Project Information

Bid Title

2026 SDD Chemical Bids Notice

Issuing Agency

Sanitary District of Decatur

Location

Illinois

Published Date

Feb 10, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

February 10, 2026

2026 SDD Chemical Bids Notice

Ashley Bailey Bids , Public Notice , SDD News

Sealed bids for treatment plant chemicals for the Sanitary District of Decatur, Illinois will be received at the District’s office, 501 Dipper Lane, Decatur, Illinois 62522 until 10:00 a.m. local time on March 31, 2026, and then at said office publicly opened and read aloud.  Bids are requested for 28% Liquid Urea-Ammonium Nitrate (UAN), Sodium Hypochlorite, and Ferrous Chloride.

The Specifications and Contract Documents for the 2026 Treatment Plant Chemicals are available for download from the District’s website at http://sddcleanwater.org/ , without charge or are available for review at the Sanitary District of Decatur offices located at 501 Dipper Lane, Decatur IL 62522.

Please contact the Director of Compliance and Innovation with any questions or comments.

Sanitary District of Decatur, Illinois

Ashley Bailey, Director of Compliance & Innovation

(217) 462-9362

ashleyb@sddcleanwater.org

The District reserves the right to reject any and all bids and waive any informality in bidding.

2026 SDD Chemical Bid docs combined

Teams Meeting info 2026 email notice

Attachment Preview

Catalog Title

2026 28% Liquid Urea-Ammonium Nitrate (UAN) – Bid doc

1

2026 Liquid Ferrous Chloride – Bid doc

6

2026 Liquid Sodium Hypochlorite – Bid doc

11

INVITATION TO BID

The Sanitary District of Decatur, Illinois will receive bids as follows:

Product:

28% Liquid Urea-Ammonium Nitrate (UAN)

Purchase Period:

1 year: May 1, 2026 through April 30, 2027

2 year: May 1, 2027 through April 30, 2028

3 year: May 1, 2028 through April 30, 2029

Bid submissions for 1 year is required; up to 3 year is optional.

Bid price shall remain in effect for entire purchase period.

Bid Time and Date:

10:00 a.m., C. D. T., March 31, 2026

Bids will be opened immediately thereafter.

Late bids will be returned unopened.

Bid Price Firm:

60 days from bid date.

Bid Submission:

Sealed envelope to:

Director of Compliance and Innovation

Sanitary District of Decatur

501 Dipper Lane

Decatur, IL 62522

Marked on the outside of the envelope:

Bid for 28% Liquid Urea-Ammonium Nitrate (UAN)

Due: 10:00 a.m.

March 31, 2026

The Sanitary District of Decatur reserves the right to reject any or all bids or to accept any

bid considered advantageous to the District.

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SPECIFICATIONS FOR ANNUAL CONTRACT TO SUPPLY

28% Liquid Urea-Ammonium Nitrate (UAN)

SCOPE

The Contractor shall supply and deliver 28% Liquid Urea-Ammonium Nitrate (UAN)to

the Sanitary District of Decatur as specified herein. The award of this contract will

be for the period of one year.

The District will notify the vendor when and where a delivery of UAN is required.

I.

Bidder’s Responsibilities

The bidder shall satisfy all conditions and qualifications set forth in the invitation to

bid, instructions, and specifications. Failure to do so may render the bidder’s

proposal invalid and unacceptable.

The bidder shall explain and describe all exceptions to these bid specifications. The

explanation and description shall be submitted in duplicate with the Bidder’s bid.

Please note that the taking of any exception may result in the bid being deemed

non-responsive if it is determined by the District to be a material variance from the

specifications and bidding documents.

The bidder shall fill out and sign the attached bid summary sheet.

No minimum or maximum quantity to be purchased under this agreement is stated

or implied herein. The District estimates annual usage to be approximately 36,000

gallons of solution. The actual quantity will depend on treatment plant flow (which is

influenced by rainfall) and operating conditions.

Questions pertaining to these specifications may be directed to Ashley Bailey at

217/462-9324.

II. Technical Specifications

A. General Process Description

28% Liquid Urea-Ammonium Nitrate (UAN) is used to aid in disinfection of treated

municipal wastewater from May 1 through October 31 annually.

B. Product Specifications

The 28% Liquid Urea-Ammonium Nitrate (UAN) shall contain:

Total Nitrogen

pH

minimum 28% by weight

minimum 6.5, maximum 7.5 std. units

The bidder shall supply a specification or typical analysis sheet, and a Safety Data

Sheet with the bid.

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C. Shipping and Delivery

District is able to accept bulk deliveries by semi-tanker.

The Contractor shall deliver UAN as herein specified regardless of work stoppage,

strike, or other labor dispute. Deliveries shall be made within 2 business days

of notification by the District and conducted between the hours of 8 a.m. and 2

p.m.

The Contractor’s vehicles shall have all pumps, air compressor, hoses, fittings, and

other equipment necessary for prompt and orderly transfer of UAN to District storage

facilities.

Defective vehicles which permit UAN to escape or prevent the UAN from being

properly unloaded will be rejected. Deliveries may also be rejected due to product

crystallization.

The Contractor is responsible for providing delivery employees with all necessary

safety equipment, training, and procedures for the safe unloading of UAN.

The Contractor is responsible for the cleanup of any spills which are not due to faulty

District actions, equipment, or connections. The District shall be properly

compensated for any damage to equipment, property, or appurtenances due to

faulty contractor actions, equipment, or connections.

The bid price shall be stated as dollars per ton of 28% Liquid Urea-Ammonium

Nitrate (UAN) solution delivered to the Sanitary District of Decatur, Illinois.

Deliveries that are rejected for any reason listed above shall not be reimbursed in

any manner or portion by the District.

D. Method of Payment

A weight ticket shall accompany each delivery.

Each invoice shall be for an amount equal to the number of tons of 28% Liquid UAN

solution multiplied by the base bid price.

The District reserves the right to analyze any or all deliveries for 28% Liquid UAN to

determine actual concentrations. Discrepancies between the District’s analysis and

invoiced quantities shall be promptly brought to the attention of the Contractor.

E. Cancellation of Agreement

The District reserves the right to cancel any purchase agreements due to three

deliveries of material not meeting specifications. Such deliveries not meeting

specifications will be considered a Failure to Deliver as outlined in Section III (C.)

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F. Usage

The District has estimated the usage to be 370 tons per year. This is an estimate

and does not represent a minimum quantity of product to be purchased.

G. Fuel Surcharge Adjustment

The U.S. Energy Information Administration reported a diesel fuel price of $3.636 on

February 10, 2026 ( https://www.eia.gov/petroleum/gasdiesel/, Diesel (on highway), Midwest

Area, Weekly Price) If, during the contract period, the price reported by the same

source increases by more than 25 percent over the February 10, 2026 price for four

weeks in which a UAN delivery is made, the Contractor may request a contract

amendment to include a fuel surcharge for product delivery to the District. The

Contractor must provide delivery cost information to the District substantiating a

proposed surcharge. Amendment of the contract to include a surcharge (and

conditions for discontinuing the fuel surcharge) is solely at the District’s discretion

and if an amendment is not agreed upon, the Contractor will be required to provide

UAN at the bid price.

III. Additional Requirements

A. Incurred Costs

The District will not be liable, under any circumstance, for any costs incurred by Firm

in replying to this Bid.

B. Taxes

The District is not subject to Federal Excise Tax and is exempt from state and local

taxes.

C. Failure to Deliver

The bidding company upon acceptance of this bid by the District shall indemnify the

District against all losses related their inability to deliver the chemicals in accordance

with this document, including but not limited to legal fees, monetary fines or fees as

may be accessed by any governing entity for failure of the District to meet legal

requirements to comply with a permit or regulation, and/or any additional expense

incurred if the District is forced to seek the chemical supplies from an alternate

source as a consequence of the same.

D. Equal Employment Opportunity

Equal Employment Opportunity Clause, Section 6.1 of the Illinois Department of

Human Rights Rules and Regulations shall be a material term of this agreement.

E. Sexual Harassment Policy

Pursuant to Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/1-101 et.

seq.) (“Act”), all Firms to this agreement must have, prior to awarding this

agreement, in effect and in force a written sexual harassment policy.

Page 4|5

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