Project Information

Bid Title

Town of WintervilleLine Relocation for U2817 NCDOT Road Widening Project

Issuing Agency

Winterville town

Location

North Carolina

Published Date

Jan 16, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Town of WintervilleLine Relocation for U2817 NCDOT Road Widening Project

Sealed Proposals will be received by the Town of Winterville, NC in the Town Hall Assembly Room, 2571 Railroad Street, Winterville, NC, until 2:00 pm, local time, Thursday, February 5, 2026, at which time they will be publicly opened and read for the furnishing of Labor, Materials, and Equipment for Winterville’s Line Relocation for U2817 NCDOT Road Widening Project.

Specifications and proposal forms may be secured from the office of the Engineer at mtaylor@utilityengineering.com , or reviewed at the Utility Director’s office, 2936 Church Street, Winterville NC, North Carolina 28590.

Solicitation of ProposalsTown of WintervilleJanitorial Services

Sealed proposals will be received in the Operation Center, Town of Winterville, 2936 S Church St, P.O. Box 1459, Winterville, NC 28590, until 2:00 pm on Tuesday, February 17, 2026 for the procurement of Janitorial Services.

Instructions for submitting bids and complete specifications will be available from the Assistant Town Manager, Anthony Bowers, Town of Winterville, 2936 S. Church St, Winterville, NC 28590 from 8:00 am to 5:00 pm Monday through Friday or via email request to anthony.bowers@wintervillenc.com . A walk-thru of the Town’s facilities will promptly start at the Winterville Town Hall lobby on Tuesday, February 3rd, 2026 at 10:00 am.

Janitorial Services Specifications

Attachment Preview

TERM OFCONTRACT

SPECIFICATIONS

TOWN OF WINTERVILLE

JANITORIAL SERVICES

Contract shall exist for (12) months beginning on _____________. The Town reserves the right to

extend this Agreement on an annual basis if it is determined to be in its best interest. The life of this

Agreement including all extensions shall not extend beyond a period of three (3) years. The Town

reserves the right to terminate this Agreement at any time with thirty (30) days written notice, with or

without cause.

BIDDER QUALIFICATIONS

Only bids from companies established in performing this type service and qualified to handle

accounts of this size may be considered. Prior to award, Town of Winterville reserves the right to

investigate a bidder's ability to fulfill the requirements of the contract.

All bidders shall include an affidavit attesting to their compliance with E-Verify (or, if the contractor

employs less than 25 employees in this state, attesting to that fact), and attesting to the bidder's

subcontractors' compliance with E-Verify (or, if any subcontractors employ less than 25 employees in

this state, attesting to that fact).

INSURANCE

Minimum Limits of insurance:

General Liability - No less than $1,000,000, limit per occurrence for bodily injury, personal injury, and

property damage.

Auto Liability - No less than $1,000,000, limit per occurrence combined single limit per accident per

bodily injury and property damage.

The successful Contractor shall provide acceptable Insurance Certificate(s) and Endorsement(s) to the

Town no later than at the execution of the contract. The Town reserves the right to require any

additional documentation or information verifying insurance coverage, as the Town deems necessary.

The town may contract the successful Contractor's insurance agent(s) or carrier(s) directly concerning

any insurance issues.

INDEPENDENT CONTRACTOR

The Contractor is an independent contractor and shall not be deemed an agent or employee of the

Town of Winterville for any purpose whatsoever.

The Town prefers a single, qualified company or entity to be responsible for providing services

described herein. Therefore, the contractor shall not subcontract any work related to the janitorial

service to another individual or janitorial service unlessapproved by the Town of Winterville.

CONTRACTOR'S USE OF SITE PREMISES

Successful contractor shall cooperate with and accommodate related work performed by the Town

on site during the contract period. It shall be the successful Contractor's responsibility to coordinate

its work on site.

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PERSONNEL

Prior to beginning work, Contractor shall conduct and make available to the Town upon request a

background check on all employees they intend to assign to each building. Fingerprints of all

employees shall be obtained and kept on file. The Town of Winterville reserves the right to request

of the Contractor, dismissal, or replacement of an employee for the Contractor if a conflict or

problem with that employee should arise. The Contractor will be responsible for supervision, hiring,

and firing of their own employees and shall be solely responsible for the pay, worker's

compensation insurance and benefits. The Contractor's designated representative is required

to perform weekly inspections of buildings and shall submit inspection reports to the

Contract Administrator.

The Contract Administrator, which will be the Electric Utility Director for the purpose of this Agreement,

will be assigned as the contact person for cleaning personnel. Communication between the Contract

Administrator and the cleaning personnel is very important. Therefore, the Contractor must assure that

at least one cleaning personnel per building can communicate well with the Contract Administrator. Any

employee hired by the Contractor will be the Contractors employee and in no way has any association

with the Town of Winterville. The Contractor shall insure that his employees are trained in all

appropriate safety regulations including but not limited to, OSHA regulations and all other local, State,

and Federal regulations.

The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify

the employment eligibility of all new employees hired by the Contractor during the term of the

Contract and shall expressly require any subcontractors performing work or providing services

pursuant to the Contract to likewise utilize the E-Verify system to verify the employment eligibility of

all new employees hired by the subcontractor during the Contract term.

UNIFORMS

All custodial personnel are required to wear a uniform and a photo identification card, which shall

clearly identify personnel as employees of the contractor. This requirement shall always apply upon

entering Town property and while on duty.

FACILITY SECURITY

Arrangements as to accessing the facilities will be coordinated through the Manager's office. Issuance

of necessary keys and other procedures will be arranged after awarding the Contract. The Contractor

shall be responsible for which employees shall be assigned keys and the return of all keys immediately

upon termination of contract. Contractor shall report immediately any loss or misuse. In the event

duplication of keys are required because of contractors and/or their employee's having lost or misuse

of, Contractor shall promptly reimburse the Town for cost of such duplication. Contractor will not be

allowed to duplicate keys. Turn off lights except those designated to be left on and lock all doors as

directed.

All doors found locked should be left locked. Security of the building shall be the responsibility of the

Contractor during the designated cleaning service. Absolutely no one other than the authorized

personnel can be in the facility after regular work hours. This includes relatives, friends, etc. A listing

of all Town keys provided by the Town must be maintained. Including who they have been

distributed to and when they were turned over to different personnel. The listing must be

maintained at all times and is subject to periodic review by the Town. No keys shall be duplicated.

Any missing key will result in contractor covering associated expense for securing the facilies via

having the buildings re-keyed.

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SCOPE OF WORK

The contractor shall furnish cleaning services (5) days per week (unless otherwise noted), Monday

through Friday inclusive and shall do all such work on those days as shall be required to keep the

windows, floors, walls, and all other portions of said buildings clean and presentable and no less

than specified on the attached "Scope of Services List." All work should be done between the

hours of 8:00 am and 5:00 pm unless other arrangements are made. The contractor shall furnish

all supervised labor, materials, and equipment necessary to provide complete and efficient

cleaning services. The contractor shall arrange cleaning operations as necessary to avoid

interfering with Town operations. Cleaning service shall be in accordance with the attached

"Scope of Services List" which lists each facility to be cleaned and specific duties to be

performed and the frequency at which these duties should be performed. In case of

inclement weather, the Contractor shall contact the Contract Administrator to determine the level of

service required during that period.

MATERIALS AND EQUIPMENT TO BE SUPPLIED BY CONTRACTOR

The contractor shall furnish supplies and equipment necessary to perform the services required by

this contract. These include but are not limited to restroom supplies, chemicals, brooms, vacuums,

vacuum bags, buffers, dusting equipment (no feather dusters), mops, mop buckets, steam vacuums,

safety, and other equipment. Office restroom paper products should be mid to high grade quality.

General public restrooms may have a lower quality paper product. Paper products should fit

dispensers properly.

OTHER ITEMS TO BE SUPPLIED BY THE CONTRACTOR

The Contractor will furnish from its stock but not limited to paper towels, hand soap for dispensers,

toilet tissue, trash can liners, deodorant blocks, disinfectant cleaners, furniture polish, glass

cleaner, toilet cleaner, stainless steel cleaner, and cleaning towels. These items are to be stocked by

the contractor during regular cleaning service for each building. The Town will provide storage room

for all supplies and equipment.

RESPONSIBILITY FOR DAMAGE CLAIMS

The Contractor shall indemnify and save harmless the Town of Winterville and its officers, agents, and

employees from all suits, actions or claims of any character brought for any injury or damages received

or sustained by any, persons, or property by reason of any act of the Contractor, its agents, or

employees, in the performance of the contract.

NOTICE TO PROCEED

A notice to proceed will be issued after the Contractor has executed the Agreement and their

Insurance Certificate(s) or Endorsements have been received and accepted by the Town. The

Contractor shall not deliver any equipment to the work site or commence work until they have received

a written Notice to Proceed.

PAYMENT

Town of Winterville shall make payments based on Contractor's invoice, which is to be submitted on

the last day of each month for the previous month's work. Town shall, within 30 days after receipt of

each invoice, issue payment to Contractor. Any and all monies expended by Town to remedy

Contractor's failure to fulfill all contract obligations shall be deducted from invoiced amount.

FACILITIES CONDITION AND REPAIR

The Contractor has a responsibility to report to the Town any and all facilities that are in disrepair

and needs attention.

ACCOUNTABILITY

Check sheets identifying all contractual task are to be posted at all facilities and should completed daily

reflecting contractual work has been performed. The Check sheets will be signed off on by both the

Contractor and Town staff.

Page 3

SCOPE OF SERVICES LIST

Town Hall Building

Daily (Monday – Friday) (Excluding Second Floor)

1. All carpets, carpet runners, and entrance mats in hallways, offices, conference rooms and Town

Chambers shall be vacuumed, and spot cleaned with carpet cleaner, as necessary. (Includes

Copier Room and Stairwell

2. All trash receptacles emptied, and trash removed from the building. When liners are dirty or

torn, a clean liner is to be placed in trash receptacles. Regardless of condition, liners shall be

replaced a minimum of once every week.

3. Water fountains cleaned and disinfected.

4. Restrooms cleaned and disinfected including sinks, toilets, fixtures, switches, door handles,

mirrors, baby changing stations, and partitions. All dispensers should be filled. Floors are to be

damp mopped using a disinfectant.

5. Clean glass entrance doors and windows.

6. Break room cleaned: Tables and counters damp wiped with disinfectant; sink, appliance

exteriors, and vending machines damp wiped.

7. Custodial service storage room maintained in a clean and organized manner.

8. The hard surface floors should be dust mopped with treated dust mop. Wet mop any stains or

spills.

9. Clean reception counters, damp wipe with disinfectant.

10. Empty marked recycling materials into proper containers.

11. Office furniture, fixtures, equipment, accessories, windowsills, and flat surfaces dusted, spot

clean desktops and thoroughly clean if desk is cleared.

12. Spot clean walls, light switches, and doors.

Three Times per Week:

1. Mop entire building with wet mop.

Monthly:

1. Vacuum all fabric office furniture including chairs and couches.

2. Dust all blinds.

3. Dust all air vents, returns, and light fixtures.

4. Spray buff all hard surface areas using a high-speed floor machine.

Bi-annually:

1. Strip and wax all hard surface floor areas and shampoo carpets.

2. Dust mop with treated dust mop upstairs storage area and sweep stair well.

Page 4

Winterville Recreation Park

Daily

(7 days a week, Evening Cleaning November through February with Contractor locking

restrooms after completion);

(7 days a week, March through October):

1. Restrooms and offices: All trash receptacles emptied, and trash removed. Trash shall be placed

in dumpster adjacent to parking lot. When liners are dirty or torn, a clean liner is to be placed in

trash receptacles. Regardless of condition, liners shall be replaced a minimum of once every

week.

2. Restrooms cleaned and disinfected including sinks, toilets, fixtures, switches, door handles,

mirrors, baby changing stations, and partitions. All dispensers should be filled. Floors are to be

damp mopped using a disinfectant. No excess water or puddling shall remain on floors after

mopping.

3. Clean and disinfect all water fountains.

Twice Weekly

1. All carpets, carpet runners, and entrance mats shall be vacuumed, and spot cleaned with carpet

cleaner, as necessary.

2. Clean glass entrance doors.

3. Hard surface floors should be dust mopped with treated dust mop. Wet mop any stains or spills.

4. Office furniture, fixtures, equipment, accessories, windowsills, and flat surfaces dusted. Spot

clean desktops and thoroughly clean if desk is cleared.

5. Spot clean walls, light switches, and doors, as necessary.

Bi-Monthly

1. Smith Concession stand Mopped

Monthly

1. Smith Concession Stand - Upstairs

Hillcrest Park

Daily

(7 days a week, Evening Cleaning November through February with Contractor locking

restrooms after completion);

(7 days a week, March through October):

1. All trash receptacles emptied, and trash removed. Trash shall be placed into dumpster at

Winterville Recreation Park. When liners are dirty or torn, a clean liner is to be placed in trash

receptacles. Regardless of condition, liners shall be replaced a minimum of once every week.

2. Restrooms cleaned and disinfected including sinks, toilets, fixtures, switches, door handles,

mirrors, baby changing stations, and partitions. All dispensers should be filled. Floors are to be

damp mopped using a disinfectant. No excess water or puddling shall remain on floors after

mopping.

3. Clean and disinfect all water fountains.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 484210Used Household and Office Goods Moving

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