Project Information

Bid Title

External Audit Services

Issuing Agency

City of West Haven

Location

Connecticut

Published Date

Feb 9, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-30

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-30
Bid Title:	External Audit Services
Category:	City Bids & Solicitations
Status:	Open

Description: Please see the attached file below for all RFP information. Publication Date/Time: 2/9/2026 9:00 AM Closing Date/Time: 2/26/2026 12:00 PM Bid Opening Information: See RFP document information Contact Person: All questions regarding this request for proposal should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is noon Monday, Feb. 23, 2026. Related Documents: 2026-30-External Audit Services (PDF) 2026-30-External Audit Services-Pricing Excel Sheet (XLS) 2026-30-External Audit Services-W-9 Form (PDF) 2026-30-External Audit Services-Vendor Application Form (PDF) 2026-30-External Audit Services-West Haven Disclosure Form (PDF)

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City of West Haven

Request for Proposal # 2026-30

External Audit Services

PROJECT SUMMARY

The City and Board of Education (herein referred to as “City”, collectively) of West Haven,

Connecticut is requesting proposals from qualified firms of certified public accountants, in

accordance with the provisions of the Connecticut General Statutes, to express an opinion on the

fair presentation of its basic government-wide financial statements (annual, Federal, and Single),

including all component units of the City of West Haven.

In accordance with the City of West Haven Charter, The City is requesting proposals from

qualified independent Certified Public Accounting Firms to audit its financial statements for

three fiscal years, year ending June 30, 2026, Year ending June 30, 2027, and year ending June

30, 2028. At its sole discretion, the City of West Haven may cancel any year with written notice.

The respondent selected must have an office located within the State of Connecticut, and resident

staff must be able to offer the full range of auditing services required by the Request for

Proposals.

PROJECT TIMELINE

The expected start date will be July 01, 2026. There may be a transition period with the current

audit company prior.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required No

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site No

Site Location

Site Location Date & Time

Information Period Closing Date and Time 02/23/26 12:00 PM

Solicitation Closing Date 02/26/26 12:00 PM

Bid Opening Location Procurement Office, 355 Main Street, 3RD

Floor, West Haven, CT 06516

Advertising Location(s) New Haven Register, City Website

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.

Proposals received after this time and date specified above will be rejected. No oral, telephonic,

emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The City

reserves the right to reject any or all responses, and to waive any or all formalities in connection

with this request. Proposals which do not incorporate our requested format, including quoting

items as described, will not be considered. Unless otherwise stated in the solicitation. No

alternate responses will be considered unless alternate responses are specifically requested by the

city. The City reserves the right to award multiple vendors under this solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs

incurred in the preparation of a response to this request, or to procure the city contract for

services, supplies or equipment. The City will not reward any contractor who is not qualified

under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral

questions will not be accepted. (kchambers@westhaven-ct.gov).

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply. This contract is subject to state set-aside and contract compliance

requirements. If the Affirmative Action Plan or Set Aside plan is not approved prior to the award

of a construction contract, the City of West Haven will then need to retain 2% per month of the

total contract value until the contractor has submitted an approved affirmative action plan to

CHRO and CHRO has granted approval.

INQUIRIES FOR CLARIFICATION

The city will not respond to the Respondent(s) request(s) for oral interpretation and/or

clarification of the Solicitation Specifications for any reason. The city will respond to a

Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation

Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.

Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email

should include in the subject line RFP/RFQ/ITB (i.e. 2025-00). The body of the email should

contain the question or clarification. Every interpretation made to a Respondent will be in the

form of an Addendum or Question & Answer to the Solicitation Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondents are required to check the city website for addendum(s). Each respondent shall be

bound by such addenda whether received/viewed by the respondent.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of

the Solicitation results with the City's Purchasing Department. Protest must be submitted via

email, kchambers@westhaven-ct.gov.

The City will acknowledge receipt of a written protest. If the Purchasing Department

representative has not acknowledged receipt of the protest by the close of business on the

following days, please contact Kathy at the above phone number listed.

SCOPE OF SERVICES

Description of Government

General information about the city can be obtained on the City’s website,

www.cityofwesthaven.com.

Financial reports can be accessed through the Budgets & Reports section located on the Finance

Department page.

https://cityofwesthaven.com/162/Finance

Services

The City audit is to be performed in accordance with generally accepted auditing standards, the

standards set forth for financial audits in the U.S Government accountability Office's (GAO)

Government Auditing Standards (1994), the provisions of the federal Single Audit Act of 1984

(as amended in 1996) and U.S. Office of Management and Budget (OMB) Circular A-133,

Audits of States, Local Governments, and Non-Profit Organizations, and the provisions of

Sections 4-230 through 4-236 of the Connecticut General Statutes concerning the State Single

Audit Act and any other applicable/governing laws.

The City of West Haven uses all the funds included in the budget and the CAFR under general

ledger control, and account groups in its financial reporting. The city uses Tyler Technologies

MUNIS as its primary ERP system; Automatic Data Processing, Inc. (ADP) as its primary

payroll and benefits software; Quality Data Systems (QDS) as the City’s primary tax/assessment

software. Most City software platforms are SAAS solutions.

Financial statements will include the effect of any new Governmental Accounting Standards

Board Statements. The audit firm selected must provide an analysis of these statements well

before the implementation date and discuss modifications that will need to be made to the

present method of accounting and reporting on the city’s financial activities. In addition, the

audit firm must keep the Finance Director updated on a timely basis with all new accounting

guidelines through conferences and firm publications.

As part of the prior audits, the auditor prepared the government – wide financial statements and

related notes to those financial statements, Management and Discussion Letter, and working file

and updating of GASB 87, GASB 96, and GASB 101 schedules.

The city will provide the auditor with reasonable workspace. Auditors will also be provided with

reasonable access to a photocopier and scanner. The staff of the City of West Haven will provide

the following statements and schedules for the auditors to begin working which include but are

not limited to:

1. Adjusted Trial Balance for all funds

2. Detailed schedules of revenues and expenditures, expenses, accounts payable, accounts

receivable, and encumbrances

3. Detail of balance sheet and subsidiary account activity

4. Check registers for all funds

5. Bank reconciliation for all accounts

6. Detail of capital projects expenditures on a project to life basis

7. Analysis of accounts as requested

8. Investment activity schedules

9. Debt schedules

10. Fixed assets schedules

11. Payroll records

12. Tax collection schedules

13. Schedule of Compensated Absences

14. Latest Actuarial Reports

15. Completed EFS and Supporting Documents

16. Standard representation letters

17. Preparation of Audit Confirmation letters

18. List of State and Federal grants received during the year

All services not specifically mentioned in this request for proposals that are necessary to provide

the functional capabilities described by the auditor should be included in the Scope of Services.

Transition Period (If needed)

Between April and June, the awarded auditors for RFP #2025-54 External Auditing Services

will engage in transitional services to ensure a seamless transfer of responsibilities and alignment

with the City of West Haven’s financial reporting requirements. This period will involve

collaboration with the outgoing auditor, finance department, and key stakeholders to facilitate

knowledge transfer, review prior audit findings, and establish protocols for document access and

reporting expectations. The awarded auditors will familiarize themselves with the City’s

financial systems, internal controls, and compliance obligations while addressing any

outstanding audit-related matters. Additionally, initial planning meetings will be conducted to

outline audit timelines, required documentation, and coordination efforts with City staff to ensure

a smooth and efficient audit process for the upcoming fiscal year.

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services

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