Project Information

Bid Title

RFP Technical advice & support related to the new construction

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

May 15, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP Technical advice & support related to the new construction
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: The Quinault Indian Nation (QIN) is pleased to present a Request for Proposal (RFP) to provide technical advice and support related to the new construction of the Quinault Tribal Court. This is a 6,000 SF plus building on a site in the Taholah Village Relocation Area. The site has been cleared, graded, stormwater system installed, water and utilities are also available. The architectural firm, Worthgroup (Architect) has prepared complete construction drawings for the building. QIN has chosen the Construction Contractor, TBD and construction will begin TBD. This is a time sensitive project. The Construction must be completed by the summers end 2027. SEE RELATED DOCUMENT BELOW Publication Date/Time: 5/15/2026 12:00 AM Closing Date/Time: 5/22/2026 4:00 PM Contact Person: Firms are solely responsible for all costs incurred in the preparation and submittal of the RFP. Submittal becomes the property of the QIN and will not be returned. Proposals will be evaluated based on the firm’s experience of the assigned project manager and team. Site visit is optional by appointment. Respondents shall submit three (3) copies of their response to this RFP by May 22, 2026, Send your submittals to: Ms. Cora Pope, Finance Department Quinault Indian Nation PO Box 189 Taholah, WA 98587 bids@quinault.org Related Documents: RFP Owners Rep Courthouse-final

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Quinault Indian Nation

POST OFFICE BOX 189 • TAHOLAH, WASHINGTON 98587 • TELEPHONE (360) 276-8211

Request for Proposals

The Quinault Indian Nation (QIN) is pleased to present a Request for Proposal (RFP) to provide

technical advice and support related to the new construction of the Quinault Tribal Court. This is a

6,000 SF plus building on a site in the Taholah Village Relocation Area. The site has been cleared,

graded, stormwater system installed, water and utilities are also available. The architectural firm,

Worthgroup (Architect) has prepared complete construction drawings for the building. QIN has

chosen the Construction Contractor, TBD and construction will begin TBD. This is a time

sensitive project. The Construction must be completed by the summers end 2027.

Selected technical advice provider will, among other duties, ensure the following:

•

Architectural Review for Special Tribal Criminal Jurisdiction Infrastructure

•

Trauma-Informed Court Design: the spatial planning and privacy elements are baked into

the design; oversee continuity through construction and bring in a specialist if any gaps need

addressing

Provider will consult on Architectural and Design, Court Technology, and Technology Integration.

Provider will manage and oversee services for site development and construction of the

Courthouse.

This RFP presents our evaluation criteria and scoring for the submittals. Per QIN policy, preference

is given to bidders that are Indian-owned (See QIN Indian Preference Policy, attached).

Request for Proposals

Introduction

The QIN is seeking proposal for Technical Advisor and Construction Project Management (TA/PM)

to provide project management services including contract administration and cost, time, safety

and quality management of Project. The successful respondent will serve as the Technical Advisor

and perform the functions of an owner’s representative found in standard AIA construction

contract documents. The successful respondent will maintain the responsibility for providing day-

to-day interface between the General Contractor, Architect, and Owner’s operational personnel

through the life of the Project as described below.

Services

The services requested are as follows:

A. Site Development/Construction Phase

1. Project Management. The TA/PM will expedite and improve the efficiency of the

site development and construction process through professional planning and

execution of the Project and individual Project activities to ensure the scope, cost,

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quality and time requirements. The TA/PM overall management responsibilities

include:

• Serve as the Owner’s Representative and coordinate with the Chief

Judge and Architect for contract management via AIA contract

forms. Maintain a daily construction log.

• On-site and off-site facilities - Develop a site logistics and phasing plan.

Ensure that the Contractor provides an on-site survey prior to construction

and provides the QIN with a copy. Ensure office space, storage,

environmental controls, work areas, parking, general access, and utilities are

provided for on-site. Coordinate QIN-purchased/acquired equipment and

materials.

• Coordination - Provide coordination of Project Team and

individual design professionals and contractors. Ensure on-site

work activities are coordinated with QIN functions. Maintain a

Request for Information (RFI) log and address Contractor

questions with Architect.

• Safety - The TA/PM will ensure that the Contractor presents their proposed

safety plan at the preconstruction conference. At this time, information

should be provided concerning emergency response plans and procedures,

safety meeting times and schedules, training requirements, site safety

surveys, accident investigations, reporting procedures, and transmittal of all

safety-related materials to all subcontractors and any lower tier. The

Contractor will be solely responsible for the enforcement of their safety plan

and practices. However, TA/PM will ensure that construction activities

planned for the near term will not jeopardize the safety of the general public.

• Meetings - Establish and conduct a pre-construction orientation

meeting. Establish construction meeting schedule for overall

Project management, and coordinate and conduct regularly

scheduled meetings to ensure coordination, schedule, cost, and

quality of work in progress. Coordinate:

• Special meetings as needed.

• To discuss and resolve Project issues. Ensure that

minutes are promptly prepared and distributed.

• Time management

• Monitor the Project master and construction

schedules and keep the Owner informed of

progress on a weekly and monthly.

• Budget and cost management

• Prepare and manage the Project budget.

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• Shop drawings

• In collaboration with the Architect, monitor and

confirm that appropriate procedures are

established, implemented and followed for

expediting the processing and approval of Shop

Drawings, Product Data, Samples and other

submittals.

• Payment requests

• Review and recommend approval of requests for

payment.

• Change orders.

• Review and approve change orders.

• Quality management

• Perform ongoing quality assurance function

during construction.

• Owner-purchased materials and equipment

• Identify long lead items for pre-purchase and

coordinate purchase, scheduling, on-site delivery

and storage, and installation and testing of these

materials and equipment.

• Record drawings

• Ensure records are maintained by the Contractor.

Review for completeness of final as-builts.

• Record keeping

• Establish a systematic method for contract

document management.

• Management reporting - Keep Project Team and Owner

informed of construction progress and issues.

• On-site communication procedures to ensure effective

communication during site development and

construction:

• Project directory.

• Communications flow chart.

• Contractor correspondence files.

• Chain of responsibility and authority.

• Submittal flow chart and logs.

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• Field orders.

• Coordination meetings.

• Quality assurance/quality control.

• Substitutes.

• Directives and reports.

• Cost and schedule performance data.

2. Cost Management. The TA/PM will implement the cost management procedures

and monitor costs through the completion of construction. The TA/PM role

includes:

• Develop and monitor Project Budget and monitor Contractor’s Cost Report to

ensure all project costs are tracked in a timely and accurate manner and

reported in regular updates.

• Advise Owner of cost variance and available means to mitigate variances.

Advise Owner on options with differing impact or consequences.

• Establish a schedule of values with the Contractor for payments.

• Establish and implement a change order control system using

Owner’s process.

• Perform independent estimates for change orders to determine

reasonableness.

• Perform trade-off studies on materials, systems, equipment, work

practices, and accessories.

• Establish and maintain a detailed financial record system for

subsequent audits, claims, or investigations.

3. Time Management. The TA/PM will ensure that the approved Contractor's

construction schedule supports the master schedule and milestone dates. The

TA/PM will monitor the Contractor and master schedules as follows:

• At least weekly, review and assess the performance of the

Contractor and other members of the Project Team.

• Establish a systematic procedure for gathering and analyzing the

progress of the Project.

• Establish a regular schedule of Project meetings.

• Prepare a monthly narrative report for the QIN on the status of the

overall Project. Address progress to date and those areas or

activities having problems or requiring management attention

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and paying attention to the critical path and near critical path

activities.

• Clearly document and maintain time extension requests, including

those granted, pending, and denied.

• Prepare independent time impact analysis to substantiate time

changes for critical path activities.

• As necessary, recommend recovery of lost time or time delays and

develop a recovery schedule with the Contractor.

• In the event of Project claims, prepare reports and supporting

information to resolve the dispute or defend against the claim.

Upon request, make specific recommendations and work with

legal counsel to resolve the claim.

4. Quality Management. The PM/CM will assist the Project Team to ensure that

construction is completed in accordance with the requirements of the contract

documents and will obtain documentation to verify that such compliance was

achieved. The major elements of the construction phase quality management plan

are:

• Preconstruction conference

• Construction planning and scheduling

• Inspection and testing

• Ensure an initiation survey is completed prior to any excavation.

• Reports and record keeping

• Control of changes in the work

• Document control and distribution.

• Nonconforming and deficient work

• Final review, documentation, and punch list work completion

• Occupancy

• Substantial and final completion

• Final Acceptance

5. Project / Contract Administration. The TA/PM will ensure that documentary

evidence of proper contract implementation is managed, maintained, and focused

upon fulfilling the scope, cost, quality, and time requirements for all phases of the

Project.

• Project site meetings

• The Program Manager will assist the Project Team to

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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