Project Information

Bid Title

REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION AND DESIGN SERVICES FOR THE VINE PARK PROJECT

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 22, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

820820052226HPRD

Original Source

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Bid Documents

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Project Description

Solicitation Number:	820820052226HPRD
Project Title:	REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION AND DESIGN SERVICES FOR THE VINE PARK PROJECT
Description:	The Town of Huntersville is accepting statements of qualifications (“SOQs”) for consulting services to perform architectural, engineering and construction administration services for the new Vine Park Project. This park will be located on the lot at the northwest corner of the intersection of Gilead Road and Hwy 115. This site sits to the south of the Downtown Greenway and to the east of 760 Craft Works. The Plan for the Park includes two jewel boxes with restroom, seating walls, lighted archways, water feature with art piece, sidewalk connections to the trailhead, small performance shelter, upgraded sidewalks, bench swings, lawn area, picnic table areas, landscaping, site lighting and other park amenities. For more details All inquiries/questions regarding this RFQ must be directed to Michael Jaycocks by e-mail (mjaycocks@huntersville.org)
Opening Date:	6/19/2026 12:00 PM
Posted Date:	5/22/2026
Status:	Open
Department:	TOWN OF HUNTERSVILLE

Solicitation Number * 820820052226HPRD	Department TOWN OF HUNTERSVILLE	Status Reason Open
Opening Date 2026-06-19T12:00:00.0000000	Posted Date * 2026-05-22T12:27:40.0000000Z	Primary Commodity Code Parks and gardens and orchards
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tramaine Mills
Description The Town of Huntersville is accepting statements of qualifications (“SOQs”) for consulting services to perform architectural, engineering and construction administration services for the new Vine Park Project. This park will be located on the lot at the northwest corner of the intersection of Gilead Road and Hwy 115. This site sits to the south of the Downtown Greenway and to the east of 760 Craft Works. The Plan for the Park includes two jewel boxes with restroom, seating walls, lighted archways, water feature with art piece, sidewalk connections to the trailhead, small performance shelter, upgraded sidewalks, bench swings, lawn area, picnic table areas, landscaping, site lighting and other park amenities. For more details All inquiries/questions regarding this RFQ must be directed to Michael Jaycocks by e-mail (mjaycocks@huntersville.org)

Attachment Preview

REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION AND DESIGN SERVICES FOR THE

VINE PARK PROJECT

TOWN OF HUNTERSVILLE, NORTH CAROLINA

1.0 PURPOSE & PROJECT DESCRIPTION

The Town of Huntersville is accepting statements of qualifications (“SOQs”) for consulting services to perform

architectural, engineering and construction administration services for the new Vine Park Project. This park

will be located on the lot at the northwest corner of the intersection of Gilead Road and Hwy 115. This site is

to the south of the Downtown Greenway and to the east of 760 Craft Works. The Plan for the Park includes

two jewel boxes with restroom, seating walls, lighted archways, a water feature with art piece, sidewalk

connections to the trailhead, small performance shelter, upgraded sidewalks, bench swings, lawn area, picnic

table areas, landscaping, site lighting and other park amenities.

2.0 SCOPE OF SERVICES

The Town is seeking qualified, experienced firms to provide design and construction administration services

for the development of The Vine Park. The project will include various site amenities such as two jewel boxes

with restroom, seating walls, lighted archways, water feature with art piece, sidewalk connections to the

trailhead, small performance shelter, upgraded sidewalks, bench swings, lawn area, picnic table areas,

landscaping, site lighting and utilities. Following is a minimal list of project requirements:

2.1. SITE VISITS

2.2. SCHEMATIC DESIGN

a.

Meet with Town Staff on a regular basis to finalize project scope, review design opportunities

and constraints, and implement the project.

b. Obtain a field survey for the areas of work, which shall include property boundaries (if

needed), topography, built features, utilities, wetlands, stream buffers, other natural features,

and trees.

c.

Conduct code and zoning research on safety, function, transportation, and accessibility.

Identify regulatory agencies and permits required for the project.

d. Assess programming needs with staff and any potential partners.

e. Prepare schematic drawings for review.

f.

Attend staff design review meetings and provide written responses to staff for review and

comments.

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2.3 CONSTRUCTION DOCUMENTATION SERVICES

a.

i. Prepare construction drawings and specifications (project manual);

ii. Reviews by the staff project team of the drawings at 30% completion (design

development);

iii. Reviews by the staff project team of both the drawings and project manual at 60%

completion, 90% completion, and at 100% completion; and

iv. The design team will meet with the staff project team to discuss review comments at the

30%, 60%, and 90% stages of completion.

v. Submit plans for permitting.

b. Prepare a construction cost estimate and keep up to date through life of project. Critical times

will be 30%, 60%, 90%, and 100%.

c.

Coordinate all adjacent park features surrounding scope site, such as, but not limited to,

walkways, fencing, and lighting.

d. Coordinate all affected utilities such as water, sewer, stormwater and electrical.

2.4 CONSTRUCTION ADMINISTRATION

a.

Construction Observation - Includes attending pre-construction conference; attending

monthly progress meetings; attend other meetings as needed; review and approve all

submittals and all requests for information (“RFIs”); approval of pay applications; review of

change order; attend punch-list inspections at both substantial and final completion; and

addressing design questions (RFIs) that arise during construction. In addition, Consultant shall

keep minutes of all meetings

b. As-Built – At the completion of the construction project, provide a digital set (AutoCAD) and

one sealed set of PDF’s of as-built plans.

c.

Management Plan – At completion of construction project, compile all product information

including all warranties and maintenance procedures into a concise document for Town Staff

to use.

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3.0 SELECTION PROCESS / SCHEDULE

3.1 The selection of a Firm to provide the desired services will be handled in accordance with the

following process:

a. Submission and review of the submitted SOQs by the Town.

b. The Town will rank the top three firms.

c. If there are not at least three qualified firms, then the Town will rank the number of qualified firms.

a. The Town may, at its discretion, conduct interviews of the firms.

d. The firms will be contacted in order of ranking.

a. If the Town and the first ranked firm cannot agree on a fee, then the next ranked firm will

be contacted, and so on.

e. In order to be considered for selection, firms must submit a complete response to this request.

3.2 Advertisement

An advertisement for the SOQs will be posted on the following website: http://www.huntersville.org

and the State of NC website at: https://evp.nc.gov/solicitations/

In addition, a copy of the RFQ and any addendum may be obtained by sending an e-mail to Michael

Jaycocks, Parks and Recreation Director, Town of Huntersville Parks and Recreation Department, PO

Box 2879, Huntersville, NC 28070 (mjaycocks@huntersville.org ).

All questions regarding this project should be directed to Michael Jaycocks in writing or by email. In

order to maintain equal access to information, firm representatives are not to contact anyone other

than the individual named above.

4.0 NOTIFICATION OF INTEREST AND INQUIRIES/QUESTIONS

4.1 Notification of Interest / Addenda

Upon receipt of this RFQ, firms interested in submitting a SOQ must immediately notify Michael

Jaycocks by mail or e-mail (see 4.2) in order to place the firm’s name, address, and contact information

(including e-mail address) on a Notification of Interest list for distribution of possible addenda to this

RFQ.

4.2 Inquiries/Questions and Deadline

All inquiries/questions regarding this RFQ must be directed to Michael Jaycocks by e-mail

(mjaycocks@huntersville.org) and must reach his office by Friday, 12:00 noon, June 12, 2026 [at least

seven days before the SOQ submittal due date] in order to be considered for a response. To ensure fair

consideration and equal access to information for all firms, the questions and answers will be sent via

e-mail to each firm who has submitted a “Notification of Interest.” Any other contact in reference to

this RFQ, prior to the time an award decision has been made, will result in disqualification of the firm.

Oral answers will not be authoritative.

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5.0 QUALIFICATIONS SUBMITTAL

Written submittals of SOQs must be received by the Town of Huntersville Parks and Recreation

Department no later than Friday, 12:00 noon, June 19, 2026. Submittals received after this deadline will

not be considered.

5.1 Submittal Material

Firms interested in providing services as described in this RFQ shall submit their response via e-mail or

digitally on a flash drive (please use the firm’s name within the file name of the digital copy and compile

all files into a single file for the digital submittal) in a sealed container labeled on the outside, “SOQ for

Construction and Design Services for The Vine Park Project,” along with the firm name. Send or deliver

submittals to:

Submitting by e-mail:

Michael Jaycocks

mjaycocks@huntersville.org

Submitting by mail:

Attn: Michael Jaycocks

Huntersville Parks and Recreation

PO Box 2879

Huntersville, NC 28070

5.2 Notification

The selected firm selected will be notified via email by July 10, 2026.

5.3 Board Approval

The Town Board will consider authorizing the Town Manager to enter into a

contract with the selected firm.

6.0 EVALUATION

Firms submitting SOQs to perform the desired services on this specific project will be evaluated based upon

certain considerations. The following considerations, with the weighted importance, will be utilized to select

firms from those submitting an SOQ:

1. Firm's experience, knowledge, familiarity, and past performance with similar projects – 40%

2. The experience of the firm's proposed staff to perform the type of work required – 35%

3. The availability of the firm’s staff to complete the project by the proposed date – 25%.

North Carolina firms qualified to do the required work will be given priority consideration. A North Carolina firm

is a firm whose principal place of business is in North Carolina, staffed with an adequate number of employees

with the appropriate expertise judged by the Town to be capable of performing a majority of the work required,

who pays unemployment or income taxes in North Carolina.

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7.0 SUBMITTAL DOCUMENT REQUIREMENTS

All SOQs are limited to fifteen pages inclusive of the cover sheet. SOQs containing more than fifteen pages will

not be considered. Firms submitting SOQs are encouraged to carefully check them for conformance to the

requirements above. If SOQs do not meet all of these requirements, they will be disqualified.

7.1 Section I - General Information

The General Information section should be two pages in length with the following information

formatted into bullet points:

• Expression of firm’s interest in the work.

• Describe the firm’s experience with similar projects.

• Statement regarding firm’s possible conflict(s) of interest for the work.

• Identification of the Project Manager and their contact information.

• Describe how the firm communicates to the client throughout the process.

7.2 Section II – Evaluation Factors

7.2.1 Firm Information – Provide an organizational chart of the project team, listing key

individuals involved and the role they will perform, including any field personnel.

Indicate how the work described in this RFQ will fit into the total workload of the firm

(maximum one page).

7.2.2 Similar Project Experience (Graphics and Narrative) – Submit a maximum of three

projects completed that demonstrate experience with similar projects (maximum nine

pages).

Include for each project:

Specific project name, location and client / Description of the project, size, and services

rendered / List the key individuals who were responsible for the planning, design,

construction engineering and inspection. Identify all public agencies that reviewed the

project.

7.2.3 Individual Qualifications/Experience - Provide a description of the qualifications and

experience of the key individuals who will be actively involved in the work (including

registration numbers of engineers, architects, certifications, etc.). Include the office

location in which each key individual is located. Clearly identify each key individual’s

experience with similar type projects, the specific role that individual performed, and

the firm they were employed by at the time of the project work (maximum two pages).

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

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