Project Information

Bid Title

Re-Bid Repair and Maintenance of EMS Apparatus for the West Orange Fire Department

Issuing Agency

Township of West Orange

Location

New Jersey

Published Date

Apr 15, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Re-Bid Repair and Maintenance of EMS Apparatus for the West Orange Fire Department
Category:	Goods & Services
Status:	Open
Bid Recipient:	Panayiota Reynolds, QPA

Description: Invitation to Bid Notice is hereby given that the Township of West Orange is requesting sealed bids for the Re-Bid Repair and Maintenance of EMS Apparatus for the West Orange Fire Department. The specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during regular business hours, 8:30 a.m. to 4:30 p.m. M-F or by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Thursday, April 30, 2026 at 11:00 a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main Street, West Orange, NJ 07052. No proposals received after that time will be considered. Bidders are required to comply with the Contract Compliance and Equal Employment Opportunities in Public Contracts N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 and have a current New Jersey Business Registration Certificate P.L. 2004, N.J.S.A. 52:25-24.2. The Township reserves the right to reject any and all bids and to waive any and all informalities in the bid. As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml Panayiota Reynolds Purchasing Agent Publication Date/Time: 4/15/2026 2:30 PM Publication Information: Website Closing Date/Time: 4/30/2026 11:00 AM Submittal Information: see below Bid Opening Information: SEE BELOW Contact Person: Panayiota Reynolds - preynolds@westorange.org Download Available: yes Fee: no Business Hours: 8:30 am to 4:30 pm Fax Number: 973-736-8380 Related Documents: Re-Bid Repair and Maintenance of EMS Apparatus for the West Orange Fire Department FINAL

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TOWNSHIP OF WEST ORANGE

COUNTY OF ESSEX

STATE OF NEW JERSEY

REQUEST FOR BIDS

RE-BID REPAIR AND MAINTENANCE OF EMS APPARATUS FOR

THE WEST ORANGE FIRE DEPARTMENT

Submission Date:

April 30, 2026

11:00 A.M.

Prevailing time

TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052*

973-325-4056

Invitation to Bid

Notice is hereby given that the Township of West Orange is requesting sealed bids for the Re-Bid Repair and

Maintenance of EMS Apparatus for the West Orange Fire Department. The specifications can be obtained in

person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during

regular business hours, 8:30 a.m. to 4:30 p.m. M-F or by emailing preynolds@westorange.org.

Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to

the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal

Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Thursday, April 30, 2026 at 11:00 a.m.

and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main Street,

West Orange, NJ 07052. No proposals received after that time will be considered.

Bidders are required to comply with the Contract Compliance and Equal Employment Opportunities in Public

Contracts N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 and have a current New Jersey Business Registration

Certificate P.L. 2004, N.J.S.A. 52:25-24.2. The Township reserves the right to reject any and all bids and to waive

any and all informalities in the bid.

As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange

current legal notices will be published on the Township’s official website for at least one week, or

other time period as required by law, before transferring the publication to the Legal Notice Archive.

Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices

The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public

entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices:

https://nj.gov/state/statewide-legal-notices-list.shtml

Panayiota Reynolds

Purchasing Agent

CONTENT:

Section I:

Section II:

Section III:

Section IV:

Section V:

EMS Apparatus List

West Orange Fire Department EMS Apparatus Service and Repair Requirements

West Orange Fire Department EMS Apparatus Preventative Maintenance Scheduled

Inspection Chassis Service Requirements

Proposal Form

Bidder Instructions and Mandatory Forms

SPECIFICATIONS

RE-BID REPAIR AND MAINTENANCE OF EMS APPARATUS FOR

TOWNSHIP OF WEST ORANGE FIRE DEPARTMENT

GENERAL INTENT

Bidding on this contract will be limited to vendors actively engaged in the field of EMS apparatus repair

services. The successful bidder will be expected to provide service in a timely, competent and professional

manner. It is recognized that the equipment to be serviced is essential to Township of West Orange’s, to be

known as the (“Township”) emergency management operations. Vendors must be able to demonstrate the

ability and experience to provide superior quality of service. Vendor shall be actively in business for at least

five (5) years in the maintenance, service, and repair of equipment of similar manufacture, capacity, and

operating characteristics as those covered by this contract.

Bidders must provide documented proof of qualifications (Certifications) and three (3) references.

Term of Contract

This contract shall remain in effect for a period of two (2) years with an option to extend one

(1) year based upon available funding. All terms and conditions of the contract shall remain the same

for the additional years

Time and Materials

All quotes for work other than preventive maintenance services (which will be based on an annual cost) will

include an hourly labor rate, overtime, any travel costs, and percentage of markup from wholesale on

materials to be provided.

Acceptance

The Township reserves the right to examine all work performed under this contract. The Contractor will

correct any and all defects and unsatisfactory work found by the Township. The Vendor shall correct said

defects and unsatisfactory work at its own expense.

Parts

The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer (OEM)

parts. The Township has the right to inspect all parts that will be used by the vendor. All replacement parts

must be saved for fourteen (14) days for review by the Township.

Guarantee

Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the

date of acceptance. Said guarantee shall survive the expiration of this contract.

Payment

Payment shall be made in accordance with Township policy. No payment shall be made without an invoice

and signed voucher (purchase order).

a.

A detailed invoice for repairs or service shall be given at the time of pick up. Details and

specifics on scheduling repair maintenance will be arranged with Fire Chief or designee.

b.

During the course of this contract, vehicles may be added or deleted by the Township

of West Orange.

Cancellation

If in the opinion of the Township of West Orange the contractor is not performing in a satisfactory manner,

the Township of West Orange may at any time during the contract period terminate the contract by giving

thirty (30) days’ notice in writing to the other party of its intentions to do so for non-compliance with the

terms and conditions of the contract. In the event the Township of West Orange cancels the contract, the

contractor shall only be entitled to payments for work properly performed and completed.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811111General Automotive Repair
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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