Project Information

Bid Title

TO PROVIDE TRUNKED RADIO SYSTEM

Issuing Agency

Erie County

Location

New York

Published Date

Apr 1, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Department	Title	Submission Deadline	Additional files
HOMELAND SECURITY & EMERGENCY SERVICES	TO PROVIDE TRUNKED RADIO SYSTEM	Monday, May 11, 2026	erie-county-infrastructure-rfp-2026-018vf-compliance-matrix.xlsx , erie-county-infrastructure-rfp-2026-018vf-cost-proposal-sheet.xlsx , addendum-1.pdf , addendum-1-2-updated-timetable.pdf

Attachment Preview

Erie County, NY

ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE TRUNKED RADIO SYSTEM

RFP#: 2026-018VF

February 5, 2026

DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES

ERIE COUNTY PUBLIC SAFETY CAMPUS

45 ELM STREET

BUFFALO, NEW YORK 14203

COUNTY OF ERIE

REQUEST FOR PROPOSALS

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

1

Erie County, NY

1. Project Introduction.............................................................................................................................. 6

1.1 Project Objective........................................................................................................................... 6

1.1.1 Dispatch ................................................................................................................................ 6

1.1.2 Backhaul ................................................................................................................................ 7

2. General Provisions ................................................................................................................................ 7

2.1 Schedule of Events ......................................................................... Error! Bookmark not defined.

2.2 Oral Presentation ........................................................................................................................ 11

2.3 Submission Requirements .......................................................................................................... 12

2.4 Compliance Matrix Instructions.................................................................................................. 12

2.5 Definition of Terms ..................................................................................................................... 13

3. Respondent Experience ...................................................................................................................... 13

3.1 Team Experience and Qualifications........................................................................................... 13

3.2 Product and Subcontractor Working Experience ....................................................................... 14

4. General System and Contractor Requirements .................................................................................. 14

4.1 General Project Requirements.................................................................................................... 14

4.2 General Business Terms .............................................................................................................. 15

4.3 Project Management .................................................................................................................. 16

4.4 Kick Off ........................................................................................................................................ 17

4.5 Project Milestones and Acceptance............................................................................................ 17

4.6 Design Review Activities ............................................................................................................. 19

4.6.1 General Detailed Design Review Phase Requirements....................................................... 19

4.6.2 Facilities Suitability Assessment.......................................................................................... 20

4.6.3 Network Link Assessment ................................................................................................... 20

4.6.4 Electrical Power Evaluation................................................................................................. 20

4.6.5 Grounding and Lightening Protection Assessment And Design ......................................... 20

4.6.6 Antenna Support Structure Suitability and Design ............................................................. 21

4.6.7 RF Prevention Interference Certification ............................................................................ 21

4.7 Installation Planning and Site Preparation ................................................................................. 21

4.8 Documentation ........................................................................................................................... 22

4.8.1 General Documentation Requirements.............................................................................. 22

4.8.2 Maintenance Documentation and Manuals ....................................................................... 23

4.8.3 As-Built Documentation...................................................................................................... 24

4.9 Training ....................................................................................................................................... 25

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

2

Erie County, NY

5. ECTRN Technical Requirements .......................................................................................................... 27

5.1 Reliability Requirements ............................................................................................................. 27

5.2 Network Security ........................................................................................................................ 28

5.3 Sustainability and Lifecycle ......................................................................................................... 28

5.4 Standards Compliance ................................................................................................................ 29

5.5 Radio System Fixed Network Requirements............................................................................... 30

5.5.1 Radio Access Network Functional Requirements ............................................................... 30

5.5.2 Base Station Equipment Performance Specifications ......................................................... 31

5.5.3 Repeater Performance Specifications................................................................................. 32

5.5.4 Site Routers and Switches................................................................................................... 32

5.5.5 Simulcast Solution: Controllers, GPS, Signal Comparators, Audio Distribution.................. 32

5.5.6 Antenna Systems................................................................................................................. 33

5.5.7 Equipment Racks................................................................................................................. 33

5.6 Radio Site Equipment Installation............................................................................................... 33

5.6.1 General Installation Requirements ..................................................................................... 33

5.6.2 Equipment Installation........................................................................................................ 34

5.6.3 Transmission Lines and Antennas Installation .................................................................... 35

5.7 Other Infrastructure Requirements ............................................................................................ 36

5.7.1 Electrical Work .................................................................................................................... 36

5.7.2 Emergency Back-Up Generators and Automatic Transfer Switch (ATS) ............................. 36

5.8 Console Sub-System Requirements ............................................................................................ 38

5.8.1 Interface to Existing Consoles Via CSSI ............................................................................... 39

5.8.2 New/Replacement Consoles ............................................................................................... 39

New Dispatch Consoles Functions and User Interface ....................................................................... 40

New Dispatch Console Patching Requirements.................................................................................. 42

New Dispatch Console Availability...................................................................................................... 42

New Dispatch Console Training Requirements .................................................................................. 43

5.8.3 Remote Dispatch Capability ................................................................................................ 43

5.9 Backup Control Stations.............................................................................................................. 43

5.10 Optional Interfaces ..................................................................................................................... 45

5.10.1 IP Based Coverage Extension .............................................................................................. 45

5.10.2 Other Push To Talk Services Interface ................................................................................ 45

5.10.3 Push To Talk Over Broadband Service ................................................................................ 45

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

3

Erie County, NY

6. Radio Coverage Requirements............................................................................................................ 46

6.1 Bounded Area Coverage ............................................................................................................. 46

7. Backhaul System Requirements.......................................................................................................... 48

7.1 Multi-Protocol Label Switching (MPLS) / Routing....................................................................... 48

8. Network Management System (NMS) ................................................................................................ 49

8.1 General Network Management System Requirements .............................................................. 49

8.2 NMS Voice System Requirements............................................................................................... 50

8.3 Fault Monitoring, Diagnostics and Alarm Management Requirements ..................................... 50

8.4 Contact Closures and SNMP Alarms ........................................................................................... 52

9. Other Systems ..................................................................................................................................... 52

9.1 Recording .................................................................................................................................... 52

10. Acceptance Testing ............................................................................................................................. 53

10.1 General System Acceptance Testing........................................................................................... 53

10.2 Factory Testing and Staging ........................................................................................................ 54

10.3 Installation and Baseline Testing ................................................................................................ 54

10.4 Functional Acceptance Testing ................................................................................................... 55

10.5 Coverage Acceptance Testing ..................................................................................................... 56

10.6 Specific Building Testing.............................................................................................................. 58

10.7 Testing Punch Lists ...................................................................................................................... 58

11. System Transition and Cutover ........................................................................................................... 58

12. Decommissioning and Removal of Equipment ................................................................................... 59

13. Warranty and On-Going Maintenance Support.................................................................................. 59

13.1 Warranty Period and Support Criteria ........................................................................................ 59

13.2 General Maintenance and Support Requirements ..................................................................... 60

13.3 Software and Firmware Support................................................................................................. 61

13.4 System Monitoring and Dispatch Service ................................................................................... 62

13.4.1 System Monitoring Requirements ...................................................................................... 62

13.4.2 Technical and On-Call Support Service ............................................................................... 62

13.4.3 Severity Levels and Response Times................................................................................... 62

13.5 System and Field Maintenance Requirements ........................................................................... 64

13.6 Spare Equipment......................................................................................................................... 65

14. Technical Response/Work Plan Description Instructions ................................................................... 65

14.1 ECTRN Overview ......................................................................................................................... 65

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

4

Erie County, NY

14.2 ECTRN Lifecycle and Sustainability ............................................................................................. 66

14.3 Radio System Overview .............................................................................................................. 66

14.4 Console Sub-System.................................................................................................................... 68

14.5 Reliability and Security................................................................................................................ 68

14.6 RFRS Coverage Description ......................................................................................................... 68

14.7 Network Management System (NMS) ........................................................................................ 69

14.8 Backup Control Stations.............................................................................................................. 70

14.9 Factory Testing/Staging and Delivery of the ECTRN ................................................................... 70

14.10 Coverage Performance Acceptance Test Plan ........................................................................ 70

14.11 Functional and Baseline Acceptance Test Plans ..................................................................... 70

14.12 System Transition and Cutover Methodology ........................................................................ 70

14.13 Training Program Overview .................................................................................................... 71

14.14 Test and Spare Equipment ...................................................................................................... 71

14.15 Project Management and Staffing .......................................................................................... 71

14.16 County and Other Client Agency Responsibilities................................................................... 72

14.17 Project Schedule ..................................................................................................................... 72

14.18 Detailed Final System Design .................................................................................................. 73

14.19 Radio System Installation and Implementation...................................................................... 73

14.20 Warranty and Ongoing Support Services................................................................................ 73

14.21 Value Add Products and Services............................................................................................ 74

15. County Simulcast Cell Capacity Expansion Options ............................................................................ 74

15.1 General Requirements ................................................................................................................ 74

16. Cost Proposal ...................................................................................................................................... 74

16.1 Cost Proposal Table..................................................................................................................... 74

16.2 Milestone Payment Percentages ................................................................................................ 74

17. Exhibits and Appendices ..................................................................................................................... 74

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

5

Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 334290Other Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.