Project Information

Bid Title

RFP - National Bridge Inspection Program Manager FY26/27 to 28/29

Issuing Agency

Northbrook village

Location

Illinois

Published Date

Jan 13, 2026

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - National Bridge Inspection Program Manager FY26/27 to 28/29
Category:	Northbrook Engineering & Public Works Bids
Status:	Open
Bid Recipient:	Aram Beladi, Village Engineer, Aram.Beladi@northbrook.il.us

Description: The Village of Northbrook is requesting proposals from professional engineering firms for National Bridge Inspection Standards (NBIS) Program Manager services. The Village is seeking a proposal for NBIS services for the upcoming Fiscal Years 2026-27 and 2028-29, as well as on call bridge inspection services for Fiscal Year 2027-2028. Respondents must be able to demonstrate previous experience serving as NBIS PM for local agencies. The submitted Proposal should include the firm’s qualifications, project team, resumes, detailed scope of services/tasks, schedule, man hour estimate, and not-to-exceed costs for completing the NBIS PM services specified in the RFP document. Publication Date/Time: 12/10/2025 9:00 AM Closing Date/Time: 1/14/2026 12:00 PM Contact Person: Aram Beladi, Village Engineer, Aram.Beladi@northbrook.il.us Related Documents: FY 26/27 - 28/29 NBIS PM RFP

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

Professional Engineering Services

National Bridge Inspection Standards Program Manager services for FY 26/27 to 28/29

Introduction:

Village of Northbrook

Northbrook, Illinois

Issue Date: December 10, 2025

The Village of Northbrook ("Village") is requesting proposals from professional engineering firms

("Consultant Services") for National Bridge Inspection Standards (NBIS) Program Manager services as

described below in this Request for Proposal ("RFP"). The Village is seeking a proposal for NBIS services

for the upcoming Fiscal Years 2026-27 and 2028-29, as well as on call bridge inspection services for Fiscal

Year 2027-2028. Respondents must be able to demonstrate previous experience serving as NBIS PM for

local agencies. The submitted Proposal should include the firm’s qualifications, project team, resumes,

detailed scope of services/tasks, schedule, man hour estimate, and not-to-exceed costs for completing the

NBIS PM services specified below.

Background:

Currently, the Illinois Department of Transportation’s (IDOT) Structures Information Management System

(SIMS) indicates the Village owns, maintains, and is responsible for inspecting seven (7) bridges.

Structure Facility Feature

Number Carried Crossed

016-

0812*

Shermer WFNB Chicago

Road River

016-3024

016-3234

016-

3264**

016-

3265**

016-8261

016-8262

Table 1

Walters

Avenue

Techny

Road

Grant

Road

Voltz

Road

Cherry

Lane

Meadow

Road

WFNB Chicago

River

WFNB Chicago

River

UP RR

UP RR

WFNB Chicago

River

WFNB Chicago

River

2026 Inspection

Type

None

Routine

Routine

Routine

Routine

Routine

Routine

2028 Inspection

Type

Routine

(Element Level

Inspection)

Location

0.3 mi SW of IL 43

None

0.5 mi W of IL 43

In-Depth

None

0.4 mi E of IL 43

0.4 mi N of Voltz

Road

None

In-Depth

In-Depth

0.2 mi E of IL 43

0.3 mi W of

Shermer Road

0.1 mi N of

Shermer Road

*Superstructure was replaced in 2019. Structure also has an experimental feature that has additional

reporting requirements. Structure is on an NHS route and therefore requires element level inspection. See

appendix Exhibit A for additional documentation. A printout of the master structure report S-107 for each

structure is also included in Exhibit A.

**Structures are over Union Pacific Railroad and will require UPRR Right of Entry Permits, UPRR

Insurance, and UPRR Flagger for In-Depth inspections.

1

REQUEST FOR PROPOSAL (RFP)

Proposal for Professional Engineering Services

National Bridge Inspection Standards Program Manager services for FY 26/27 to 28/29

Tasks/Scope of Services:

Task 1: All required NBIS Program Manager Services & bridge inspections for Fiscal Year 2026-2027,

starting upon contract execution (estimated March 2026) and ending April 30, 2027

Program Manager Services: The selected consultant will perform all NBIS Program Manager duties on

behalf of the Village. NBIS Program Manager duties are those defined by the NBIS, IDOT, and FHWA.

The consultant shall provide to the Village an individual who has NBIS Program Manager certification

from FHWA/IDOT and this individual shall be formally designated the Village’s program manager

subject to Village/IDOT approval. The consultant must have staff certified by IDOT to perform Element

level inspections.

Perform NBIS/IDOT required bridge inspections: The selected consultant shall perform NBIS bridge

inspections for the Village as needed and as required by IDOT/NBIS as soon as possible. The consultant

shall request notice to proceed prior to performing the inspections. The notice to proceed shall include a

not to exceed man hour estimate and cost for each inspection to be performed. Routine and In-Depth

inspections are required. Consultant shall follow IDOT/NBIS specifications for the two types of

inspections requested, inspection type is specified in Table 1.

Bridge Inspection Report Requirements: The selected consultant shall prepare and submit to IDOT all

required inspection report forms no later than 45 calendar days from the date of the inspection. Program

Manager will be required to update the IDOT Bridge Inspection Date Database.

Bridge Inspection Report Submittal to Village: The proposal shall detail what documents will be

submitted to the Village for each completed bridge inspection. At a minimum a cover letter and copies of

the IDOT inspection forms will be required. Please identify any other documents that you would typically

provide as a part of your firm’s bridge inspection reports so that it may be considered during the review of

proposals.

Task 2: On call bridge inspection services for Fiscal Year 2027-2028, starting May 1, 2027 and ending

April 30, 2028.

On Call Bridge Inspection Services: The selected consultant shall provide on call inspections of bridges

as needed, due to unforeseen impacts to bridges. Task 2 shall have a not-to-exceed price of $10,000.00.

Task 3: All required NBIS Program Manager Services & bridge inspections for Fiscal Year 2028-2029,

starting May 1, 2028 and ending April 30, 2029.

Program Manager Services: The selected consultant will perform all NBIS Program Manager duties on

behalf of the Village. NBIS Program Manager duties are those defined by the NBIS, IDOT, and FHWA.

The consultant shall provide to the Village an individual who has NBIS Program Manager certification

from FHWA/IDOT and this individual shall be formally designated the Village’s program manager

subject to Village/IDOT approval. The consultant must have staff certified by IDOT to perform Element

level inspections. The consultant will be required to perform an element level inspection on the Shermer

Road Bridge 016-0812.

Perform NBIS/IDOT required bridge inspections: The selected consultant shall perform NBIS bridge

inspections for the Village as needed and as required by IDOT/NBIS as soon as possible. The consultant

shall request notice to proceed prior to performing the inspections. The notice to proceed shall include a

2

REQUEST FOR PROPOSAL (RFP)

Proposal for Professional Engineering Services

National Bridge Inspection Standards Program Manager services for FY 26/27 to 28/29

not to exceed man hour estimate and cost for each inspection to be performed. Routine and In-Depth

inspections are required. Consultant shall follow IDOT/NBIS specifications for the two types of

inspections requested, inspection type is specified in Table 1.

Bridge Inspection Report Requirements: The selected consultant shall prepare and submit to IDOT all

required inspection report forms no later than 45 calendar days from the date of the inspection. Program

Manager will be required to update the IDOT Bridge Inspection Date Database.

Bridge Inspection Report Submittal to Village: The proposal shall detail what documents will be

submitted to the Village for each completed bridge inspection. At a minimum a cover letter and copies of

the IDOT inspection forms will be required. Please identify any other documents that you would typically

provide as a part of your firm’s bridge inspection reports so that it may be considered during the review of

proposals.

Term of Agreement

The initial term of this agreement shall be from the date that the agreement is executed until April 30,

2029.

Termination of Agreement

Notwithstanding any other rights of cancellation contained herein accruing either to the Consultant or to

the Village, either party to this agreement shall have the right of cancellation, with or without cause, by

serving notice on the other party, by certified mail, return receipt requested, of such intent to cancel this

entire agreement at least sixty (60) days prior to any such proposed cancellation date, such cancellation to

be without recourse except for any sums owing to either party at the time of cancellation. The Consultant

shall continue to faithfully perform all required work until the date of cancellation of the agreement.

Schedule for RFP:

The Village’s intent is to have Village Board of Trustees approval of the selected consultant occur at the

March 24, 2026 regular Village Board Meeting.

Key Dates:

Qualifications due

January 14, 2026 by noon

Select and notify finalists

February 2, 2026

Interview finalists*

February 9 to February 13, 2026

Select Consultant

February 16, 2026

Village Board Approval of selected consultant:

March 24, 2026

Execute contract with selected consultant:

March 24, 2026

Selected consultant to perform required inspections prior to: May 2026

Task 1 (FY 26-27 NBIS program manager services) completed: June 15, 2026

*The Village may elect to not interview consultants.

3

REQUEST FOR PROPOSAL (RFP)

Proposal for Professional Engineering Services

National Bridge Inspection Standards Program Manager services for FY 26/27 to 28/29

Instructions to Consultants:

Preparation of Proposals

All proposals must be signed by an authorized official. Proposals that contain omissions, erasures,

alterations, or additions not called for, conditional or alternate bids unless called for, or that contain

irregularities of any kind may be rejected. All reimbursable expenses including office supplies and travel

expenses shall be included within the overall not-to-exceed cost.

Manhour & Cost Estimate

For Tasks 1 and 3, provide a manhour and cost estimate. List all anticipated inspection/PM needs for Tasks

1 and 3. Please include a general NBIS PM services manhour estimate and cost to cover any non-inspection

related work that may arise. The costs provided should be considered not to exceed costs. Manhour and

cost estimates should follow the general format of the example shown in Exhibit B.

For Task 2, provide an hourly rate sheet for on call bridge inspection services. Identify the project team

members billing rates on the hourly rate sheet. Task 2 shall have a not-to-exceed price of $10,000.00.

Clarifications & RFI’s

Village reserves the right to make clarifications, corrections, or changes in this RFP at any time prior to the

time proposals are due. Questions and requests for information must be submitted before noon local time

on January 9, 2026 to Aram Beladi, Village Engineer, at either 847/664-4133 or

aram.beladi@northbrook.il.us. The Village will issue addendums and/or responses to RFI’s on the village’s

website https://www.northbrook.il.us/bids.aspx. It is the responsibility of the proposer to check the website

for addendums. All proposals submitted must acknowledge receipt of all addenda issued by the Village.

Proposal Due Date & Submittal Procedure

Please submit the following items in a single sealed envelope:

• Three (3) bound paper copies of the proposal

• One (1) USB Flash Drive containing the proposal as a single PDF file

Please label the sealed envelope as follows:

Proposal for Professional Engineering Services

National Bridge Inspection Standards Program Manager services for FY 26/27 to 28/29

Consultant’s full legal name

Sealed proposals will be received until 12:00pm local time on January 14, 2026. Proposals shall be

delivered to the Village’s Public Works office which is located at:

Village of Northbrook

Attention: Aram Beladi, Village Engineer

655 Huehl Road

Northbrook, Illinois 60062.

Proposals received after the time specified above will be returned unopened.

4

REQUEST FOR PROPOSAL (RFP)

Proposal for Professional Engineering Services

National Bridge Inspection Standards Program Manager services for FY 26/27 to 28/29

Evaluation of Proposals:

The submitted proposals will be reviewed and selected based upon factors in this RFP and including the

following:

(1) Experience on similar projects with references (name, title, address, phone, e-mail & fax

numbers) within the last three years only;

(2) Firm Information (size, location, history, resources, etc.);

(3) Qualifications (resumes) of personnel assigned to work on the project (project team),

organizational chart, etc.;

(4) Ability to meet project deadlines (availability of staff to perform services);

(5) Completeness of project approach (detailed scope of services/tasks, etc.);

(6) Any additional services/tasks not identified in this RFP that the consultant believes will

improve the project, reduce costs and time, etc.;

(7) The Village’s prior experience working with the Proposer; and

(8) Manhour estimate for each Task with overall not-to-exceed cost.

Follow-up discussions may be conducted with several firm(s) to resolve any questions, finalize the scope

of work and service agreement on final not-to-exceed cost as a means to recommend final selection.

Freedom of Information Act

All information submitted to the Village in response to this Request for Proposals shall be deemed a

public record and will be subject to disclosure under the Illinois Freedom of Information Act (5 ILCS 140

et seq.) subsequent to the award of the contract. Consultants are advised that Section 7(1)(g) of that Act

exempts the following from disclosure:

Trade secrets and commercial or financial information obtained from a person or

business where the trade secrets or commercial or financial information are

furnished under a claim that they are proprietary, privileged or confidential, and

that disclosure of the trade secrets or commercial or financial information would

cause competitive harm to the person or business, and only insofar as the claim

directly applies to the records requested.

Consultants desiring to have portions of their proposals considered exempt are advised to mark these

portions accordingly.

Withdrawal of Proposals

No proposal shall be withdrawn for a period of 60 days after the proposal due date.

Rejection of Proposals

Proposals that are not prepared in accordance with these Instructions may be rejected. If not rejected,

Village may request correction of any deficiency and accept the deficiently prepared proposal upon

compliance with these Instructions to Consultants.

Acceptance of Proposals

Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability,

capability, reputation, and expertise of the Consultants.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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