Project Information

Bid Title

Bid 10014766 Dairy Products

Issuing Agency

Jackson County 16th Circuit Court

Location

Missouri

Published Date

May 21, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid 10014766 Dairy Products

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Bid number 10014766

Dairy Products

Invitation for Bid

16th Judicial Circuit of Missouri

Family Court Division

625 E. 26TH Street

Kansas City, Missouri 64108

Dairy Products

Bid Number: 10014766

Bid issued by: Neil Struchtemeyer, CPPB

Bid issue date: Thursday, May 21, 2026

Title: Senior Purchasing Agent

Phone number: (816) 435-4780

The purpose of this bid is to seek competition among competitors and to establish & award a cooperative term

and supply contract for Dairy Products between Jackson County Family Court and the 16th Judicial Circuit of

Missouri, herein referred to as (“Family Court” & “Circuit Court”) and the undersigned, herein referred to as the

(“Supplier”), collectively referred to as the “parties”. The term “offers” as used herein refers to the supplier’s offer

made in response to this bid solicitation. The contract shall be in accordance with the terms, conditions and

specifications set forth in this solicitation and the parties agree as follows in consideration of the mutual

covenants contained herein.

Bid Closes:

Thursday, June 18, 2026 at 10 a.m. Central Standard Time

Bids must be submitted prior to the closing date and time to be eligible for consideration.

Bids will be publicly opened and read at 10 a.m. Central Standard Time. Bids received

after the deadline designated shall not be considered.

Contract Term:

July 1, 2026 through June 30, 2029

Contract Renewal: Possible three (3) one-year periods at the discretion of the Family Court

Send any and all questions regarding this Invitation for Bid, herein referred to as an (“IFB”) to

Neil.Struchtemeyer@courts.mo.gov. All questions must be submitted by 4 p.m. on May 29, 2026.

From the date this IFB is issued until an award is made, absolutely no communication with department staff

is allowed! If communication is required between potential contractors and individuals employed by the Family

Court regarding this IFB it is restricted to written communication with the Senior Purchasing Agent.

All bids submitted in response to this invitation for bid shall become the property of the Family Court and will be

a matter of public record available for review under the guidelines of any applicable Federal Freedom of

Information Act or Missouri “SunShine Law”.

Timeline Schedule:

IFB Issue Date

Question Deadline

IFB Due Date

Bid Evaluation

Award Date

Contract Term

Thursday, May 21, 2026

4 p.m. on Friday, May 29, 2026.

Thursday, June 18, 2026 at 10 a.m. Central Standard Time

June 18 through June 23, 2026

Wednesday, June 24, 2026 or before

July 1, 2026 through June 30, 2029 with possible (3) one-year renewal periods

Jackson County Family Court

“Guiding Families to a Brighter Tomorrow.”

Bid number 10014766

Dairy Products

Note: This timeline may change if needed, but the Family Court will make every effort to stay within this

schedule.

Instructions to Bidders: The Bidder shall comply with all the terms and conditions contained herein which are

hereby made part of this contract. The submission of a bid shall be considered as prima facie evidence that the

bidder has familiarized themselves with and understands the conditions under which this contract will be

awarded, performed and administered. No Letter or stipulation submitted with a bid shall alter the terms of

this Contract.

Preparation of Bids: The bid shall be legibly printed in ink or typed. The bid shall be legally signed and shall

include the complete address of the bidder. If a price already entered is to be altered, it shall be crossed out and

initialed in ink by the bidder.

The 16th Judicial Circuit of Missouri, Family Court Division is exempt from Federal Tax (Exemption Number 43-

91-0217K) and Missouri State Sales Tax Exempt Sec. 39 [10] Article 3, Missouri Constitution; Missouri Tax I.D.

12495671, and such taxes shall not be included in bid prices. A Sales and Use Tax Exemption letter will be

provided upon request.

All bids must be signed by an individual authorized to bind the bidder. The individual signing certifies, under

penalty of perjury, that he or she has legal authorization to bind the bidder. By signing the Offer to

Contract/Signature Page, bidder certifies: The submission of the offer did not involve collusion or other anti-

competitive practices. The bidder has not given, offered to give, nor intends to give at any time hereafter, any

economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public

servant in connection with the submitted offer.

Unless otherwise stated by the bidder, the bid shall be considered as being in accordance with Family Court’s

applicable standard specifications, and any special specifications outlined in the bid document.

Any delivery being made shall be F.O.B. Destination (the Family Court’s delivered location specified herein) and

all Freight and applicable Fuel Surcharges shall be included in bid prices.

A responsive bid shall substantially conform to the requirements of this Invitation for Bid and/or specifications

contained herein. Bidders who substitute any other terms, conditions, specifications and/or requirements or who

qualify their bids in such a manner as to nullify or limit their liability to the contracting entity shall have their bids

deemed non-responsive. Also, bids containing any clause that would limit contracting authority shall be

considered non-responsive. Examples of non-responsive bids include but shall not be limited to: a) bids that

fail to conform to required delivery schedules as set forth in the bid request; b) bids with prices qualified in such

a manner that the bid price cannot be determined, such as with vague wording that may include “price in effect

at the time of delivery,” and c) bids made contingent upon award of other bids currently under consideration.

Bid Submission: Bid submittal pages marked as “Return Page” shall be submitted via email to

Neil.Struchtemeyer@courts.mo.gov or to the below address until date and time specified herein. Bids will be

publicly opened, read, reviewed and tabulated by the senior purchasing agent at 10 a.m. Central Standard Time.

Bids received after 10 a.m. Central Standard Time on Thursday, June 18, 2026 shall not be considered.

Submit by mail or messenger to the following address:

Jackson County Family Court

Purchasing Department

625 E. 26th Street

Kansas City, Missouri 64108

Bid proposal must be signed in ink by the bidder and all pricing shall be made in ink or by typewriter. Erasures

or alterations must be initialed by the bidder in ink. All Bids shall be tightly sealed in an envelope and plainly

marked Bid 10014766 - Dairy Products with date and time of bid opening, and the bidder’s name and address.

Telephone or Faxed Bids will not be accepted!

Jackson County Family Court

“Guiding Families to a Brighter Tomorrow.”

Bid number 10014766

Dairy Products

If not submitting a bid, please complete the Statement of No Bid and e-mail to nstrucht@courts.mo.gov.

By submitting a bid response, you offer to enter into the proposed contract and your offer is not revocable for

ninety (90) days following the response deadline indicated herein.

All bids submitted in response to this invitation for bid shall become the property of the Family Court and will be

a matter of public record available for review.

Bids may be withdrawn in person by a bidder or authorized representative, provided their identity is made known

and a receipt is signed for the bid, but only if the withdrawal is made prior to the time set for receipt of bids. Bids

are an irrevocable offer and may not be withdrawn within 90 days after opening date.

Suppliers are invited to be present at the opening of bids. After the official opening of bids, the amount of time

necessary for bid evaluation may vary and is determined solely by the Senior Purchasing Agent. Normally a

period of not less than one week is necessary. Following the bid evaluation, all bids submitted are available for

public review.

Bid Evaluation/Contract Award: The contract will be awarded to the most responsible, responsive bidder(s)

whose bid, conforming to the solicitation, will be most advantageous to the Family Court with regards to lowest

and best bid.

To be considered for award, bidder must at least: have the ability to obtain adequate financial resources, be able

to comply with required or proposed delivery schedule, have a satisfactory record of performance; have a

satisfactory record of integrity and ethics, and be otherwise qualified and eligible to receive award.

Family Court Purchasing reserves the right to reject all or parts of bids, to waive technical defects in bids, and to

select the bid(s) deemed most advantageous to the Family Court. The Family Court shall consider bids submitted

on an “all or nothing” basis only if the bid is clearly marked as such.

The contract award will be made no later than Wednesday, June 24, 2026 by means of an award letter.

Only the awarded supplier will be notified. Bidders may e-mail Neil.Struchtemeyer@courts.mo.gov any time after

Wednesday, June 24, 2026 to get bid results.

Award Protest: Any protest concerning the award of a contract shall be decided by the Chief Financial Officer

after consultation with Legal Counsel. Protests shall be in writing to the Office of the Purchasing Department

and shall be filed within three (3) business days of final approval and acceptance of the bid by the Purchasing

Department. The written protest shall include the name and address of the protestor, the bid number, a

statement of the specific reasons for the protest and supporting exhibits. A protest is considered filed when all

requested information is received by the Office of the Purchasing Department along with the required cashier’s

check or bond. The Budget and Fiscal Operations Officer will respond to the written protest within fourteen (14)

days. The Budget and Fiscal Operations Officer’s decision relative to the protest shall be final, no further

appeals will be recognized.

Upon receipt of a protest the Family Court may, but is not required to, delay its award of said contract. The

protesting bidder is required to submit a bond by cashier’s check.

The submission of the cashier’s check will be as follows: 1% Percent of the value of the solicitation, but in no

case less than five hundred dollars ($500.00) or to exceed five thousand dollars. This bond shall be a US postal

service money order or a certified cashier's check made payable to the Jackson County Family Court. Money

will be refunded to the submitting vendor only if the protest is found to be in their favor.

Jackson County Family Court

“Guiding Families to a Brighter Tomorrow.”

Bid number 10014766

Dairy Products

Statement of No Bid

We, the undersigned, have declined to submit a bid in response to this Invitation for Bid for the following

reason(s):

Specifications too “tight”, i.e., geared toward one brand or supplier.

Insufficient time to respond to the bid.

We do not offer this product or service.

Our schedule would not permit us to perform.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are not clear (explain in Remarks below).

We are unable to meet insurance requirements.

Remove us from your list for this commodity or service.

Other (explain).

Remarks

Company Name:

Signature:

Telephone:

Date:

Note: If you are not submitting a bid, please e-mail this “Statement of No Bid” form to

Neil.Struchtemeyer@courts.mo.gov, otherwise disregard and submit the required submittal pages, marked

“Return Page” by mail or messenger.

Jackson County Family Court

“Guiding Families to a Brighter Tomorrow.”

Bid number 10014766

1.0 Scope of Service

Dairy Products

1.1 Upon award this document shall constitute a yearly fixed price term and supply contract [based on the

Federal Milk Marketing Order for Class I Skim, Class I Butterfat and Class II Yogurt for the Central Midwest (F.O.

32) Area] between Jackson County Family Court, herein referred to as the (“Family Court”) and the undersigned,

herein referred to as the (“Supplier”), collectively referred to as the “parties” for the selling and delivery of Dairy

Products. The term “offer” as used herein refers to the supplier’s offer made in response to this Bid Number.

See Section 3.0 for price structure.

1.1.1 The contract term will begin on July 1, 2026 and end on June 30, 2029 with a possible three (3)

one-year renewal periods and shall be assigned Bid Contract Number 2407207026.

1.1.1.1 The contract shall be in accordance with the terms, conditions and specifications set forth

in this solicitation and the parties agree as follows in consideration of the mutual covenants

contained herein.

1.1.1.2 The supplier must ensure that fluid milk and milk products are manufactured and

packaged as defined in the state regulations governing the production and sale of milk and milk

products, as published in the State of Missouri statutes and regulations (Chapter 196.931 through

196.959 - Fluid Milk and Fluid Milk Products). The supplier must ensure that milk and milk

products are pasteurized, homogenized and vitamins A and D fortified, as appropriate.

1.1.1.3 Fluid milk shall be delivered at a temperature of forty (40°F) degrees or less. Any milk

delivered above 40°F may be rejected.

1.1.2 This contract shall be an open account (charge account) and billed accordingly. The Family Court

Purchasing Department shall issue a purchase order as a means to encumber funds and the orders for

Dairy Products shall be paid against/from said purchase order. A new purchase order shall be issued

as required and at the beginning of each contracted calendar year.

1.1.3 Normally the supplier shall provide Dairy Products on a weekly basis as the court operates two

(2) kitchen sites which provide breakfast, lunch and dinner seven (7) days per week, 365 days a year.

The Family Court should not be required to place minimum orders!

1.1.3.1 If 1/2 pints are packed in something other than the standard plastic crate, then the Vendor

shall provide once per week delivery of dairy products. If 1/2 pints are packed in standard plastic

crates, then (2) two deliveries per week will be required.

1.1.3.2 The Family Court has no obligation to accept damaged products and reserves the right

to return at the supplier’s expense said damaged products even though the damage was not

apparent or discovered until after the receipt of the products.

1.2 If the supplier fails to deliver an order, the supplier shall take corrective action by either arranging a

special delivery or by arranging for delivery by another supplier. The supplier shall assume any additional costs

between the price of the originally ordered items and the price from the alternate supplier.

1.3 The supplier is responsible for notifying the Food Service Manager at (816) 435-8048 by 2:00 p.m. the

weekday prior to delivery to discuss any shortages on the next day’s scheduled delivery and substitutions that

need to be made. Substitutions shall not be made without the food service manager’s approval. The Family Court

reserves the right to cancel all or any part of an order if the shipment is not made as promised.

1.4 The supplier shall guarantee delivery to the Family Court regardless of any organized work stoppages.

Company name

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Authorized signature

Return Page

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Print name

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Date

Page 1 of 11

Jackson County Family Court

“Guiding Families to a Brighter Tomorrow.”

Commodity Codes

• NAICS 311511Fluid Milk Manufacturing
• NAICS 424430Dairy Product (except Dried or Canned) Merchant Wholesalers

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