidders, no bidder shall

modify, withdraw or cancel his bid or any part thereof for ninety (90) days after the time

designated for the receipt of bids in the Advertisement for Bids.

4. Changes or corrections may be made in the bid documents after they have been issued and

before bids are received. In such cases a written addendum describing the change or

correction will be issued by the County of Will to all bidders recorded by the County of Will

as having received the bidding documents and will be available for inspection wherever

issued. Such addendum shall take precedence over that portion of the documents concerned,

and shall become part of the bid documents. Except in unusual cases, such an addendum will

be issued to reach the bidders at least five (5) days prior to date established for receipt of

bids.

5. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall

thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a

proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents,

or should they be in doubt as to their meaning, they shall, at once, and in any event, not later

than seven (7) days prior to bid due date, notify the County of Will, who will, if necessary,

send a written addendum to all bidders. The County of Will not be responsible for any oral

instructions. All inquiries shall be directed to the Purchasing Director. After sealed bids are

received, the bidder will make no allowance for oversight.

PRIME CONTRACTOR CERTIFICATION:

Included in this bid package is a prime contractor certification form. This form must be filled out

and returned with your bid package, or it will not be accepted.

QUALIFICIATIONS, CERTIFICATIONS, LICENSES:

Bidder shall have and if chosen as a Service Provider shall maintain for the term of the contract, all the

necessary qualifications, certifications, and/or licenses pursuant to Federal and State law and regulations to

provide the services required.

BIDDER’S QUALIFICATIONS:

All Bidders must be qualified bidders and demonstrate the capacity to provide animal care and housing to cats

and dogs in accordance with these specifications. Bidders must be successfully servicing as an existing animal

care facility for a minimum of one (1) year. References must be provided on the attached page. The County

reserves the right to inspect such facilities to determine if this criteria is met. Bidder’s must provide the

address of their physical location, which must be within 10 miles of the Will County, Illinois border and

within the state of Illinois.

Please provide the following information in your submittal:

A. Experience

In order to evidence your company’s depth and breadth of capability, describe your company’s experience

(minimum 1 year) with animal housing and care, wherein your company handled animal welfare onsite.

B. Management Information

- List total number of employees employed – full time and part time (by category:

administration/management, animal care, dog trainers, veterinarians, vet techs, other)

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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