Project Information

Bid Title

Evaporated Salt Bulk

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 22, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065507

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/20/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065507	Solicitation/Project Title:	Evaporated Salt (Bulk)
Description:	Evaporated Salt (Bulk)

Department Information
Department/Agency:	All Using Agencies	Delivery Location:	Statewide
County:	Statewide	Duration:	8/01/2026 - 7/31/2031

Contact Information
First Name:	Joslyn	Last Name:	Thomas
Phone Number: (XXX-XXX-XXXX)	717-425-5043	Email:	joslthomas@state.pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/22/26
Solicitation Due Date:	05/06/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	05/06/26	Solicitation Opening Time:	2:01 PM
Opening Location:	Electronic Bid
No. of Addendums:	0
Amended Date:	04/22/26

Related Solicitation Files

Original Files 01. Evaporated Salt Specification 04.20.26.pdf 02. Terms and Conditions.pdf Attachment A - Evaporated Salt Bid Sheet Statewide.pdf Attachment B - State of mnaufacture Chart Reciproacal of Limitations Act.pdf Attachment C - Evaporated Salt Specifications (Brine).pdf Attachment D - (Evaporated) Salt Specifications PCID 1085.pdf Attachment E - Supplier Contact Information.pdf Attachment F - Lobbying Certification Form.pdf Attachment G - IranFreeProcurementCertificationForm.pdf Attachment H - Worker Protection and Investment Cert Form (BOP 2201).pdf COSTARS Program Election to Participate Form.pdf Solar Plant Locations - printable.pdf

Attachment Preview

SPECIFICATIONS

Evaporated Salt (Bulk), Treated and Untreated

1. CONTRACT SCOPE/OVERVIEW: This Invitation for Bid (IFB) 6100065507 (identified here and in

the other documents as the “Contract”) is being issued by the Pennsylvania Department of General

Services (DGS) and will cover the requirements for Commonwealth of Pennsylvania (Commonwealth)

Agencies for Evaporated Salt (Bulk), Treated and Untreated, with the Pennsylvania Department of

Transportation (PennDOT) being the primary user. In addition, Local Public Procurement Units

(COSTARS), as defined by the Commonwealth Procurement Code, may use this contract in

accordance with the COSTARS Provision contained within the contract terms and conditions.

2. TERM OF CONTRACT: The Contract shall commence on the Effective Date as noted on the fully

executed contract, but no earlier than August 1, 2026, and will expire on July 31, 2028.

3. OPTION TO RENEW: The contract or any part of the contract may be renewed for a maximum of

three (3) additional one (1) year terms upon mutual agreement between the Commonwealth and the

Supplier(s). DGS reserves the right to renew any or all supplier contracts. Non-renewed contracts

may be competitively re-bid.

4. BIDDING INFORMATION: Bidders must enter bid pricing into the attached Evaporated Salt Bid

Sheet (Attachment A) and submit it along with the bid response. Bidders will be requested to submit

pricing by County or Facility as listed on the bid sheet.

The following documents are required to be completed and attached with your bid. These are in

addition to any other requirements to submit documentation within the bid specifications. Bids may

be rejected for failure to return required documents.

• Attachment A – Evaporated Salt (Bulk) Bid Sheet in Excel format. Do not provide in PDF

format. Failure to return this document or to return it without bid pricing will result in

the bid being rejected.

• Material Safety Data Sheet

• Attachment B – GSPUR-89 Reciprocal Limitations Act Requirements

• Attachment E– Supplier Contact Information

• Attachment F – Lobbying Certification Form

• Attachment G – Iran Free Procurement Certification Form

• Attachment H – Workers Protection and Investment Certification Form

• COSTARS Program Election to Participate form (if applicable)

• Copy of active DGS Certified Small Business certification (if applicable)

5. METHOD OF AWARD: Award will be made by line item, to the lowest responsive and responsible

bidder, based on the delivered price per ton. Bid prices are evaluated at the base unit of measure

listed on the bid sheet for each line item. All items bid must meet material specification as stated in

these Specifications. PennDOT line items are identified by County only and awarded by County. All

other Commonwealth agency facilities will be identified by Facility Name and County (Example: SCI-

Camp Hill); and will be awarded by facility.

Page 1 of 5

6. SPECIFICATIONS: All products bid under this Contract must conform to the following material

specifications:

Treated – Attachment C – (Brine) Evaporated Salt Specifications

Untreated – Attachment D – (Evaporated) Salt Specifications PCID 1085

7. QUALITY CONTROL: The Supplier is required to maintain quality control during the production

and shipment of material. Documentation outlining the Supplier’s quality control program may be

requested by the issuing office at any time during the life of the contract.

8. MINIMUM ORDER: The minimum order for this contract is 22 tons.

9. DELIVERY: All deliveries shall be F.O.B. destination to any location within the county where the

Supplier is awarded. Delivery shall be made within 7 business days after receipt of purchase order.

The Supplier is required to notify the PennDOT County Maintenance Manager or Department/using

entity personnel at least forty-eight (48) hours prior to intended delivery date and time.

All deliveries of salt are required to be protected by waterproof covering throughout the shipping

process. The Department/using entity may reject unprotected shipments.

For reference purposes, the PennDOT plant location listing is attached. These locations are subject

to change and the Commonwealth reserves the right to add, delete or alter locations as necessary.

10. EMERGENCY DELIVERY PROVISION: In the event of, and for the duration of, any state of

emergency or disaster declared by the Governor, the Supplier for any county in which the

emergency of disaster is officially declared shall attempt to provide continuous twenty-four-hour

service as directed by the Commonwealth. For the purpose of maintaining necessary

communications and services, the Contractor shall designate, on Attachment E – Supplier Contact

Information, a primary and if available, a secondary emergency contact person or title. The

Contractor guarantees that the persons so designated will be available throughout the emergency.

11. ADDITIONAL DELIVERY REQUIREMENTS: Individual facilities may require specific delivery

instructions and truck requirements. Suppliers shall coordinate with each facility and comply with

their requirements for delivery as directed.

For deliveries to SCI Camp Hill - Deliveries will occur twice a week (Tuesday & Friday) delivering an

average of 10 tons per trip. Deliveries will range from 3 to 7 tons delivered directly into each of the

three below ground brine storage tanks. Delivery trucks must be equipped with a gate chute or

similar device in order to pour the salt directly into a 24“ manhole and storage tank.

All deliveries are to be made prior to 1200 hours on Tuesdays and Fridays. All deliveries of salt are

required to be protected by waterproof covering throughout the shipping process. The Department

may reject unprotected shipments. All deliveries are required to utilize the institution’s scale upon

arrival and departure for recording of the gross and the net total weight of each delivery by the

institution’s weigh master.

The supplier will advise the institution’s water plant operator of the delivery dates for the following

month.

Page 2 of 5

12. SECURITY CLEARANCE: For deliveries to State Correctional Institutions, all suppliers who

utilize regular delivery transportation will have to submit clearance checks through the original

supplier, for all drivers - regardless of if delivery is inside or outside of the security fence. Common

carriers will not be required to render clearance checks, however, are subject to search and escort

procedures. ALL CARRIERS reporting to outside warehouses must secure their vehicle (windows

closed and doors locked), sign in at warehouse and wait for further directions from correctional staff.

13. SHIPMENT: Suppliers are required to use their own bill of lading, which contains a statement

indicating that “this material has been tested and meets the required specifications.” The form shall

also include:

•

SAP Purchase Order Number

•

Purchase Order Line-Item Number

•

Plant Supplier Code (Producer, Name and Location)

•

Stockpile or Producing Plant Location

•

Company Laboratory Report Number

•

Consignee, Name and Location

•

Lot Number

•

Material Type/Class/Number (SAP)

•

Date and Time Ticketed

•

Unique Truck ID

•

Mass (Weight), Gross, Tare, Net

•

Running Daily Total in Tons of material being transported by Purchase Order

Line-Item Number

•

Name and license number of Licensed Public Weighmaster (signature or e-

signature)

14. WEIGHING: On all shipments originating outside of the Commonwealth of Pa, certified weight

slips from the supplier (shall have the point of origin the fill, or Plant) must accompany each

truckload. Shipments originating within the Commonwealth of PA must be weighed by a licensed

public weigh master and accompanied by a certified weight slip. An electronic digital measuring

device is acceptable if a source has the capability in its scale. The scale used requires approval by

the Pennsylvania Department of Agriculture, Bureau of Rides and Measures Standards, or tested

and approved by a scale repair service having testing capabilities with appropriate weights and

procedures as contained in Scale Code NIST Handbook 44. The NIST codes can be found at:

http://www.nist.gov

The awarded Supplier is responsible for the preparation of accurate weight slips, certification

attesting to the accuracy of the weights recorded, and assuring conformance with PennDOT

Publication 408 or latest version, section 107.23(b). The online Publication 408 may be found at:

https://www.pa.gov/content/dam/copapwppagov/en/penndot/documents/public/pubsforms/publication

s/pub_408/pub%20408.pdf

Weighing by PennDOT's weigh team is not required. The Supplier shall provide a corrected billing or

provide the material at no charge to compensate for any weight in excess of 3% that was invoiced,

but not received by the Agency. Within 30 days of notification by the Agency, the Supplier shall

provide the District Executive or (assigned Agency representative) a written description of the

corrective actions and safeguards and the time when they were implemented.

Page 3 of 5

15. PRICE ADJUSTMENT: The Supplier's initial bid price will remain firm through December 31,

2026. From that point forward, contract prices will be adjusted (up or down) on the first business day

in January, April and October of each year to offset the volatility of the fuel costs associated with the

contract. The adjustment in fuel cost is calculated by comparing the diesel price derived from the

weekly OIL PRICE INFORMATION SERVICE (OPIS), PADD 1 REPORT with the established

contract base diesel price.

The amount of the price adjustment will be the actual variance between the selected OPIS diesel

price and the established contract base diesel price.

The base diesel price and the monthly diesel price are derived from the OIL PRICE INFORMATION

SERVICE (OPIS), PADD 1 REPORT published weekly except last week in June and December by

United Communications Group, Bethesda, MD. Telephone (301) 816-8950.

The Base Price Calculation is as follows:

Base Price (cts/gal ULS-No2) = (Harrisburg Avg + Philadelphia Avg + Pittsburgh Avg)/3

The scheduled contract diesel price adjustments will use the same formula but will be calculated

using OPIS data that was in effect on the last Monday of the previous month, for each month the

contract adjustment is permitted (January, April, and October). Because the OPIS report will not be

published during the last week in December, the data reported the week prior will be used.

If the result of the selected weekly OPIS diesel price is greater than the established contract base

price, an upward price change will be issued. If the result of the selected weekly OPIS diesel price is

less than the established contract base price, a downward price change will be issued.

A Change Notice to the contract will be posted to incorporate the price change and change all

contract awarded prices for deliveries on or after the effective date of the price change. If an order is

placed and a price adjustment occurs prior to delivery, the order shall be billed at the price that was

in effect at the time the order was placed.

The base price for ULS-No2 diesel under this contract is $3.9771, which is calculated using the

OPIS PADD 1 report data effective Monday, April 20th, 2026.

(Reference: OPIS PADD 1 Report, dated 04/20/2026 ULS B2 Bio-Diesel Fuel Price)

Harrisburg - $4.0531

Philadelphia - $3.9280

Pittsburgh - $3.9502

Avg. of the 3 cities: $3.9771

It is the intent of the Commonwealth to have price adjustments become effective on the first

business day of the scheduled month. This date may vary slightly due to unforeseen circumstances.

The official effective date will be listed on the change notice.

Page 4 of 5

16. ADDITIONAL MATERIALS: Additional line items that are reasonably construed to be within

the scope of this procurement may be added to the contract at the request of the Using Agency.

In the event that DGS determines that the additional line item should be added, DGS will contact

all contractors who have been awarded a contract as a result of this procurement and request

pricing of the new item. Award of the new item shall be based upon the lowest price received

from the responding contractors.

Any new line items will be subject to the same price adjustment criteria as identified in these

Specifications.

17. INVOICING: The PA Office of the Budget has initiated an E-Invoicing program that enables

vendors to submit invoices via email. Submitting invoices via email enables vendors to save printing

and postage costs, paper supplies, and mailing time needed to transmit paper invoices. The

program’s guidelines are available on the E-Invoicing website, located at

www.budget.pa.gov/programs/pages/e-invoicing.aspx.

18. POST AWARD ADMINISTRATION: The Contractors performance shall be monitored and

evaluated in accordance with the requirements outlined in the Contract. At a minimum, the

Contractors’ performance shall be evaluated on an annual basis. Contractors may be required to

attend Contract Performance Review meetings. These meetings will be for the purpose of providing

Contractor performance reviews, discussion of issues either party may have concerning the Contract

or to evaluate the overall progress of the Contract. The meetings will be held quarterly, semi-

annually or annually at the discretion of the Department of General Services, or upon special request

of the using agencies.

19. INQUIRIES: Direct all inquiries concerning this Invitation to Bid in writing with the subject

heading of “Evaporated Salt Bid 6100065507” to:

Joslyn J. Thomas, Commodity Specialist

DGS Bureau of Procurement

2nd Floor, Arsenal Bldg.

1800 Herr Street

Harrisburg, PA 17103

(717) 425-5043

Joslthomas@pa.gov

Page 5 of 5

Commodity Codes

• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing

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