Project Information

Bid Title

Public Works Training Room Area Flooring Replacement

Issuing Agency

City of Geneva

Location

Illinois

Published Date

Jan 6, 2026

Closing Date

Feb 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Public Works Training Room Area Flooring Replacement
Category:	Requests For Bids and Proposals
Status:	Open

Description: The City of Geneva is seeking qualified proposals for the replacement of about 2,500 square feet of hard surface flooring inside the Public Works building. Please see related documents for complete details. Publication Date/Time: 1/6/2026 12:00 PM Closing Date/Time: 2/2/2026 10:00 AM Contact Person: Pete Adams Facilities Manager Ph: 630-232-4560 padams@geneva.il.us Related Documents: Public Works Training Room Flooring Project Specifications

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City of Geneva

Public Works Training Room Area Flooring Replacement

REQUEST FOR PROPOSALS

for

The City of Geneva’s

Public Works Training Room Area

Flooring Replacement

January 2026

City of Geneva

Public Works Training Room Area Flooring Replacement

INDEX

PROJECT OVERVIEW & TERMS .......................................................................................................... 3

DESCRIPTION OF WORK ................................................................................................................... 3

MATERIAL............................................................................................................................................... 3

GENERAL REQUIREMENTS .............................................................................................................. 3

COLOR SELECTION............................................................................................................................. 5

PLANS ..................................................................................................................................................... 5

PERMITS................................................................................................................................................. 5

FACILITY INSPECTIONS..................................................................................................................... 5

SCHEDULE & WORK HOURS ............................................................................................................ 5

INSTRUCTIONS & REQUIREMENTS FOR PROPOSALS ................................................................ 6

PROTECTION TO PERSONS AND PROPERTY (INSURANCE) ................................................. 9

PREVAILING WAGE ........................................................................................................................... 11

GENERAL INFORMATION .................................................................................................................... 13

PROPOSAL FORM.................................................................................................................................. 15

PLANS/PHOTOS ..................................................................................................................................... 17

NOTICE TO BIDDERS

The City of Geneva (City) is seeking a qualified proposals for the replacement of

approximately 2500 Square Feet of hard surface flooring inside the Public Works buildings in

Geneva, IL. This work must be completed by the end of the City’s fiscal year, April 30, 2026.

Time and Place of Opening of Bids

Contractors shall submit two (2) complete copies of their bids in a single, sealed envelopes

with the words "PW Training Room Floors" clearly marked on them. Bids will be received by

the City of Geneva, Illinois until 10:00 a.m. on Monday; February 2, 2026 at the office of the

Geneva City Hall, located at 22 South First Street, Geneva, IL 60134, at which time the bids

will be publicly opened and read aloud. Proposals submitted after the time specified will be

returned to the bidder unopened. Bids that are not complete will not be read out loud after

opening and will be returned.

Bidders may withdraw their proposal providing the bidder makes a request to withdraw their

proposal in writing or in person before the scheduled time of the bid opening.

City of Geneva

Public Works Training Room Area Flooring Replacement

PROJECT OVERVIEW & TERMS

DESCRIPTION OF WORK

The City’s PUBLIC WORKS TRAINING ROOM AREA FLOORING REPLACEMENT project is for

the replacement of approximately 2500 square feet of hard surface flooring in the Public Works

training room and adjacent rooms. The existing flooring is either VCT or “peel & stick” vinyl flooring

applied directly to the concrete slab below. The City is seeking to contract the demolition and

replacement of these floors with a durable resilient flooring solution capable of maintaining long

term visual and performance integrity in an environment with heavy work boot traffic.

MATERIAL

The City is anticipating proceeding with a Luxury Vinyl Plank/Tile or Epoxy/other resilient coating

product, but will entertain bids for ANY resilient hard-surface flooring solutions/products. Bids will

be evaluated & selected based on trade-offs between price/cost, durability/warranty, ease of

maintenance, and the cosmetic desirability of the options available for the solution(s) submitted.

The flooring replacement includes replacement of the 4” vinyl cove base for the entire marked

area. Color of the base is to be selected to match the flooring selected.

GENERAL REQUIREMENTS

1. The bidder/contractor is responsible to field verify all measurements for estimating and

ordering materials.

2. The City is responsible for the removal of all moveable furniture, appliances, and equipment

in the affected areas. Cabinetry will remain in place.

3. The City is requiring the base bid price does NOT include demolition of the existing flooring

and vinyl cove base, but will be requesting alternate pricing to include the demolition. Whether

performed by the City or contractor, the City will directly arrange (a) dumpster(s) for demolition

related disposal.

4. Bidder/Contractor is to use existing onsite dumpsters for all waste generated in course of the

installation of the new flooring.

5. The bid shall include the cost to patch, level, and prepare the concrete slab as needed to meet

the preparation requirements for the resilient flooring product submitted by the bidder.

6. Provide thresholds or transitions as manufacturer specified where the new resilient flooring

transitions to the existing concrete slab (or ceramic tile in the bathrooms).

7. All work is to be done in a workmanship like matter. Contractor is responsible for keeping the

work areas clean and safe on a daily basis while work transpires removes from site any debris

and equipment no longer used in conjunction with the project in a timely fashion.

8. All finished work and materials shall be fully warranted for minimum two (2) years including

any labor costs involved with servicing.

9. All work to be performed in accordance with these specifications and manufacturer’s

recommendations.

10. If the bidder submits a manufactured flooring product (vs applied coating), the bidder is

responsible to provide no less than 50 Square Feet of surplus material for potential future

service or replacement needs.

11. Awarded contractor is required to utilize installation labor that has experience with the

manufacturer and products submitted.

City of Geneva

Public Works Training Room Area Flooring Replacement

TEMPERATURE: The City maintains heat and cooling to keep the spaces approximately 65-75

degrees Fahrenheit. Awarded contractor is required to notify the City along with bid package if

the installation of the flooring products bid requires temperatures outside of this range.

ALL installation related materials must be delivered and placed in the space to acclimate to the

conditions no less than 48 hours prior to the start of installation.

EXAMINATION & PREPARATION: Prior to beginning installation of the new flooring materials,

examine substrates for compliance with manufacturer requirements for maximum moisture

content and other conditions affecting performance of the Work.

1. Perform bond and moisture tests on concrete subfloors to determine if surfaces are sufficiently

dry to ensure proper bond of any applied adhesives or coatings.

2. Verify and address the finish of substrates are free of cracks, ridges, depressions, scale.

Remove substrate coatings and other substances that are incompatible with adhesives and

that contain soap, wax, oil, or silicone, using mechanical methods recommended by floor tile

manufacturer.

3. Alkalinity and Adhesion Testing: Perform tests recommended by flooring material

manufacturer. Proceed with installation only after substrates alkalinity falls within range on pH

scale recommended by manufacturer.

4. Moisture Testing: Proceed with installation only after substrates pass testing according to

flooring materials manufacturer's requirements to ensure adhesion and manufacturers’

product warranty apply.

5. Proceed with installation only after unsatisfactory conditions have been corrected.

INSTALLATION: Comply with product manufacturer's written instructions for installation or

application.

1. If submission includes a tile or plank product:

a. Lay out floor tiles from center marks established with principal walls, discounting minor

offsets, so tiles at opposite edges of room are of equal width. Adjust as necessary to

avoid using cut widths that equal less than one-half tile at perimeter.

b. Match floor tiles for color and pattern by using tile from cartons in same sequence as

manufactured and packaged, if so numbered.

c. Discard broken, cracked, chipped, or deformed tiles.

d. Scribe, cut, and fit floor tiles to butt neatly and tightly to vertical surfaces and

permanent fixtures including built-in furniture, cabinets, pipes, outlets, and door

frames.

e. Adhere floor tiles to flooring substrates using a full spread of adhesive applied to

substrate to produce a completed installation without open cracks, voids, raising and

puckering at joints, telegraphing of adhesive spreader marks, and other surface

imperfections.

f. Place resilient edge strips tightly butted to flooring and secure with adhesive. Install

edging

g. strips at edges of flooring which would otherwise be exposed

2. Extend flooring into toe spaces, door reveals, closets, and similar openings.

3. At doorways, extend flooring to center depth of the door frame.

CLEANING AND PROTECTION: Comply with manufacturer's written instructions for cleaning and

protecting flooring. Perform the following operations immediately after completing floor tile

installation:

City of Geneva

Public Works Training Room Area Flooring Replacement

1. Remove adhesive and other blemishes from exposed surfaces.

2. Sweep and vacuum surfaces thoroughly.

3. Clean resilient flooring by method recommended by resilient flooring manufacturer.

4. Protect flooring against damage during construction period to comply with resilient flooring

manufacturer’s directions.

COLOR SELECTION

Submissions are to include color and finish options for the product(s) submitted; preferably in the

form of paper marketing materials.

After City staff have selected a bid and advanced to the council for formal approval, the city will

notify the bidder presumed for the award for the bidder to provide actual material/color samples

for the City to choose from. The bidder will be promptly notified of the City’s final selection.

PLANS

The city has re-purposed partial plans from the Public Works building’s expansion during the

late 90s; marked to reflect the project’s circumstances. Plans and photos of the work area are

provided at the end of this document.

PERMITS

Permits are NOT required for flooring replacement in Geneva at this time.

FACILITY INSPECTIONS

The Contractor shall complete a thorough, initial inspection prior to submitting their proposal. The

Facility will be available for review on Friday January 23, 2026 at 8:30 am.

During the inspections only general clarifying questions will be answered. Any specific or term

clarifying questions are to be submitted in writing via email to the Facilities Manager at

padams@geneva.il.us by no later than Tuesday, January 27th 2026.

SCHEDULE & WORK HOURS

The City is seeking for work to be completed by no later than April 30th 2026.

The Bidder shall submit a construction schedule at the preconstruction meeting in substantial

conformance with the projected milestone dates listed below but no later than within 48 hours

after the pre-construction meeting.

Item

Facility Inspections

Deadline for Inquiries

Deadline for Addenda to be Posted

Bids Due & Opening

City Council Award

Notice of Award

100% Completion

Date

Fri, Jan 23, 2026

Tues, Jan 27, 2026

Thurs, Jan 29, 2026

Mon, Feb 2, 2026

Mon, Feb 16, 2026

Wed, Feb 18, 2026

April 30, 2026

Comment

8:30 am @ Public Works

10:00AM @ City Hall

All Punch List Items

Daily work is to be performed during operational hours, Monday to Friday from 7:00 am to

3:30 pm.

The Facilties will be closed and unavailable for work for the following scheduled City Holidays:

Presidents' Day

Spring Holiday

Memorial Day

Monday, Feb. 16, 2026

Friday, April 3, 2026

Monday, May 25, 2026

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238330Flooring Contractors

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