Project Information

Bid Title

RFP 255-26  Mental Health Support for Law Enforcement

Issuing Agency

Riverton city

Location

Utah

Published Date

Apr 29, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

description	opening date	closing date
RFP 255-26  Mental Health Support for Law Enforcement	April 29, 2026 :	May 14, 2026 2:00 PM

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Purchasing Department

12830 S Redwood Rd

Riverton, UT 84065

801-208-3175

REQUEST FOR PROPOSAL #255-26

PURPOSE OF REQUEST:

The purpose of this Request for Proposal, hereinafter referred to as RFP, is to enter into a contract

with a qualified firm to provide mental health support for Riverton City Police Department. The

company hereinafter may be referred to by the following terms: Company, Firm, Consultant and/or

Contractor. Riverton City hereinafter may be referred to as the City.

RESPONSE DATE AND LOCATION:

Offers must be received by 2:00 PM on May 14, 2026.

Offers may be delivered to 12830 South 1700 West, or may submitted electronically at

ccalvert@rivertonutah.gov. The reference number for this RFP is #255-26. Any proposal that is

received after this due date and time will be returned unopened to the proposer. All proposals and

communications relative to this proposal must bear RFP 255-26. If it becomes necessary to revise the

RFP in whole or in part, an addendum will be provided to all proposers on record who received the

original RFP.

ADMINISTRATIVE GUIDANCE:

The information provided herein is intended and designed to provide those interested in responding

sufficient basic information regarding minimum requirements. It is not intended to limit a proposal's

content or exclude any relevant or essential data therefrom. Proposers are at liberty and are

encouraged to expand upon the specification to evidence service capability under any agreement.

The city will not be liable for any cost proposers may incur in the preparation or presentation of this

proposal.

Proposals of the successful firm shall be open to public inspection for a period of ninety (90) days after

the announcement of the selection of the Contractor. Proposals of those who responded but are not

awarded contracts shall not be open to public inspection.

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PROPOSAL CONSIDERATION:

An evaluation team will evaluate the submitted proposals. The city reserves the right to: 1) reject

any or all proposals, or to make no award; 2) require modifications to initial proposals; 3) negotiate

or 4) make partial or multiple awards. The city further reserves the right to excuse technical defects

in a proposal when, in the sole discretion of the City, such excuse is beneficial to the city.

The city may award based on initial proposals received, without discussion of such proposals. If

required by the city, a short list of responders may be invited to make presentations/demonstrations

to the evaluation team, other city personnel, as deemed appropriate. To the extent permitted by law,

all documents submitted as part of the proposal will be deemed by the city as confidential during the

evaluation process, and until selection of finalists. There shall be no disclosure of any information to

competing companies prior to award of the contract.

TERMS OF CONTRACT:

The agreement will be in accordance with requirements set forth in the scope and terms of this RFP.

All provisions of the agreement must be in compliance with established State and Local laws and

ordinances of the State of Utah and its political subdivisions.

The term of this contract will be for a period of 2 years with 3 one-year options to renew. Contract may

be terminated at any time by either party with advance written notification of at least 30 calendar days,

(negotiable, provide proposed termination terms with proposal response).

BACKGROUND:

The inherent stresses of police work may require specialized psychological services. Riverton City is

seeking proposals from qualified firms to provide a comprehensive Mental Health and Wellness Program

for the City’s Police Department to include mental health care, mental performance, awareness training,

resiliency training, stress debriefing, stress management and referral/navigation services. The successful

firm(s) will provide Mental Health and Wellness Program services, in a variety of mediums, aimed to

sustain and improve first responder health.

The City has approximately 40 police officers

SCOPE OF SERVICES:

Provide comprehensive mental health services to sworn officers and civilian staff to improve

psychological well-being, enhance job performance, reduce burnout, and mitigate risks associated with

trauma exposure (e.g., PTSD, depression, substance misuse).

Objectives are:

- Promote mental wellness and resilience

- Provide timely access to confidential mental health care

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- Reduce stigma around seeking support

- Support officers after critical incidents

- Improve retention, morale, and overall organizational health

Awarded Firm may be asked to provide the following services:

- Annual mental health assessments for each employee.

- Mental wellness counseling sessions to be 45 – 60 minutes each and to include the following:

- Intake interview conducted by a certified mental healthcare provider.

- Review initial assessments and outcomes.

- Review high-stress incident logs for each employee.

- Overall mental health evaluation.

- Make final recommendations for mental health and resilience wellness plan.

- Make longitudinal assessments based on each evaluation.

- Critical incidents counseling: such as where officers are hurt or killed, or cause death or serious

injury to others, hostage negotiations, and/or similar situations, the firm shall provide advice or

consultation to the administration; response or intervention as designated by the department to

resolve the situation; and debriefing or individual counseling sessions to address post-traumatic

stress and minimize any adverse psychological impact on the employees and their work

functions. Critical incident debriefings with police personnel and individual counseling for

officers involved in critical incidents will occur after each critical incident as requested by the

Chief of Police or designee. Telephone contact by firm must be within fifteen (15) of first

contact. Intervention with affected officers will occur as quickly as possible (e.g. within 2 hours)

on a 24-hour, 7-day basis. Any critical incident debriefings and counseling for staff after critical

incidents will be coordinated between the chief of police or designee and the firm.

- Tests/Evaluations:

- Fitness for duty evaluation: When employee work performance suffers and the supervisors or

the administration suspects the employee is in need of psychological assistance, the

department may request a fitness-for-duty evaluation. The fitness-for-duty evaluation will

provide the department with the firm’s professional opinion as to whether the employee can

perform the essential functions of his/her job and whether additional psychological services

are needed. Fitness-for-duty evaluations may be required of both sworn and non-sworn

employees and must be specific to the individual assignment. Counseling or referral may be

needed to assist the employee to return to full duty. The fitness-for-duty evaluations will be

requested by the Chief of Police or designee.

- Fitness for specialized assignments evaluation: The Police Department has specialized

assignments and teams, such as the Selective Enforcement Team. Before officers are assigned

to certain specialized teams, psychological evaluations may be needed to determine their

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suitability and any risk factors. These psychological evaluations must be specific to the

specialized assignment. The evaluations will be given as requested by the Chief of Police or

designee.

- Annual psychological for at-risk assignments: The Police Department has employees assigned

to specialized assignments and teams, such as Homicide, the Selective Enforcement Teams,

Special Victims Unit, Digital Forensic Specialist, etc. These employees may be exposed to work

stressors beyond that of other employees. Employees who are assigned to certain specialized

teams may have annual psychological evaluations in order to assess ongoing suitability for the

position(s) and to identify any barriers to continued assignment. These psychological

evaluations will be specific to the specialized assignment.

Department-requested evaluations/testing will be conducted in accordance with the Americans with

Disabilities Act (ADA).

Prior to the administration of any psychological instruments or interview by the

psychologist/psychiatrist, the candidate will sign the appropriate HIPAA documents and an informed

consent to the conditions of the evaluation. The informed consent will clearly state the Riverton City

Police Department is the client. HIPAA guidelines will be followed for all testing.

All tests will be objective, job-related, nondiscriminatory, and validated for use with public safety

candidates.

Fitness-for-duty, fitness-for-specialized-assignment, and psychological for at-risk assignment

evaluations must be specific to the individual assignment. Evaluations will determine employee

suitability for their current position or the specialized assignment and any risk factors.

After any department-requested evaluation, a report will be provided to the Chief of Police or

designee within three (3) business days of the evaluation. Reports will include (1) a standardized

rating scale and specific recommendations regarding the employee based on the essential functions

for the sworn or non-sworn position, (2) an evaluation of the employee’s suitability for duty in their

current assignment or suitability for a specialized assignment based upon an analysis of all

psychological materials, including test data and interview results, (3) a recommendation based on

the analysis, along with a justification and any reservations that the psychologist/psychiatrist might

have regarding the validity or reliability of the results, and (4) the psychologist’s/psychiatrist’s

professional opinion as to whether additional psychological services are needed.

Counseling or referral after a fitness-for-duty or annual psychological evaluation (at-risk assignment)

may be needed to assist the employee to return to full duty as authorized by the Chief of Police or

designee. Scheduling for the counseling or referral will be coordinated with the Chief of Police or

designee.

- Individual counseling session: Police employees may request individual counseling after critical

incidents on their own behalf. In addition to the mental health benefits provided by health

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insurance and the City’s Employee Assistance Program, police employees may need individual

counseling that is specific to the special stresses of police work. Police employees may request

individual psychological services directly from the consultant. They may request counseling for

personal and professional issues. The counseling provided to the employee will be specific to the

individual and their assignment, and also specific to the special stresses of police work.

- Training: Professional psychological training presentations may be needed, including some in-service

training, stress training for police academies, anger management training, and other trainings as

approved by the Chief of Police. Occasionally, police trainers, supervisors, administrators or others

will need to consult with the firm to develop training; discuss the psychological aspects of training;

planning trainings on supervising or evaluating personnel; or for advice in handling sensitive

situations. Trainings will be researched and adapted for the audience and include more-recent

research and information.

- Compliance/Records:

- Serve as a triage point to ensure that Riverton City complies with all applicable laws and

regulations, while maximizing utilization of case-appropriate care, insurance, and referrals.

- Provide quarterly clinical meetings to discuss trends.

- Provide interactions between public safety personnel and clinicians on an annual basis, such

as ride-a-longs, Q&A sessions, and participation on interview panels and appearances at

department events.

- All psychological services must comply with any applicable accreditation standards.

- The psychologist/psychiatrist will follow all ADA, HIPAA and other legal guidelines. HIPAA

guidelines must be followed, including waiver forms and providing employee access to all their

medical records upon request.

- The psychologist/psychiatrist will comply with the accreditation standards outlined by the

Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA).

- All letters and memos between the psychologist/psychiatrist and the department will be

marked “confidential”, and all e-mails with medical or other confidential information will be

sent with “confidential medical information” in the subject heading.

- Any testing instrument must be legally defensible in court and legal contentions.

- The psychologist/psychiatrist will be prepared to defend all procedures, test instruments,

conclusions, and recommendations if a decision based, even in part, on psychological results is

challenged.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 621330Offices of Mental Health Practitioners (except Physicians)

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