Project Information

Bid Title

Finance, Admin, Water & Sewer and Parking Utility Consultant

Issuing Agency

City of Orange Township

Location

New Jersey

Published Date

Jan 9, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Finance, Admin, Water & Sewer and Parking Utility Consultant
Category:	Bids and Request for Proposals (RFPs)
Status:	Open

Publication Date/Time: 1/9/2026 11:00 AM Closing Date/Time: 1/27/2026 11:00 AM Related Documents: 2026 RFP FINAL Finance Admin Water and Sewer and Parking Utility Consultant

Attachment Preview

REQUEST FOR

PROPOSALS

Finance , Administration, Water and Sewer

and Parking Utility Consultant Services

SUBMISSION DEADLINE:

11:00 AM

January 27, 2026

ADDRESS ALL PROPOSALS TO:

Christopher Hartwyk

Business Administrator

29 North Day Street

Orange, New Jersey 07050

RFP: Finance, Administration, Water and Sewer and Parking Utility Consultant Services

Due Date: January 27, 2026

Page 1

SUBMISSION DEADLINE

11:00 AM - January 27, 2026

SECTION 1: GENERAL INFORMATION & SUMMARY

1.1 Organization Requesting Proposal

City of Orange Township - Administration

29 North Day Street

Orange, New Jersey 07050

1.2 Contact Person

Christopher Hartwyk, Business Administrator

29 North Day Street

Orange, New Jersey 07050

(973) 952-6089

chartwyk@orangenj.gov

1.3 Procurement Process

This contract will be awarded as a professional services agreement using a fair and open process under the "New

Jersey Local Unit Pay-to-Play Law,"N.J.S.A. 19:44A-20.5 et seq.

The City Council will vote to approve a resolution awarding a contract to the Contractor for a sum not to exceed

a specified amount and for a term of one (1) year.

1.4 Contract Form

If selected to provide services, it is agreed and understood that the successful Respondent shall be bound by the

requirements and terms contained in this RFP with regard to services performed, payments, indemnification,

insurance, termination, and applicable licensing provisions.

It is also agreed and understood that the acceptance of the final payment by Contractor shall be considered a

release in full of all claims against the City of Orange Township (City) arising out of, or by reason of, the work

done and materials furnished under this Contract.

1.5 Submission Deadline

Proposals must be submitted to, and be received by the Finance Department at 29 North Day Street, 2nd Fl.,

Orange, New Jersey 07050 via mail or hand delivery, by 11:00 a.m. prevailing time on January 27, 2026.

Proposals will not be accepted by facsimile transmission or e-mail.

1.6 Opening of Proposals

Proposals shall be opened in public at 11:00 a.m. prevailing time on January 27, 2026 in the Business

Administrator’s Office, located at 29 North Day Street, City of Orange Township, N.J.

RFP: Finance, Administration, Water and Sewer and Parking Utility Consultant Services

Due Date: January 27, 2026

Page 2

1.7 Definitions

The following definitions shall apply to and are used in this Request for Proposal (RFP):

"City" refers to the City of Orange Township.

"RFP" - refers to this Request for Proposals, including any amendments thereof or supplements thereto.

“Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a Proposal.

"Consultant" or "Consultants" - refers to the interested persons and/or firm(s) that submit a Proposal.

1.8 Submission address

All proposals should be sent to:

Finance Department

29 North Day Street

Orange, New Jersey 07050

SECTION 2: INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The City is seeking proposals from qualified Respondents to provide Finance, Administration, Water and

Sewer and Parking Utility Consultant Services.

2.2 Fair and Open Process

It is the intention of the City of Orange Township to award a contract through a fair and open process as set

forth in N.J.S.A. 19:44A-20.5 et seq. and intends to award the contracts pursuant to N.J.S.A. 40A:11-5

(l)(a)(i).

2.3 Evaluation

Proposals will be reviewed and evaluated by the City's Business Administrator and Finance Department.

The proposals will be reviewed to determine if the Respondent has met the professional, administrative, and

subject areas described in this RFP.

All communications concerning this RFP or the RFP process shall be directed to the City contact person, in

writing or via e-mail. Responses to all questions will be forwarded as addenda to all prospective Respondents

who have provided contact information. It is the prospective Respondents responsibility to provide accurate

contact information.

RFP: Finance, Administration, Water and Sewer and Parking Utility Consultant Services

Due Date: January 27, 2026

Page 3

2.4 Procurement Schedule

The steps involved in the process and the anticipated completion dates are set forth in the Procurement

Schedule below. The City reserves the right to, among other things, amend, modify or alter the Procurement

Schedule upon notice to all potential Respondents.

Activity

1. Receipt of Proposals

2. Completion of evaluation of Proposals

3. Award of Contract

January 27, 2026

January 30, 2026

February 3, 2026

2.5 Rights of the City

The City reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this

RFP and the procurement process in accordance with the provisions of applicable law:

• To conduct investigations of any or all of the Respondents, as the City deems necessary or convenient, to

clarify the information provided as part of the Proposal and to request additional information to support

the information included in any Proposal.

• To suspend or terminate the procurement process described in this RFP at any time (in its sole discretion.)

If terminated, the City may determine to commence a new procurement process or exercise any other rights

provided under applicable law without any obligation to the Respondents.

2.6 Cost of Proposal Preparation

Each Proposal and all information required to be submitted pursuant to the RFP shall be prepared at the sole cost and

expense of the Respondent. There shall be no claims whatsoever against the City, its officers, officials or

employees for reimbursement for the payment of costs or expenses incurred in the preparation of the Proposal

or other information required by the RFP.

2.7 Proposal Evaluation

Proposals will be evaluated by the City’s Business Administrator and Finance Department based on the specific

criteria detailed in Section 6.

2.8 Written Proposal

Prospective Respondents must submit a written proposal in a format specified by the City. The required format

is detailed in Section 3.

2.9 Additional Requirements

Consultant is required to comply with requirements of P.L. 1975, c. 127, the Law Against Discrimination and

with N.J.A.C. 17:27-1.1 et seq., the Affirmative Action Rules.

A party responding to this RFP must indicate what type of business organization it is e.g., corporation,

partnership, sole proprietorship, or non-profit organization. If a party is a subsidiary or direct or indirect

affiliate of any other organization, it must indicate in its proposal the name of the related organization and the

relationship. If a party responding to this RFP is a corporation, it shall list the names of those stockholders

holding 10% or more of the outstanding stock.

RFP: Finance, Administration, Water and Sewer and Parking Utility Consultant Services

Due Date: January 27, 2026

Page 4

Section 7 of this document describes general terms and conditions. Section 8 of this document contains

required administrative forms, which must accompany all proposals. Exclusion of any required form is

grounds for rejection of proposals.

2.10 Disposition of RFP

Upon submission of a Proposal in response to this RFP, the Respondent acknowledges and consents to the

following conditions relative to the submission and review and consideration of its Proposal:

• All Proposals shall become the property of the City and will not be returned.

• All Proposals will become public information at the appropriate time, as determined by the City (in the

exercise of its sole discretion) in accordance with law.

SECTION 3: WRITTEN PROPOSAL FORMAT

Proposals must address all information requested in this RFP. Proposals which in the judgment of the City fail

to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain

additions or deletions from requested information, or contain errors may be rejected.

3.1 Mandatory content

Each proposal submitted must contain the following

• Title Page

• Table of Contents

• Executive Summary

• Firm Background

• Scope of Service

• Timing & Fees

• Business Registration Certificate

• Non-Collusion Affidavit

• Insurance Requirements and Acknowledgement Form

•

The information requested by the sectional format described above is further defined.

3.2 Title Page

The proposal should include a title page, which identifies the project; the Respondent’s firm, name of the

Respondent’s primary contact, address, telephone number, fax number and email address.

3.3 Table of Contents

The Respondent's proposal should include a Table of Contents, which lists the titles and page numbers for

each major topic and sub-topic contained in the proposal.

3.4 Executive Summary

This section should include a summary of the key points and highlights of the Respondent's response and

should discuss the pricing contained in the proposal.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction

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