Project Information

Bid Title

Website Development Services

Issuing Agency

Brandon School District

Location

Michigan

Published Date

Feb 7, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Website Development Services

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REQUEST FOR BIDS

FOR

WEBSITE DEVELOPMENT SERVICES

BRANDON SCHOOL DISTRICT

1025 S. Ortonville Road

Ortonville, Michigan 48462

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INFORMATION TO BIDDERS

1.

PURPOSE OF RFB

Brandon School District (the “School District”) is issuing this Request For Bids For Website Development

Services (the “RFB”) to solicit Bids from qualified web development vendors capable of creating a visually

appealing, user-friendly, and functional website that reflects the School District’s brand identity and

business objectives, as well as complies with all legal requirements, including WCAG 2.1 Level AA for all

digital content.

2.

RFB TIMELINE

The School District’s anticipated timeline for its selection process is:

Issuance of this RFB

February 6 2026

Deadline for Written Requests For Clarifications

5:00 p.m. – February 13, 2026

DUE DATE FOR BIDS

1:00 P.M. – February 20, 2026

School District’s Award of the Contract, if any

March 17, 2026

Commencement of Work

March 31, 2026

Delivery and Final Installation Deadline

August 14, 2026

PLEASE NOTE: The School District reserves the right, in its sole and absolute discretion, to make

modifications to the RFB timeline set forth above as it determines to be in its best interest.

3.

BID SUBMISSION REQUIREMENTS AND DEADLINE

A.

All Bids are due on or before 1:00 p.m., local time, on February 20, 2026 (the “Due Date”) at

1025 S. Ortonville Road, Ortonville, Michigan 48462.

B.

Bids shall be sealed and delivered in an opaque envelope (or equivalent) and be marked as

follows:

SEALED BID ENCLOSED

BRANDON SCHOOL DISTRICT

RFB for Website Development Services

[Vendor’s Name]

[Vendor’s Address]

[Vendor’s Telephone Number]

C.

All Bids shall be delivered to the School District as follows:

BRANDON SCHOOL DISTRICT

Attention: Janice Ziesel

1025 S. Ortonville Road

Ortonville, Michigan 48462

D.

All Bids must be received by the School District by the Due Date and time set forth above. Each

Bidder is responsible for submission of its Bid. Bids or Bid revisions received after the Due Date

and time specified above will not be accepted or considered. The School District is not liable for

any delivery or postal delays. All Bids received after the Due Date will be unopened and made

available to the respective Bidder for pick-up, at their sole cost and expense for a period of two (2)

weeks.

E.

Each Bid must be an original and hard copy and signed by an authorized member of the Bidder.

This member should be the highest-ranking officer at the local level. NO ORAL, FAX or E-

MAILED Bids will be accepted.

F.

At approximately 1:05 p.m. on the Due Date, the School District will acknowledge receipt of and

open all timely submitted Proposals publicly. Interested parties may attended. No immediate

decision will be rendered.

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G.

The School District intends to communicate with Bidders via e-mail (e.g., RFB clarifications and

addenda). Except for the delivery of the Bid itself, references in this RFB to “written” form of

communications include e-mail.

H.

From the issue date of this RFB until a Bidder (Vendor) is selected and the selection announced, a

prospective Bidder shall not communicate about the subject of this RFB or a Bidder’s Bid with the

School District, its Board of Education, or any individual member, administrators, faculty, staff,

students or employees, except for additional Requests For Clarification in accordance with

Paragraph 7.A. below, or as otherwise required by applicable law.

I.

If it becomes necessary to revise any part of this RFB, all addenda will be issued through the

School District’s website and all addenda shall become a part of this RFB. Each Bidder must in

its Bid, to avoid any miscommunication, acknowledge all addenda which it has received, but the

failure of a Bidder to receive, or acknowledge receipt of, any addendum shall not relieve the

Bidder of the responsibility for complying with the terms thereof.

J.

Each Bidder by submitting its Bid releases the School District from any and all claims arising out

of, and related to, this RFB process and selection of a Vendor.

K.

A recipient of this RFB is responsible for any and all costs and liabilities incurred by it or others

acting on its behalf in preparing or submitting a Bid, or otherwise responding to this RFB, or any

negotiations incidental to its Bid or this RFB.

L.

All Bids submitted shall not be withdrawn and shall be irrevocable for a minimum period of sixty

(60) calendar days following the Due Date for receipt of Bids set forth above.

M. The Bidder, by making his/her Bid, represents that he/she has read and this RFB and that his/her

Bid is made in accordance therewith.

4.

QUALIFICATION OF BIDDER

A.

The School District reserves the right to request qualifications and/or additional information from

any Bidder before issuing documents, receiving Bids or awarding the Contract.

B.

Each Bidder shall complete the sworn and notarized Familial Disclosure Affidavit included as

ATTACHMENT C to this RFB.

C.

Each Bidder shall complete the notarized Iran Linked Business Affidavit included as

ATTACHMENT D to this RFB.

D.

The selected Bidder (also referred to herein as the “Vendor”) shall require all of its subcontractors,

insurance agents, and materials suppliers (payees) to comply with the provisions of this RFB and

the Contract Documents by insertion of the requirements hereof in a written contract agreement

between Vendor and payee. Failure to obtain such written contracts which include such provisions

shall be reason to exclude some or all of the related payees' costs from amount payable to Vendor

pursuant to the contract.

5.

OVERVIEW OF DESIRED SPECIFICATIONS

A.

The School District is seeking a Vendor to provide a comprehensive plan for designing and

developing a new School District website that is appealing, user-friendly, and functional, which

can optimize content and applications, as well as being fully compliance with accessibility

standards for all digital content (WCAG 2.1 Level AA) and best practices. An overview of the

School District’s requirements for the scope of work to be part of the Bids are set forth in

ATTACHMENT A of this RFB (the “Specifications”). Bidder must carefully review the

Specifications as detailed information is included in the Specifications regarding the manner

Bidders are to submit Bids in response to this RFB.

B.

The School District desires a website that can be customized with multiple pages, including

responsive website layouts that are optimized for desktop, tablet and mobile devices. After

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completion of the website development, the School District is seeking bids that including training

on website utilization and administration and on-going support and maintenance as needed.

C

It is the School District’s intent that this RFB to encourage and permit competition. Accordingly,

the use of any patent, proprietary name or manufacturer’s name is for demonstrative purposes only

and is not intended to curtail competition. Whenever any of the Specifications, materials or

products requested in this RFB are specified by patent, proprietary name or by the name of the

manufacturer, unless stated differently, such specification shall be considered as if followed by the

words “or comparable equivalent,” whether or not such words appear. Any Bidder desiring to use

any materials or construction practices as a substitute must also submit satisfactory proof in a

separate letter attached to its Bid that the proposed substitute is of equal or better quality than the

construction and/or material(s), etc., specified. The School District, in its sole and absolute

discretion, shall have the right to determine if the proposed equivalent products/brands submitted

by Bidder meet the specifications contained in this RFB and possess equivalent and/or better

qualities.

C.

It shall be the Bidder’s responsibility to advise the School District in writing if any language,

requirements, scope, specifications, etc., or any combinations thereof, inadvertently restricts or

limits the requirements stated in this RFB to a single source. Such notification shall be received

by the School District no later than five (5) days prior to the Due Date set for acceptance of Bids.

D.

If only one Bid is received in response to this RFB, a detailed cost proposal may be requested of

the single Bidder. A cost/price analysis and evaluation and/or audit shall be performed of the cost

proposal in order to determine if the price is fair and reasonable.

6.

METHOD OF BIDDING & BID REQUIREMENTS

This outlines the information that must be provided by each Bidder and the required format for its Bid.

Any Bid not providing the required information, or not conforming to the format specified, may be

disqualified on that basis. Bids must: (i) demonstrate an understanding of the scope of the services

requested in accordance with the Specifications; (ii) demonstrate the ability to complete all services and

related components and complete all development and installation by the deadlines set forth in this RFB

and the contract; and (iii) include all necessary information to enable the School District to thoroughly

evaluate each Bidder’s overall experience, expertise, qualifications and ability to deliver and install the

services in accordance with the requirements and obligations of this RFB and the Contract. Each Bid shall

also include any other information or explanations that the Bidder feels is/are significant with respect to the

School District making an informed decision relative to its Bid.

Additionally, each Bid must include, at a minimum, the following:

A. A cover letter or other summary with background information regarding the Bidder, including

experience and years in service with website design and development. Include the size of the

Bidder’s company and personnel that will be available to perform the services.

B. A proposed schedule for the work and related components to design and develop the website.

C. Documentation of the Bidder’s training materials and on-going support and maintenance of the

website.

D. All proposed contract documents.

E. A proposed project schedule detailing all project milestones.

F. A completed Bid Pricing Form provided as ATTACHMENT B.

G. A completed Familial Disclosure Affidavit provided as ATTACHMENT C.

H. A completed Iran Linked Business Affidavit of provided as ATTACHMENT D.

7.

QUESTIONS, DISCREPANCIES, OMISSIONS OR INTERPRETATIONS

A.

Bidder shall promptly notify the School District of any ambiguity, inconsistency, or errors that

they may discover upon examination of the RFB and accompanying documents. Prospective

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Bidders may request that the School District clarify information contained in this RFB. All such

requests must be made in writing via email. The School District will attempt to provide a written

response to all written Requests For Clarification within three (3) business days after the receipt of

such request. The School District will not respond to any Request For Clarification received after

5:00 p.m. on February 13, 2026. All Requests For Clarifications must emailed to

tbezak@brandon.k12.mi.us (Subject Line: Request for Clarification – RFP for Website

Development Services). No response will be made to any oral questions. All questions and

answers will be posted on the School District’s website. It is each Bidder’s responsibility to check

the School District’s website prior to the RFB Due Date to ensure that it has received all of the

information, including, but not limited to, all Addenda to this RFB.

B.

Bidders may view the School District’s current website by visiting:

www.brandonschooldistrict.org

C.

If any provisions of this RFB shall be held to be invalid, illegal, or unenforceable, the validity,

legality and enforceability of the remaining provisions shall not in any way be affected or

impaired thereby.

8.

ADDENDA

If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School

District’s website and all addenda shall become a part of this RFB. Addenda issued by the School District

regarding this RFB shall become part of this RFB, the Bid Documents and Contract Documents and receipt

thereof shall be acknowledged on the Bid Form. Each Bidder shall ascertain prior to submitting their Bid

that they have received all addenda issued.

9.

PRICES

A.

Each Bidder must Bid on all Prices listed in the Bid Form. They will be fully considered in

awarding the Contract.

B.

Bids are considered irregular and may be rejected if Unit Prices contained in the Bid Form are

obviously unbalanced either in excess of, or below, reasonable cost analysis values.

C.

Any Unit Price that, in the sole opinion of the School District, is unbalanced or excessive, may be

rejected without affecting the validity of the Bid or other unit prices. An entire Bid may be

rejected if, in the sole opinion of the School District, rejection of individual unit prices materially

affects the Bid.

D.

All Unit Prices in the Bid shall be firm for a period of 60 days from the Due Date. Pricing shall be

F.O.B. delivered and installed.

10. FORM OF CONTRACT & EXCEPTIONS TO RFB

The Vendor must enter into a written contract with the School District. As part of its Bid, the Contractor is

invited to submit any proposed contract documents for the work and services under this RFP. Any such

contract shall be subject to negotiation with the School District and any such contract must, at a minimum,

incorporate the terms and conditions of this RFB. The Contractor may not subcontract or assign this

resulting contract without the express prior written approval of the School District.

11. WITHDRAWAL OR REVISION OF BIDS

Any Bid may be withdrawn prior to the scheduled Due Date and time for opening of Bids. A Bid may not

be modified, withdrawn or canceled by the Bidder for 60 calendar days following the Due Date and time

designated for the opening of Bids, and Bidder so agrees in submitting his/her Bid.

12. ACCEPTANCE AND REJECTION OF BIDS

A.

Low Bid price is not always the determining factor in the awarding of the Bid. Other factors

considered may include, but not be limited to, the following: delivery and/or completion time,

quality, past performance, financial stability, and references.

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Commodity Codes

• NAICS 541511Custom Computer Programming Services

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