Project Information

Bid Title

Cybersecurity Awareness Training Services

Issuing Agency

Marina Coast Water District

Location

California

Published Date

Dec 6, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Issued	Submission Deadline	Files
11/18/2025	12/15/2025 5:00 p.m.	RFQ MCWD Professional Services Agreement Added 12/01/2025: Consolidated Cybersecurity Training Questionaire

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Marina Coast Water District

Request for Quotes (RFQ)

Cybersecurity Awareness Training Services

RFQ No.: MCWD-CSAT-2025

Issue Date: 11/18/2025

Deadline for Submission: 12/15/2025

I. Introduc�on

Marina Coast Water District (MCWD) invites qualified vendors to submit writen quotes for

Cybersecurity Awareness Training Services for all staff members and the Board of Directors. This

procurement is funded by the State and Local Cybersecurity Grant Program (SLCGP), administered by

the U.S. Department of Homeland Security (DHS) and the California Governor’s Office of Emergency

Services (Cal OES).

As funding for this grant is provided by the federal government, all ac�vi�es must comply with 2 CFR

Part 200 – Uniform Administra�ve Requirements, Cost Principles, and Audit Requirements for

Federal Awards (“Uniform Guidance”), including:

• Full and open compe��on (§ 200.319)

• Conflict of interest avoidance (§ 200.318)

• Cost reasonableness and price analysis (§ 200.404, § 200.320)

• Suspension and debarment compliance (§ 200.214, 2 CFR Part 180)

• Required contract clauses (Appendix II to Part 200)

MCWD is a public water and wastewater agency serving the City of Marina and the Ord Community.

The District provides potable water, recycled water, and wastewater collec�on services to residen�al,

commercial, and ins�tu�onal customers, including cri�cal facili�es. Its service area includes both

urban neighborhoods and former military lands undergoing redevelopment. This training supports

MCWD’s cybersecurity improvement plan, ensuring opera�onal, administra�ve, and elected

personnel receive current, relevant cybersecurity awareness educa�on aligned with SLCGP

objec�ves and industry best prac�ces.

MARINA COAST WATER DISTRICT

Page 1 of 10

Cybersecurity Awareness Training Services RFQ – Dra� – Revised 08/07/2025

II. Scope of Work

The awarded vendor will provide customized, accessible, and results-oriented training addressing

cybersecurity threats relevant to MCWD’s opera�onal environment, including water, wastewater,

SCADA infrastructure, and public sector administra�ve opera�ons.

A. Target Audience

1. All MCWD Employees (~50) – opera�ons, customer service, administra�on, engineering,

and management personnel, with varying digital literacy.

2. MCWD Board of Directors (5 members) – governance risks, social engineering, and

mobile/email security.

B. Training Objec�ves

• Educate on phishing, ransomware, creden�al the�, BEC, insider threats.

• Promote safe compu�ng at work, in the field, and remotely.

• Establish a culture of accountability aligned with MCWD policies and SLCGP

requirements.

• Provide tools to iden�fy, avoid, and report suspicious ac�vity.

• Reinforce incident response roles for leadership.

C. Training Delivery Requirements

• Flexible formats: online modules, virtual live sessions, op�onal in-person.

• Required topics: Cybersecurity 101, phishing/social engineering, device security,

remote/public access, data/email protec�on, incident repor�ng, u�lity-specific cyber

hygiene.

D. Phishing Simula�on Requirement: At least one simula�on with customized emails, repor�ng

dashboards, follow-up training, and a summary report.

E. Repor�ng and Documenta�on: Training plan/�meline, comple�on tracking, cer�ficates, and a

final summary report with par�cipa�on metrics, simula�on results, and recommenda�ons.

F. Timeline: Launch within 2 weeks of contract; full comple�on within 60 days.

G. Accessibility & Compliance: Training content should be accessible to individuals with

disabili�es in accordance with WCAG 2.1 guidelines, where prac�cable. Vendors are encouraged

to incorporate accessibility best prac�ces to ensure equitable par�cipa�on.

III. Quote Requirements

A. Cover Leter – Vendor intro, scope commitment, compliance acknowledgment, signature.

MARINA COAST WATER DISTRICT

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Cybersecurity Awareness Training Services RFQ – Dra� – Revised 08/07/2025

B. Company Profile – Legal info, relevant experience (especially with u�li�es), key personnel bios,

subcontractor details.

C. Technical Proposal – Delivery model, customiza�on approach, phishing methodology,

comple�on tracking, implementa�on �meline, accessibility features, data privacy measures.

D. Cost Proposal – Fixed price preferred, itemized breakdown compliant with federal guidelines.

E. Federal and Grant Compliance Documenta�on –

• Proof of Non-Suspension/Debarment: Writen cer�fica�on and/or official documenta�on

showing the vendor is not suspended, debarred, or otherwise ineligible to receive federal

funds, per 2 CFR § 200.214 and 2 CFR Part 180. Must be provided before award; the

burden of proof is on the vendor.

• MCWD will pay the vendor directly and seek reimbursement from Cal OES under the

SLCGP grant.

• Cer�fica�on of compliance with applicable provisions of 2 CFR Part 200, including

acknowledgment of, and agreement with, all required federal contract clauses.

• Statement acknowledging procurement records may be subject to audit or public

disclosure.

F. References – At least two from similar public sector clients.

G. Addi�onal Materials (Op�onal) – Sample content, dashboards, case studies, awards.

H. Acknowledgment and Acceptance of District’s Professional Services Agreement terms.

IV. Evalua�on Criteria

Quotes will be evaluated on a best value to the District basis, per 2 CFR 200.320. MCWD will

consider not only cost but also technical merit, relevant experience, compliance with SLCGP

procurement requirements, and the ability to meet opera�onal needs. Weighted criteria:

1. Responsiveness to Scope – 30%

2. Vendor Qualifica�ons – 25%

3. Cost Reasonableness – 20%

4. Timeline/Flexibility – 15%

5. Federal Compliance – 10%

V. Submission Instruc�ons

• Deadline: 12/15/2025, 5:00 PM PT

• Method: Single consolidated PDF emailed to tespero@mcwd.org

MARINA COAST WATER DISTRICT

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Cybersecurity Awareness Training Services RFQ – Dra� – Revised 08/07/2025

• Op�onal vendor ques�ons: 12/1/2025 deadline; responses shared with all interested par�es

• Quotes valid for 90 days from deadline

VI. Compliance Requirements

• Suspension and Debarment: Vendors must provide proof they are not suspended, debarred,

or otherwise ineligible for federal funds prior to award.

• Recordkeeping: Retain records for 3 years a�er payment, available for audit.

• Domes�c Preference: Preference for U.S.-produced goods/services where applicable.

• Federal Clauses: Equal Employment Opportunity, Termina�on, Byrd An�-Lobbying,

Prohibi�on on certain telecom/video equipment, Audit/Access to Records.

• Confiden�ality and NDA Requirement: Vendor shall execute MCWD’s standard Non-

Disclosure Agreement (see Appendix B) prior to receiving any non-public informa�on or

accessing MCWD facili�es, systems, or data. Vendor will ensure that all personnel and

subcontractors who may access such informa�on also execute and are bound by the NDA.

The NDA will govern the handling, use, disclosure, and protec�on of MCWD informa�on,

including test results, reports, and findings.

Vendor shall use MCWD informa�on only for performance of the work, shall not disclose it

to third par�es without MCWD’s prior writen consent, and shall return or securely destroy

all copies at the end of the engagement and cer�fy destruc�on upon request. Obliga�ons

survive comple�on or termina�on of the contract, and for trade secrets they survive

indefinitely. Any breach of confiden�ality is a material breach and may en�tle MCWD to

injunc�ve relief in addi�on to other remedies. Vendor shall not use MCWD’s name, logo, or

engagement details in marke�ng or publica�ons without MCWD’s prior writen consent.

VII. Funding

• Funding and Payment: Funded by SLCGP; MCWD pays the vendor directly and seeks Cal OES

reimbursement a�er comple�on and grant documenta�on.

• Cost Principles: All costs must be allowable (§ 200.403), reasonable (§ 200.404), and

allocable (§ 200.405).

• Cost Inclusions: Training customiza�on, delivery, phishing simula�on, repor�ng,

administra�ve/overhead.

• Pricing Structure: Fixed-price proposals preferred; itemized breakdown required.

• Reten�on: MCWD will withhold five percent (5%) of the total contract value. Reten�on will

be released within thirty (30) days a�er MCWD issues writen final acceptance of all

deliverables, receives the final report, and verifies that all cri�cal and high findings are

remediated or covered by an MCWD-approved correc�ve ac�on plan with agreed �melines.

MARINA COAST WATER DISTRICT

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Cybersecurity Awareness Training Services RFQ – Dra� – Revised 08/07/2025

Reten�on is not a cap on MCWD’s rights, is not subject to interest, and does not replace any

warranty, indemnity, or other contractual obliga�ons.

VIII. An�cipated Timeline

Milestone

Descrip�on

Target Date

RFQ Release

MCWD issues the RFQ.

11/18/2025

Vendor Ques�ons

Deadline

Deadline for writen ques�ons.

12/1/2025

MCWD Responses

Responses to all vendor ques�ons. 12/8/2025

Quote Submission

Deadline

Deadline per Sec�on V.

12/15/2025 @ 5 p.m. (Pacific)

Evalua�on and Scoring

Scoring per Sec�on IV.

12/22/2025-12/26/2025

No�ce of Intent to Award Issued a�er proof verifica�on.

12/29/2025

Contract Execu�on

Includes all federal provisions.

2 weeks a�er contract signing

Project Kickoff / Training

Prep

Onboarding, customiza�on,

scheduling.

2 weeks a�er contract signing

Training Delivery Window All training conducted.

Within 60 days of execu�on

Final Repor�ng

Comple�on and final report

delivered.

20 days a�er training

comple�on

IX. General Condi�ons

MCWD reserves the right to reject any/all quotes, cancel this RFQ, and is not obligated to award.

MCWD shall not be responsible for reimbursement of vendor’s costs and expenses in connec�on

with prepara�on of its proposal, without limita�on. Contracts will be awarded based on best value

to the District, considering cost, technical capabili�es, experience, and compliance with funding

requirements, all in District’s sole discre�on. Vendors must comply with applicable laws and

maintain insurance/licensing. Audit access for 3 years post-payment is required. The selected vendor

will be required to enter into a Professional Services Agreement with Marina Coast Water District.

MARINA COAST WATER DISTRICT

Page 5 of 10

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611420Computer Training
• NAICS 611430Professional and Management Development Training

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