Project Information

Bid Title

New and Used Books, Educational Materials, and Other Related Materials, Term Contract

Issuing Agency

Marion County School Board Purchasing

Location

Florida

Published Date

Jun 9, 2025

Closing Date

Jul 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

4127AM

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2025

Primary Contact
Ashley Clayton-Miller

Title
New and Used Books, Educational Materials, and Other Related Materials, Term Contract

Secondary Contact
Michelle Fritz

Number
4127AM

Tertiary Contact
Rick Collins

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose and intent of this term contract is to establish firm, fixed percentage (%)

education discount prices, for the purchase and delivery of new and used books, textbooks,

workbooks, handbooks, audio books, e-books, library books, classroom books, magazines, prebound books, publications, ancillary services, and any other related items and educational

materials for the School Board of Marion County, Florida on an “as needed” basis only.
Please read the attachment named "Bid 4127AM New and Used Books, Other Related Materials - TERMS AND CONDITIONS.docx", print out the attachment named "Bid 4127AM - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time.
Download “4127AM - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents.
Do not email your Bid Proposal Form to the MCPS Purchasing Department.
Exclusion: The following items are excluded and shall not be ordered using this bid.
• Technology: Cameras, Radios, Projector Screens, Sounding Systems, Computers and Peripherals, Copiers, Printer, etc.

• Furniture: Tables, Chairs, Desks, Bookcases, etc.

• Security Systems

• Equipment: Athletic Equipment, Culinary Equipment, Smallwares Supplies and Equipment, Medical Equipment, etc.

• Curriculum: Manipulatives, such as games, various shaped counters, blocks, dice, puzzles, rugs,

dolls, dollhouses, etc.

• Office Supplies and Teaching Supplies: Pencils, Staplers, Notebooks, Journals, Pens, Crayons, etc.

• Art Supplies: Paint of any type, Canvas, brushes, paper of any type, crayons, etc.

• Online Services: Online services and/or licenses that require any data sharing of student, teacher, and/or parent information that would require a Data Share Agreement or any online services that would require a Goods and/or Service Agreement.
As well as, any other items not mentioned above that are not related to New and Used Books,

Educational Materials and Other Related Materials.
The School Board prefers the bidders to provide a firm fixed percentage (%) discount from

prices listed on vendors website or web portal however, if a bidder is unable to provide a

website or web portal, the bidder may provide a firm fixed percentage (%) discount from the

vendors most current catalog(s), CD(s), printed price sheets(s), or local in store pricing.

Firm Fixed percentage discounts shall be applied to all items on the preferred vendor’s

website/web portal or from bidder’s most current catalog(s), printed price sheet(s) or local in

store pricing if website/web portal is not available.
Bidder should not provide or include fixed percentage discounts from other School Board bid

awards or from Florida State Contracts or any other awarded contract. The School Board

reserves the right to bid separately any item if deemed to be in the best interest of the District.

Unless a change is deemed to be in the best interest of the School Board, there shall not be any

discount adjustments during the term of this bid and any possible renewals. All fixed

percentage discounts shall remain firm throughout the term of this bid and any possible

renewals.
Sales promotions involving greater price reductions than bid may be conducted for a specified

lesser period and made available to the School Board and other governmental agencies within

the State of Florida.
The School District currently has a bid in place that provides discount pricing that meet or

exceeds the current State of Florida contract pricing and therefore, it is in the best interest of

the District to issue this bid.
Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing

agreements and state term contracts available under §287.056, Fla. Stat. (2024) was conducted

to determine if their use would be economically advantageous to the District.

Dates(All times are listed as EST )

Broadcast Date
6/9/2025 7:00 PM EST

Question End Date
7/1/2025 2:00 PM EST

Due Date
7/9/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 3

Type	Name	Description	File Type
Invitation for Bid	4127AM New and Used Books Educational Materials and Other Related Materials - TERMS AND CONDITIONS.pdf	4127AM New and Used Books Educational Materials and Other Related Materials - TERMS AND CONDITIONS	PDF
Invitation for Bid	4127AM New and Used Books Educational Materials and Other Related Materials - REQUIRED FORMS.docx.pdf	4127AM New and Used Books Educational Materials and Other Related Materials - REQUIRED FORMS.docx	PDF
Invitation for Bid	4127AM New and Used Books Educational Materials and Other Related Materials - PROPOSAL FORM.xlsx	4127AM New and Used Books Educational Materials and Other Related Materials - PROPOSAL FORM	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documents

Shipping
FOB Destination

Terms and Conditions
See bid terms and conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 22

Code	Description
[525-50]	Books, Accession
[715-10]	Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc.
[715-12]	Books, Reference (Incl. CD versions): Dictionaries, Encyclopedias, etc.
[998-18]	Books, All Types (Library, School, etc.), Sale of Surplus and Obsolete Items
[715-4]	Audio and Video Books, Digital
[715-83]	Textbooks, Adult Education
[715-84]	Textbooks, Special Education
[715-85]	Textbooks: Pre-Kindergarten thru 5th Grade (Includes Student and Teacher Editions)
[715-86]	Textbooks: 6th thru 8th Grade (Includes Student and Teacher Editions)
[715-87]	Textbooks: 9th thru 12th Grade (Includes Student and Teacher Editions)
[715-88]	Textbooks: College Level (Includes Student and Teacher Editions)
[715-89]	Textbooks, Early Childhood
[785-87]	Resource Books and Materials (Not Otherwise Classified)
[956-80]	Talking Books, Cassettes, etc. (For the Vision Impaired)
[915-60]	Magazine Distribution Services
[956-40]	Magazine Subscriptions
[715-10]	Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc.
[785-70]	Instructional Aids: Courses, Lesson Plans (Prepared), Programs, Ancillary Materials, Videos, etc. (See Class 715 for Textbooks)
[785-87]	Resource Books and Materials (Not Otherwise Classified)
[908-20]	Bookbinding Services (Sewed Cross Stitched, Library Quality), Rebinding, and Repairing: Library Books, Text Books, etc.
[951-20]	Items for Resale, Books
[956-10]	Cataloging Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 511130Book Publishers
• NAICS 611710Educational Support Services

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