Project Information

Bid Title

Recording System

Issuing Agency

City of Derby

Location

Kansas

Published Date

Sep 9, 2025

Closing Date

Sep 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-027

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-027
Bid Title:	Recording System
Category:	Communications Equipment
Status:	Open

Description: REQUEST FOR BIDS #2025-027 Recording System for the CITY OF DERBY September 9, 2025 The City of Derby, Kansas (hereinafter referred to as the “City” of “Derby”) is soliciting bids for one (1) Recording System for the Derby Police Department. Please carefully review this document. If you are interested in making a bid consistent with the conditions, instructions, requirements, and specifications as contained herein, submit a comprehensive bid in a sealed envelope no later than Monday, September 22, 2025 at 11:00 am. The outside of the envelope should be clearly marked with the Proposer’s name and address and identified as “Submission of Bid — Recording System”. The sealed envelope should be addressed as follows: Derby City Clerk ATTN: Recording System Bid 611 N. Mulberry Road, Suite 300 Derby, KS 67037 RFP # 2025-027 All bids must be valid for 120 days. It is the sole responsibility of the proposer to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving proposals will be returned to the proposer unopened and will not be considered. It is the responsibility of the vendor to check Derby’s website for information and updates. Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law. Karensa Schiffel Administrative Captain Derby Police Department Attachments Bid Form Publication Date/Time: 9/9/2025 12:00 AM Closing Date/Time: 9/22/2025 11:00 AM Submittal Information: See submittal details in Request for Bids Bid Opening Information: 9/22/25, 11:00am @ City Hall Contact Person: Questions regarding this bid request must be made in writing and directed to Captain Karensa Schiffel at karensaschiffel@derbyks.gov Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2025-027 Recording Equipment RFB 2025-027 Bid Form

Commodity Codes

• NAICS 334310Audio and Video Equipment Manufacturing
• NAICS 512290Other Sound Recording Industries

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